DOCUMENT

1.03 Japan LSAP SOW.pdf

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Contract Opportunity
Date Originally Posted
April 18, 2022, 11:19 a.m.
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.pdf
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I.

III.

STATEMENT OF WORK JAPANESE LANGUAGE STUDY ABROAD IN KYOTO

BACKGROUND

a. The U.S. Naval Academy will send a group of midshipmen to Kyoto, Japan, for a period

of six (6) weeks to study the Japanese language, stressing four (4) linguistic skills
(listening, speaking, reading, and writing), to promote their understanding of Japan’s
cultural, historical, and social issues.

b. In order to accomplish this task, the Midshipmen will be given opportunities to
participate in (1) language practicum and (2) cultural immersion experience.

OBJECTIVE

a. The objective of this Statement of Work (SOW) is to obtain a Contractor to provide the
U.S. Naval Academy with a six-week language and cultural immersion program in
Kyoto, Japan, for a select group of midshipmen from the U.S. Naval Academy. This
program will be running from May 14 2022 to June 25, 2022, corresponding with the
U.S. Naval Academy’s Block 0-1 training schedule.

b. This summer program consists of the following components in order to facilitate

midshipmen’s language skills and to promote their understanding of social, cultural and
historical aspects of Japan: (1) classroom language instructions; (2) language practicum
in immersion; (3) cultural immersion in traditional Japanese arts; and (4) home stay with
a Japanese family.

STATEMENT OF WORK

a. The contractor shall provide training which at minimum shall meet the requirements.

b. The contractor offers a program specifically based on midshipmen’s needs, with balanced

language education stressing four linguistic skills: listening, speaking, reading, and
writing. The contractor shall adopt a pedagogical approach that combines (1) traditional
classroom instruction and (2) a practicum in immersion.

c. Building upon the language knowledge and skills that the midshipmen acquired at the
U.S. Naval Academy, the contractor instructors shall develop the four basic linguistic
skills and help midshipmen to use the target language in a real-world practicum
experience spontaneously, creatively, and individually, according to their proficiency
levels. In addition to attending traditional language classes, conversational modules will
be included for developing speaking skills.

d. A training plan shall be provided via email by the Contractor to the technical POC (Dr.

Erica Zimmerman) and to the individual students during the first week of training which
outlines the objectives and milestones that need to be reached.

e. The Contractor shall provide to the student and the Technical POC a customized

curriculum to meet the need for work related vocabulary.

f. The Contractor shall provide to the students training which includes at least 120 hours of
group lessons (4 hours a day, 5 days a week, for 6 weeks), conversational module (1 hour
a day, 5 days a week, for 6 weeks, total of 30 hours), dedicated cultural instruction
experience (4 weeks, 1 hour per week) and 2 excursions (2 Saturdays during the contract
period) to Nara and Osaka. Contractor shall provide to all students individually any
necessary resources and training materials, including a textbook, a workbook, a
dictionary and supplemental materials.

g. The Contractor shall provide up to 2 to 3 hours of daily independent study (homework),

Monday thru Friday.

h. The Contractor shall provide for the students two cultural excursions to Nara and Osaka
which includes transportation and activity fees. In addition, four cultural experiences
shall include, but are not limited to, the following: Zazen Meditation, Taiko Drumming,
Japanese Paper Making, and Kimono wearing. The contractor price shall include cultural
activities fees.

i. The Contractor shall arrange for the students a shared home stay with breakfast and

dinner in the vicinity of the Contractor Facility or within a 45 minute train ride to the
facility. A travel card will be provided to the students to cover most of the expenses to
and from the host family’s residence. In the case that Covid-19 prevents the use of
homestays, the Contractor will arrange for the students private residences in the vicinity
of the Contractor Facility or a 45 minute train ride to the facility

j. Contractor shall provide all in-country transportation for the students, including, but not

limited to: ii.
iii.
Pick up from airport in Osaka and transport to Contractor Facility
Local transportation to cultural activities, as needed.
Transportation to Nara for cultural excursion.
Transportation to the airport in Osaka from the Contractors Facility at the
conclusion of the program.
Transportation may be by the most cost effective means available, to include
public transportation, subways, trains, etc.

k. The Contractor shall provide students with free internet access at the Contractor Facility.

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l. The Contractor shall arrange for host families to provide students with breakfast, and
dinner. The Contractor may provide a reasonable stipend in lieu of meals during
excursion days, and on weekends.

m. The Contractor shall provide weekly progress reports to the technical POC regarding how
the individual students and the overall student group as a whole is progressing in learning
the language.

n. The Contractor shall provide evaluation at the end of the course of instruction and shall
provide outcome reports to the program manager no later than 30 working days after the
conclusion of all training.

o. LSAP representatives (faculty and/or officers) shall have access to classrooms and other

facilities for the purpose of maintaining desired standards of learning.

p. The contractor shall provide a private residence for one (1) USNA Representative to

escort the students for one (1) week to help establish the students at the contracted site.

IV. GOVERNMENT PROVIDED SUPPORT

a. The United States Naval Academy will provide:
ii.

iii.

Transportation from USNA to a Washington D.C. area airport
International roundtrip airfare from the Washington D.C. area to Osaka Kansai
International Airport.
Partial per diem for lunch

PERFORMANCE REQUIREMENTS

a. The Contractor must have proven ability to effectively train English speaking students in

a group classroom and one-on-one, in Japanese.

b. A basis or prior history must be provided by the Contractor for the recommended, or

similar, training program.

PERIOD OF PERFORMANCE

VI.

The period of performance is 14 May 2022 through 25 June, 2022.

VII. PLACE OF PERFORMANCE

These services shall be performed primarily at the Contractor’s Facility, located in Kyoto,
Japan, and city of Nara for the cultural excursion.

VII. TRAVEL

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V.

As part of the Cost Proposal, the contractor shall provide any anticipated travel costs, if
known, to include: origination; destination; number of trips; number of persons; and a
breakdown of lodging, meals, transportation and related costs.

Other Direct Costs (ODCs) - The contractor shall provide a breakdown of any ODCs in the
Cost Proposal.

REPORTING

The contractor shall bring problems or potential problems affecting performance to the
attention of the technical POC as soon as possible. Verbal reports will be followed up with
written reports when directed by the technical POC.

PROCEDURES FOR PAYMENT

a. Billing and payment shall be accomplished in accordance with the contract. The

contractor shall have the final invoice certified by the technical POC.

b. The Contractor shall be paid for two-thirds (2/3) of the total contract at the end of the first

c. The contractor’s final invoice will be submitted no later than 14 working days after the

week of training.

conclusion of all training.

d. The contractor may invoice only for the hours, travel and unique services ordered by the
U.S. Naval Academy and actually used in direct support of the client representative’s
project.

e. Final payment to the contractor shall be made no more than forty-five (45) days after

receipt of certification by the technical POC of the final invoice.

f. The vendor will be paid in Japanese Yen.

g. Bank information for wiring funds or mailing check must be provided to the technical

POC. Wire transfer and bank information: credit to what account, account number, bank
address, bank phone number and fax, bank routing numbers, and swift number.

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