36C24526Q0493.docx
Posted: May 6, 2026
• Type: .docx
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Summary
This Source Sought Notice is issued by the Department of Veterans Affairs (VA) for the Chiller Replacement (Removal and Installation) project at the Martinsburg Veterans Administration Medical Center (VAMC).
The purpose of this notice is to gather information from potential qualified small business contractors capable of executing the removal of an existing chiller serving the Surgical Suite in Building 500 and replacing it with a new Trane CGAM-series chiller or an equivalent model.
The notice outlines the scope of work, which includes:
- Site verification
- Coordination with VA Facilities
- Safety compliance
- Removal and disposal of the existing chiller
- Installation of the new unit
- Subsequent startup and commissioning processes
Key tasks specified in the scope include establishing safety perimeters, adhering to OSHA regulations, disconnecting power and controls, utilizing crane/rigging for safe removal, and ensuring proper installation procedures such as anchoring and leveling according to manufacturer specifications.
The contractor will also be responsible for integrating control wiring with existing systems and providing necessary documentation including operation manuals, warranty details, and as-built drawings. Notably, certain exclusions are mentioned such as asbestos abatement and extensive reprogramming of building automation systems.
Interested parties are invited to submit their company information along with relevant experience in similar healthcare projects by May 11, 2026.
The submission should include details on socio-economic status, capability statements regarding performance requirements, and clarification on self-performance versus subcontracting intentions. It is emphasized that this notice is not a solicitation but rather a means for market research to assess potential contractor capabilities.
The purpose of this notice is to gather information from potential qualified small business contractors capable of executing the removal of an existing chiller serving the Surgical Suite in Building 500 and replacing it with a new Trane CGAM-series chiller or an equivalent model.
The notice outlines the scope of work, which includes:
- Site verification
- Coordination with VA Facilities
- Safety compliance
- Removal and disposal of the existing chiller
- Installation of the new unit
- Subsequent startup and commissioning processes
Key tasks specified in the scope include establishing safety perimeters, adhering to OSHA regulations, disconnecting power and controls, utilizing crane/rigging for safe removal, and ensuring proper installation procedures such as anchoring and leveling according to manufacturer specifications.
The contractor will also be responsible for integrating control wiring with existing systems and providing necessary documentation including operation manuals, warranty details, and as-built drawings. Notably, certain exclusions are mentioned such as asbestos abatement and extensive reprogramming of building automation systems.
Interested parties are invited to submit their company information along with relevant experience in similar healthcare projects by May 11, 2026.
The submission should include details on socio-economic status, capability statements regarding performance requirements, and clarification on self-performance versus subcontracting intentions. It is emphasized that this notice is not a solicitation but rather a means for market research to assess potential contractor capabilities.
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