Air Force Installation Contracting Center
Air Force Auto Parts
Industry Day
8 March 2023
763d Enterprise Sourcing Squadron
Ms. Lisa Gross
Director, 763d Enterprise Sourcing Squadron
Scott AFB, IL
WELCOME TO AFAP INDUSTRY DAY
AFAP Multifunctional Team
Category 7,
Transportation and
Logistics Services,
Tinker AFB, OK
Daniel Byard
Lead Program Manager
Jason Davis
Program Manager
763d Enterprise Sourcing
Squadron, Scott AFB, IL
Joe Anderson
Program Manager
Terry Kirkwood
Contracting Officer
Myaleca Malone
Small Business Professional
441 Vehicle Support Chain
Operations Squadron,
Langley AFB, VA
Craig Mays
Chief, AF Vehicle Analysis
& Compliance Flight
MSgt Fredrick Burke
Manager, Vehicle
Transformation and
Sustainment
Tyler Stergin
I.T. Subject Matter Expert
Rules of Engagement
There may be silence until the event starts at 0800 CST. If you are seeing this slide or the agenda you are in the
Please type questions in Q&A chat now. We will answer as many as possible during Q&A session directly
right place.
following 441st VSCOS presentation.
All Q&A chats are to be unclassified and contain no Controlled Unclassified Information.
If we do not get to your question, please contact POC identified on briefing slide.
Scheduled One-on-One appointments will begin at 11:30. Each participant should have received an email with
instructions on accessing your session.
The Air Force Auto Parts Industry Day will be recorded, and link provided on SAM.gov website
Disclaimer: This event is issued solely for information and planning purposes only. It does not constitute a
Request for Proposal, or a promise to issue a solicitation in the future. This event does not commit the
Government to contract for any supply or service whatsoever. Furthermore, the Government is not seeking
proposals at this time. Participants are advised that the Government will not pay for any information or
administrative costs incurred in response to this event. All costs associated with attending this event will be
solely at the responding partys expense.
8:00 8:15 Opening Remarks / Air Force Installation Contracting Center, 763d Enterprise Sourcing Squadron (763 ESS)
8:15 9:45 Educational Presentation / 441st Vehicle Support Chain Operation Squadron
Agenda
9:45 10:00 Break
10:00 10:30 Questions & Answers (Q&A) Session
10:30 - 11:00 Closing Remarks / Break
11:30 4:30 One-on-One Capability Briefings (15-minute increments)
Headquarters U.S. Air Force
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Industry Day 2023
Mr. Jason R. Davis
DAF Auto Parts Team
8 March 2023
Industry Day
Overview
Problem Statement
Scope of DAF General Purpose vehicles
Locations surveyed
Common complaints
Vehicle parts decision map
Market Research
Milestones
More Mission per Dollar
Problem Statements
Current method of Auto Parts Procurement is Inefficient and Ineffective
Automotive parts (i.e. batteries, tires, oil filters, etc.) are being purchased as needed. This
creates variabilities within the parts purchased and installed on Government owned vehicles (GOVs)
Department of Air Force (DAF) wide
No standard purchasing process of vehicle parts creates a lack of consistency in quality and prices paid
for auto parts
process
Current method creates inconsistent sustainment costs and has a very labor-intensive input/audit
Continued contracting audits are required to ensure proper Government Purchase Card (GPC) usage
and to track recurring requirement purchases
Tax exempt status is not being taken advantage of thus requiring rework
There is currently a lack of uniformity and visibility of automotive parts procurement
Current Scope of DAF Fleet
Scope Current Vehicles
Vehicle Make
Budget per year
Number of Vehicles
Vehicle Make
Budget per year
Number of Vehicles
Number / Types of General-Purpose Vehicles Maintained
46 different manufactures
9,479 different vehicles in the fleet
$7.5M budgeted per year for maintenance
CHEVROLET
BLUE BIRD
FREIGHTLINER
DODGE
INTERNATIONAL
THOMAS BUILT
STERLING
TOYOTA
HYUNDAI
KENWORTH
NAVISTAR
SATURN
$1,662,404
$1,577,984
$108,272
$184,250
$263,578
$71,288
$109,210
$51,590
$19,430
$33,634
$11,390
$11,256
$30,820
$19,162
$6,834
4,183
3,842
PONTIAC
VOLVO
NISSAN
GLOBAL
IC BUS
ERIDE
MITSUBISHI
DAIHATSU
IC BUS LLC
POLARIS
COLUMBIA
More Mission per Dollar
$17,420
$2,680
$12,060
$2,814
$8,442
$1,608
$1,340
$3,752
$1,072
$1,340
$1,608
$2,010
Auto Parts Industry Day
Scope
Scope
Scope driven from Category Strategic Plan
Auto Parts to maintain the General-Purpose vehicle fleet
Examples Filters, starters, tires, batteries, head lights etc.
