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1.1.3a DHS-FEMA OPO SOW 4652 DR NM SIRENS V-10.0.pdf

OVERVIEW

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July 2, 2022, 1:57 a.m.
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Department of Homeland Security (DHS)

Federal Emergency Management Agency

STATEMENT OF WORK (SOW) FOR:

Emergency Siren Warning System New Mexico

DEPARTMENT OF HOMELAND SECURITY (DHS)

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1.0 GENERAL

BACKGROUND

Statement of Work (SOW) For

Emergency Siren Warning System New Mexico

On May 4, 2022, a major disaster declaration was approved for wildfires and straight-line winds to help New Mexico
residents recover from the largest wildfire in the state’s history, burning nearly half a million acres. The disaster
declaration covers individuals in five counties including: Colfax, Lincoln, Mora, San Miguel and Valencia counties,
many which are faced with the technological challenges of being without cell reception and internet. Monsoonal
weather now threatens burn scar areas with life threatening flash flooding and mudslides. Wildfires have had
significant impact to all areas of communications including telephony, wireless, wireline and AM/FM/TV
broadcasting communications infrastructure. Impacts to the communications infrastructure have severely hampered
the state and local alert authority’s abilities to message impacted citizens located in burn scar areas and
downstream of potential monsoonal flash flooding. The Monsoonal threat is a weather pattern that will continue to
provide a daily risk through the currently forecasted end date of 30 September 2022. As the state continues to
implement additional alternate and contingency measures, implementation of requested services will have the
highest impact across the areas of concern to both state, local and federal personnel. This is a temporary measure
to allow industry to continue improvements to all areas of communications.

SCOPE

The scope of this project includes the procurement, delivery, installation, instruction, maintenance, support, and
removal of a fully functional, temporary, Emergency Siren Warning System. The functioning of this system is to be
self-sufficient for power, stand-alone upon its own poles, and integrated with the local LMR network for activation.
The entire system is to be removed, upon FEMA’s direction, pending permanent system repair or monsoon seasonal
flash flood debris threat subsiding.

OBJECTIVE

To rapidly provide a temporary emergency alert, notification and warning capability to wildfire impacted
communities, whose pre-disaster alert systems, have been damaged or destroyed, and are now at risk of post-burn
scar flash flooding and debris flows during the monsoon season.

APPLICABLE DOCUMENTS

1.4.1

COMPLIANCE DOCUMENTS

The specifications, standards, or guidelines for compliance to meet the requirements of this contract:

Learn more at fema.gov

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Giant Voice/Tone Sirens 2 4 6 8 10 10 PBS-4 Push Button Station, 4 buttons.

10 MOD6032B Omni-Directional Electronic Siren, 123dB @ 100ft/30m. Wood Pole Mount
80 UV400 UV 400-Watt Amp Assy
10 10 UVTD DIGITAL, 2-WAY, NO RADIO
10 4 10 Q-UV-ISAT2 UV SATELLITE UPGD KIT
10 10 DVSD Digital voice mini-SD card.
32 15500007A-02 Battery sealed AGM 105Ah (MK Battery 8A31)
10 PVS240W-24 SOLAR POWER OPTION, UV
10 10 FS-ISAT-SITE Satellite Activation Fee, charged per unit
10 9 10 SATPRO-RTU Annual Isat Data Pro RTU Service. per terminal

Siren Control 12 14
Install and Commissioning

1 COMMANDER1-S CommanderOne Standard, Annual Subscription
SFCD10 Commander Programming/Monitoring Software for 10 Sites. License is for up to 5 computers FS-ISAT-SRVC Satellite Broadcast Activation Fee SATPRO-BCAST Annual Isat Data Pro Broadcast Service Line 1 DVR Digital Recording Fee, Single Voice up to 10 messages

TK-IO-CUSTINS Installation of Siren includes Class 2 poles. Rock drilling will be quoted at time of install if
encountered

16 10
17 10 TK-IO-CUSTINS Removal of Siren - remove equipment and poles. 19

TK-IO-CUSTINS Commissioning of siren system
FREIGHT Z4 FREIGHT ZONE 4 - US GROUND ONLY
1

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 Procurement

2.1.1 The contractor is responsible for complete procurement. No other federal, state, or third-party entity shall
procure the services requested. The contractor shall provide all equipment, supplies, tools, materials, repair parts,
labor, transportation, and management oversight to perform the requirements under this contract.

