3. Attachment 2_Pre-application Conference Presentation.pptx Automatically Extracted Text
3/7/2019`1 1 USAID DISABILITY PROJECTPRE-APPLICATION CONFERENCE Notice of Funding Opportunity NFO 72044020RFA00001 December 19, 2019 Hanoi, Vietnam Christopher Abrams
Director, Environment and Social Development, USAID/Vietnam 3/7/2019 2 Welcome
Welcome Overview Overview of Disability Program Eligibility Competition Structure Technical Evaluation Other Audit Pre-Award Survey Next steps Q&A
3/7/2019 3 PRE-APPLICATION CONFERENCE AGENDA Why are we here? The slides from today’s presentation and any questions asked will be posted www.grants.gov For your awareness, we will not identify any participant in attendance when we post a summary of this event. Nothing said today will change what is in the NFO rather our intent is to present the NFO as written. All changes to the NFO will be done in writing as an amendment to the NFO. Recommend that you keep checking the site.
3/7/2019 4 Overview Background
Vietnam Disability Assistance Project started in 1989 with war victims assistance activities, under Leahy War Victims Fund. From 2012 USAID funding focused on provision of direct health/rehabilitation service in combination with system strengthening in provinces that were heavily sprayed by Agent Orange Current Implementing partners: 5 local NGOs, 3 INGOs, working in 8 provinces: Quang Tri, Thua Thien-Hue, Quang Nam, Binh Dinh, Binh Phuoc, Tay Ninh, Dong Nai, and Kon Tum Government stakeholders engaged: Ministry of Labor, Invalids and Social Affairs, Ministry of Health, Provincial People Committees and Provincial Departments, and other relevant Agencies, universities, hospitals
5 Overview of Disability Program
2. Disability Program Result Framework
Goal: Improving the quality of life of persons with disabilities in USAID’s priority provinces Objectives: 1) Rehabilitation services expanded; 2) Social services expanded; 3) Disability policies improved Geographic coverage: provinces that were heavily sprayed with Agent Orange during the U.S-Vietnam War Beneficiaries: persons with severe disabilities, including persons with disabilities who are victims of Agent Orange Government stakeholders engaged: Ministry of Labor, Invalids and Social Affairs, Ministry of Health, Ministry of Defense and its delegated agencies, Provincial People Committees and Provincial Departments, and other relevant Agencies, universities, hospitals, Vietnam Association of Victims of Agent Orange and its provincial chapters
6 Program in Brief 3. What is USAID looking for?
USAID is soliciting for one or more qualified organizations to manage sub-awards. Successful Prime Awardees are responsible for: Sub-award making, Financial management, Monitoring - evaluation - learning, Quality assurance and Building capacity Co-creation: potential Prime Awardees will be participating in co-creation process to develop full project description with relevant Government of Vietnam stakeholders Disability service implementation will be provided via sub-awards will be determined in consultation with relevant Government of Vietnam Agencies
7 Program in Brief Section C.1 of the NFO: Applications may be submitted by local Vietnam entities only
The definition of “local Vietnam entity” means an individual, a corporation, a nonprofit organization, or another body of persons that: (1) Is legally organized under the laws of; (2) Has as its principal place of business or operations in (3) Is majority owned by individuals who are citizens or lawful permanent residents of; and (4) Is managed by a governing body the majority of who are citizens or lawful permanent residents of the country of Vietnam.
For purposes of this section, ‘majority owned’ and ‘managed by’ include, without limitation, beneficiary interests and the power, either directly or indirectly, whether exercised or exercisable, to control the election, appointment, or tenure of the organization's managers or a majority of the organization's governing body by any means.
If an organization has a question concerning their own eligibility, please contact us ASAP.
3/7/2019 8 Eligibility - Who May Apply
STAGE 1: Submission of Summary Application (Section D.6.b)
Only the Most Highly Rated will be invited to Stage II
STAGE II: Collaboration on Program and Validation of Capabilities
Recipient Submission of Full Application (Attachment A) 3/7/2019 9 Competition Structure Organization Commitment and Prior Success Experience/success in areas listed in D.7.1.A
II. Organizational Capability Present Capability in areas listed in D.7.1.B 3/7/2019 10 Technical Evaluation - Organization Qualifications DUNS Registration
Format and Page Numbering
3/7/2019 11 Other Key Reminders An evaluation of a prospective recipient’s ability to perform in compliance with USAID regulations – Adequacy of accounting system – Efficiency of Internal control – Reporting capability
3/7/2019 12 PRE-AWARD SURVEY Documents Needed •Management Policies •Financial Information –Chart of Accounts –Books of Accounts, Supporting Documentation –Bank Reconciliation Statements –Copies of Audited F/S (for the last 3 years if available) –Financial Reports •Procurement Policies & Procedures •Organizational Structure & Personnel
3/7/2019 13 PRE-AWARD SURVEY (Continued) • ADS 591: Annual Audit Requirements – Award requirement •USAID Financial Audit Guidelines for Non-US Organizations •Audit Threshold ($750,000) •Annual audit requirements also applied for sub-awards
3/7/2019 14 AUDIT Recipient Responsibilities •Provide USAID financial reports •Prepare financial statements •Select audit firm among eligible firms •Contract audit firm •Provide comments to draft audit report •Implement audit recommendations •Maintain supporting documentation (books and records open for 3 years)
3/7/2019 15 AUDIT (Continued) Application Due (February 04, 2020 @ 1600 Hours Hanoi Time) Estimated Timeline Attachment G