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1-04B. PWS Appendix II CONTRACTOR ENVIRONMENTAL 16-OCT-2019.pdf

OVERVIEW

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July 1, 2022, 11:12 p.m.
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Environmental Protection Guidelines for Contractors on Facilities Projects
at Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility
Revised October 16, 2019

1. Environmental Compliance. Environmental protection is an important part of the way the Navy
accomplishes its mission. Federal facilities are required by Executive Order to be leaders in the
environmental field. The Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility
(PHNSY&IMF) has established policies, programs and instructions to prevent damage to the
environment; comply with environmental laws and regulations; and protect the health and safety of
personnel. All Navy personnel and Contractors need to consider the impacts of their actions on the
air, land and water.

2. Regulations. Contractors must comply with all Federal, State of Hawaii (aka State) and local
environmental rules and regulations, including, but not limited to Title 40 of the Code of Federal
Regulations (CFR), 49 CFR, 29 CFR, Hawaii Administrative Rules (HAR), PHNSY&IMF
Environmental Management System (EMS), National Pollutant Discharge Elimination System
(NPDES) Permits HI 0110230, HI 1120801, HI 0110086, HI R20A427, HI 06KC635, Covered Source
Permit 0105b-01-C, Mixed Waste Storage Permit HI 6170024339 and the latest versions of
NAVSHIPYD&IMFPEARLINST 5090.1, 5090.4, 5090.5, 5090.6, 5090.8, 5090.9, 5090.11, 5090.12,
5090.15, 5090.16, 5090.17, 5090.18, and 5090.20.

3. PHNSY&IMF (Code 106) Points of Contact (POC). All environmental matters and assistance
must be directed to the PHNSY&IMF Environment Division (Code 106.3).

Director, OSHE Office:
Environment Division
Solid & Hazardous Waste Branch
Environmental Compliance Branch
Waterfront Branch
106.3
106.31
106.32
106.33

(808) 473-8000 ext 4459
(808) 474-9080
(808) 473-8000 ext 4580
(808) 473-8000 ext 2231
(808) 473-8000 ext 4301

4. Regulatory Interface. PHNSY&IMF Environment Division (Code 106.3) will be the POC for
interaction with regulatory agencies and will coordinate interface and inspections with the required
parties. The Government Contracting Officer or Representative (COR) and Code 106.3 will be
notified of any regulatory inspections, meetings, inquiries, issues or requests for information
specific to the operations being conducted by its Contractors. Contractors must immediately
investigate all practices cited in Notices of Violations (NOVs), Notices of Noncompliance (NONs)
or enforcement actions, and take immediate actions to remedy infractions to return to compliance.
Contractors must provide to Code 106.3 a written response within 3 calendar days of completing
the investigation, identifying the alleged violation, period of non-compliance, investigation results,
reasons for a response, remedial actions taken and preventative actions to prevent a recurrence.
Contractors must not enter into any agreement with a regulatory agency without notifying and
obtaining concurrence from the Navy. Contractors must reimburse the Navy for any monetary fines
and penalties assessed against the Navy as a result of non-compliant actions within 3 calendar days.

5. Contractor Environmental Manager (EM) Responsibilities and Qualifications. The EM is
responsible for ensuring all parties, including subcontractors, under Contract are in compliance with
Federal, State, local and PHNSY&IMF requirements.

officer of the company, appointing the EM and alternate(s). The letter must state the named
person(s) is responsible for managing and implementing the Contractor’s Environmental Program
and has met the minimum environmental qualifications and training at time of the proposal.

a. Qualifications. The Contractor (Prime and Subcontractor) must submit a letter, signed by an

Environmental Protection Guidelines for Contractors on Facilities Projects
at Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility
Revised October 16, 2019

(2) Hazardous Waste Operations and Emergency Response (HAZWOPER) (40 CFR and HAR)

(1) Resource Conservation Recovery Act (RCRA) management of hazardous waste (40 CFR)

(b) Hazardous Materials.

(a) Clean Water Act (NPDES Permits).

(4) HAR, Clean Water Act, and Clean Air Act.