~ 400,381 parts annually
47 CONUS Air Force Bases
9 MAJCOMs centrally funded by 441 VSCOS
9,479 commercial vehicles in the fleet
Ford = 44%, Chevrolet = 41%, Other 15%
$7.5M budgeted per year for Auto Parts
Auto Parts
Out of Scope
Out of Scope
Heavy Equipment
231 different manufacturers
11,871 different vehicles in fleet
Custom made parts & supplied OEM
OCONUS
Shipping cost is significant
12 CONUS Bases with contracted maintenance
More Mission per Dollar
Survey was conducted of six Motor Pools
Map of Market Research
More Mission per Dollar
Auto Parts Decision Map
AF Motor Pool Process
Vehicle comes into
Identify parts needed
Part request sent to
GPC card holder
Search vendors for
part and best price
Purchases part and
create work order
Part number,
description, price and
work order input into
DPAS
Pick up parts from
vendor
Parts are delivered
Parts installed
Vehicle leaves shop
Log order into US
Bank
File hard copy of
receipt
Update local database
Mechanic
GPC Card holder
More Mission per Dollar
Commercial Want List
Commercial Software Example
DAF needs in a Commercial Auto Parts Software Solution:
Same day/Next day deliveries
Software needs to be searchable by:
Part Catalog
Part Number
Tools and Parts
Interactive question search
Visual representation of part user is ordering
All Makes and Models
Broken down by year
Categorized by:
Economy
Standard
High Performance
Must track historic orders:
Searchable via
Part Number
Order Number
User parts were ordered under
More Mission per Dollar
Market Research
Parts Example
A study of three 2020 General Purpose vehicles:
Ford Escape S, Ram 1500, Dodge Caravan, Chevrolet Impala
Pricing a: Starter, Oil Filter, Serpentine Belt
Escape S
Starter
Oil Filter
Serpentine
Dodge
Caravan
Starter
Oil Filter
Serpentine
Vendor A
$69.95
$11.59
$11.32
Vendor A
$67.25
$11.86
$18.16
RAM 1500
Sport 6 Cyl
Starter
Oil Filter
Serpentine
Chevrolet
Impala
Starter
Oil Filter
Serpentine
Vendor B
$151.79
$3.74
$6.33
Vendor B
$75.79
$5.24
$8.60
Vendor A
$59.95
$5.36
$25.87
Vendor A
$58.99
$8.97
$24.99
Vendor C
$78.99
$14.49
$18.99
Vendor C
$50.99
$12.99
$12.93
Vendor B
$85.79
$4.34
$10.57
Vendor B
$54.79
$5.12
$11.49
Vendor D
$324.99
$9.99
$10.49
Vendor D
$138.99
$9.99
$17.49
Vendor C
$50.99
$12.99
$25.99
Vendor C
$65.99
$13.99
$12.93
Vendor E
$123.99
$8.79
$10.49
Vendor F
$133.25
$10.99
$10.99
Vendor D
$85.99
$9.99
$28.99
Vendor D
$85.99
$8.49
$21.99
Vendor E
$96.99
$17.99
$27.99
Vendor E
$71.99
$9.49
$11.99
Vendor E
$71.99
$15.99
$19.49
Vendor F
$164.99
$6.49
$29.99
Vendor G
$78.99
$16.21
$13.99
Vendor G
$48.99
$13.49
$29.49
Vendor F
$59.99
$10.99
$20.99
Vendor F
$239.99
$6.49
$33.99
$ Delta
$255.04
$12.47
$12.66
$ Delta
$116.00
$10.75
$21.39
Vendor G
$135.99
$8.49
$29.49
Vendor G
$75.99
$11.49
$32.99
$ Delta
$76.04
$13.65
$18.42
$ Delta
$185.20
$7.50
$22.50
More Mission per Dollar
MILESTONES
Major Milestones
Market Research
Requirement Definition
Source Selection
Contract Award
Acquisition Strategy Development
Multiple Award Indefinite Delivery Indefinite Quantity (IDIQ) FAR 16.5
Firm Fixed Price Award
Small Business Set Aside (Preferably)
FAR 15 Award also considered
*NOTE* Working to Shorten Timeline
Terry Kirkwood
Contracting Officer
763 ESS, Scott AFB, IL 62225
terry.kirkwood@us.af.mil
Comm: (618) 256-9948
Mahmood Muhammad
Contracting Officer
763 ESS, Scott AFB, IL 62225
mahmood.muhammad@us.af.mil
Comm (618) 229-0490
BREAK
15 MINS
Questions & Answers
1000 1030
Closing Remarks
1030-1100
BREAK
1100-1130
One-On-One
1130 1630 Capability Briefings
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