2.2 Delivery

2.2.1 Delivery
The contractor is responsible for all delivery of equipment and services to the designated area identified by
FEMA including transportation, unloading and setup as well as teardown and pickup upon project completion.
Contractor shall provide a delivery schedule.

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2.3 Installation

2.3.1 Contractor will provide all required materials for the installation including but not limited to required poles for
mounting, weatherproofing of all systems, providing adequate shoring, wind stabilization mechanisms and guide
wires, solar power requirements with sufficient battery bank. Contractor will verify all programming meets
customer’s requirements and upon completion of installation, will test all systems to verify that all devices are fully
operational. The sirens shall be linked into the State’s Land Mobile Radio System. Contractor will remove all
installation trash and debris from site.

Location
Mora
Cleveland
Holman
Chacon
Ledoux
Pandaries
Guadalupita
Sapello
Buena Vista
Gallinas

Siren Priority 2 4 6 8 10

GPS Coordinates

35.97858 – 105.35295
35.994300 – 105.371383
36.055033 – 105.384318
36.137493 – 105.369950
35.91954 – 105.35798
35.844616 – 105.396485
36.123122 – 105.237742
35.818048 – 105.297017
35.914424 – 105.249726
35.679005 – 105.352826

No fewer than 2 locations to be installed per day.

2.4 Technical Assistance

2.4.1 Technical Assistances shall be available 24/7 for the duration of the operation of the system.

2.4.2 Orientation and user training will be provided, initially and upon request, for the duration of the system

operations. 10 orientations are expected with the potential for additional as staffing requirements dictate.

2.4.3 Standard Operating Procedures will be developed and provided to the end users/operators of the system.

2.5 Maintenance

2.5.1 On-scene maintenance shall be available within 4hrs of request for assistance.

2.5.2 The Contractor will test all systems to verify that all devices are fully operational as for the duration of system
operations.

2.5.3 The Contractor will provide 24/7 support, software patches, and hardware upgrades with no errors.

Learn more at fema.gov

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2.6 Removal

2.5.4 The Contractor will verify that programming meets the minimum requirements as listed in 1.4.1.

2.6.1 Removal
End of service removal will be completed by the contractor. Removal of equipment from pole/tower used to
secure siren system. Upon removal of siren, contractor will ground test unit prior to returning equipment to
FEMA point of contact. This will include but not limited to siren, cables, attachments and supporting brackets,
adapters/connectors, taking care not to damage system. Items to be palletized for shipping. Any state
equipment provided shall be returned to the state representative. Upon completion of removal contractor will
remove all trash and debris. Trash may be discarded using appropriate local refuse services off site.

• Poles are to be left in place as final disposition.

• Delivery location 120 South Federal Place, Santa Fe, NM, 87501

3.0 CONTRACTOR PERSONNEL

3.1. Qualified Personnel

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW.

The Contractor shall ensure that the contractually required level of support for this requirement is maintained 24/7.

3.2

Continuity of Support

3.3

Key Personnel

Before replacing any individual designated as Key by the Government, the Contractor shall notify the Contracting
Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name
and qualifications of any proposed substitute(s). All proposed substitutes shall possess qualifications equal to or
superior to those of the Key person being replaced, unless otherwise approved by the Contracting Officer. The
Contractor shall not replace Key Contractor personnel without approval from the Contracting Officer. The following
Contractor personnel are designated as Key for this requirement.

Learn more at fema.gov

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3.3.1
THAN ONE KEY POSITION FOR THIS REQUIREMENT.

CONTRACTOR KEY PERSONNEL SHALL NOT BE ASSIGNED BY THE CONTRACTOR TO MORE

Project Manager

The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under
this SOW. The Project Manager shall be a single point of contact for the Contracting Officer and the COR. It is
anticipated that the Project Manager shall be one of the senior level employees provided by the Contractor for this
work effort. The name of the Project Manager, and the name(s) of any alternate(s) who shall a… Show All