(3) Department of Transportation Hazardous Material (49 CFR)

(1) Compliance with all applicable Federal, State of Hawaii and local environmental

c. The EM and alternate(s) must have 5 years of experience to adequately accomplish their

b. The EM and alternate(s) must have a minimum qualification of 5 years of environmental

experience and current training. EM training records must be submitted to the Government COR
after award of contract but before start of work. Alternate Shift EM must have the same
qualifications and responsibilities as the appointed EM on these environmental topics:

duties which include, but are not limited to (as applicable to the contracted scope of work):

requirements including:

(OHS) spill prevention and response.

(NESHAP) and Ozone Depleting Substances (ODS).

asbestos.

management, accumulation, handling and labeling while under the control of the Contractor.

sample(s), including utilization of proper sampling device(s) for specific sampling points, applying
proper sampling techniques when collecting samples, and storage and transportation requirements.

(f) Toxic Substances Control Act (TSCA) for Polychlorinated Biphenyls (PCBs) and

(a) Performing upfront characterization of waste prior to generation to ensure proper

(e) Ensuring personnel and subcontractor(s) are trained to obtain representative

(e) Clean Air Act, National Emission Standards for Hazardous Air Pollutants

(d) Spill Prevention Control and Countermeasures (SPCC), oil and hazardous substance

(d) Ensuring only authorized personnel add wastes to containers.

(b) Waste segregation and storage compatibility requirements.

(c) Inspecting and managing waste accumulation areas.

(c) Solid & Hazardous Waste Management.

(2) Waste Management:

Environmental Protection Guidelines for Contractors on Facilities Projects
at Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility
Revised October 16, 2019

(3) Training:

a. Log into http://www.ecatts.com.

(b) Submitting training records to the Government COR within 45 days of contract award.

d. The EM or alternate(s) must be on-site during work operations at all times.

e. The EM or alternate is responsible for reviewing and approving, in writing, all

f. Environmental Records Binder. Contractor must maintain an Environmental Record Binder

(a) Ensuring personnel and subcontractor(s) are trained per their position requirements.

environmental documents submitted to the Government (e.g., turn in documents, plans, profile
sheets, etc.).

which includes training or qualification records, Environmental Protection Plan (EPP), and
documented environmental surveillances. An EPP is not required if work is administrative in
nature such as visual inspections, software installation, gauge reading, etc.

6. Environmental Compliance Assessment, Training and Tracking System (ECATTS). The Prime
Contractor’s Project Manager and EM (including alternate) must complete ECATTS before start of
work.

Register Here.”

g. In the “Training Selection” section, select all applicable training modules (e.g.,
Environmental Management, Fuels Storage & Management)

Training.”

(Prime), NAVFAC Construction Subcontractor (Plumbing), etc.

prior to the start of work.

c. Create an account by typing “navfac” as the registration password in the “NEW USERS –

h. Once you receive account confirmation, log in and select “All Available Environmental

i. Select appropriate training, e.g., Naval Facilities (NAVFAC) Construction Contractor

j. Complete all applicable training modules listed under appropriate job title.

b. Select “America’s Navy” icon located under “ECATTS Training.”

f. Select “Hawaii” as the Primary State where you will be working.

e. Select type of Contractor in the “Training Type” blank.

d. Fill out the Account Registration Form.

k. Print the Certificate of Accomplishment and submit to the Government COR and Code 106.3

Environmental Protection Guidelines for Contractors on Facilities Projects
at Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility
Revised October 16, 2019

a. General Information.

(1) Contractor designation letter for the EM and alternate(s).

(2) Present an overview of known or potential environmental issues that must be considered

7. Contractor Environmental Brief. All Contractor personnel must attend a Contractor
Environmental Brief presented by Code 106.3 prior to the start of work. The Government
Representative, (e.g., COR) must be present. At the briefing, the Contractor must submit a
completed Environmental Checklist.

8. Plan Submittals. Contractors must submit an environmental protection plan to Code 106.3 via
the Government COR for review at least within 45 days following contract award. Contractors
must revise the plan throughout the project to incorporate changes in site condition or scope of
work that could have an environmental impact and maintain the current versions on… Show All