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04-07 SOW Attachment 07 - PG 18-15 A-E Submission Reqs Vol C - EHRM.docx

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Department of

Veterans Affairs

VA Medical Center Projects

A/E Submission Instructions

for Minor and NRM Construction Program:

Schematics

Design Development

Construction Documents

Department of Veterans Affairs

Washington, DC 20420

FOREWORD

This document states the minimum requirements for each submission in the production of VA Schematics, Design Development, and Construction Documents for Minor and NRM Construction Program for Medical Center Projects. It will give VA reviewers and the A/E a clear understanding of what is required of the A/E at each stage of design.

This document does not relieve the A/E firms of their professional responsibility to produce a correct, complete, and fully coordinated set of construction documents.

Lloyd H. SiegelWilliam W. Graham

Director, Facilities Quality Office(Acting) Director,Engineering Management andField Support Office

Table of Contents

I.GENERAL1

A.INTRODUCTION1

B.A/E RESPONSIBILITIES2

C.SUBMISSION POLICY2

D.QUALITY ASSURANCE/QUALITY CONTROL (QA/QC)3

E.ADDITIONAL SERVICES3

F.CRITICAL PATH METHOD PHASING MEETINGS3

Ii.SUBMISSIONS4

A.SITE DEVELOPMENT4

B.ARCHITECTURAL6

C.FIRE PROTECTION9

D.INTERIOR DESIGN12

E.STRUCTURAL14

F.PLUMBING16

G.SANITARY18

H.HVAC19

I.ELECTRICAL23

J.EQUIPMENT25

K.STEAM GENERATION26

L.STEAM DISTRIBUTION (OUTSIDE)28

M.SOLID WASTE DISPOSAL SYSTEM INCLUDING INCINERATION29

N.AUTOMATIC TRANSPORT31

O.ASBESTOS ABATEMENT33

P.SPACE PLANNING35

Q.CRITICAL PATH METHOD (CPM)36

R.ESTIMATING37

S.SPECIFICATIONS38

T.FINAL BID DOCUMENTS39

III.DISTRIBUTION OF A/E MATERIAL40

A.SYMBOL IDENTIFICATION OF CONTRACT DRAWINGS40

B.GENERAL NOTES40

A/E SUBMISSION INSTRUCTIONS FOR

MINOR AND NRM CONSTRUCTION PROGRAM

MEDICAL CENTER PROJECTS

Note: This document is intended for electronic use. Edit and delete submission items that are not required and renumber footnotes accordingly in Section II. Complete the attachment in Section III.

Items highlighted in Yellow are recommended for all EHRM design submissions.

Items highlighted in Green are recommended for EHRM design submissions that include more complex interior and exterior construction.

I.GENERAL

A.INTRODUCTION

This document contains information and minimal submission requirements for contract documents specified in the A/E contract.

The Department of Veterans Affairs (VA) may contract with an Architect/Engineer (A/E) for any portion of a design: Schematics, Design Development, Construction Documents, or a combination of these.

For projects where the VA is contracting for Schematics Documents only, Schematics and Design Development Documents only, or Schematics, Design Development, and Construction Documents, the VA will provide the Design Program (if available), Facility Development Plans (if available), and VA design standards to accompany the Scope of Work for the project.

For projects where the VA is contracting for Design Development and Construction Documents only, the VA will provide the Schematics Plans and VA design standards to accompany the Scope of Work for the project.

For projects where the VA is contracting for Construction Documents only, the VA will provide the Design Development Plans and VA design standards to accompany the Scope of Work for the project.

Coordinate all activities with the VA Medical Center (VAMC). Hold informal meetings (upon mutual consent of the VA and the A/E) at the VAMC to discuss the design and related issues. Continue to expand contacts by telephone, rough sketch studies and other means of communication with the purpose of finalizing a general design approach to be followed.

Final approved Schematic documents shall be the basis for the development of the Design Development phase. Likewise, final approved Design Development documents shall be the basis for the development of the Construction Documents phase. The VAMC must approve any changes from each set of documents before the A/E proceeds to the next phase.

VA will review all submittals for functional and aesthetic relationships. However, no further functional decisions are anticipated after the Design Development phase.

Provide a design narrative/analysis for each technical discipline (e.g., architectural, mechanical, fire protection, etc.) which describes the intent of each discipline with schematic and/or design development submission.

Provide computations and sizing calculations for electrical, mechanical (HVAC, plumbing, and steam), sanitary, structural and fire protection designs. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures.

Provide individually packaged drawings for each submission to each unit specified in the "Distribution of A/E Materials" section.

Submit a complete set of final approved drawings incorporating all revisions, within 30 days after completion of the Schematics and Design Development stages.

At each review stage, the VA’s technical reviewer, a value-engineering consultant, or a construction manager will perform a value engineering review.

Submit final drawings (Bid Documents) in 3 1/2" floppy disks to be used with the AutoCAD version at the VAMC. Submit instructions on the use of the disks along with a complete listing of all layers that are used.

B.A/E RESPONSIBILITIES

Contract documents shall meet or exceed the requirements of this document.

The A/E is responsible for producing a complete set of drawings, design narrative/analysis, calculations, sample boards, and specifications in accordance with professional standard practices and VA criteria. Each A/E discipline shall receive a copy of their respective VA design manuals, standard details, construction standards, and VA National CAD Standard Application Guide. The AE is responsible for obtaining the NCS.

A/E shall conduct coordination meetings between A/E technical disciplines before submitting material for each VA review and provide minutes of the meetings to VAMC.

A/E shall adhere to the approved Memorandum of Agreement (MOA).

A/E shall provide a checklist of all submittals, certifications, tests, and inspections required per drawing and specification section.

In addition, the A/E shall conduct interim fire protection installation inspections and witness final fire protection equipment testing.

C.SUBMISSION POLICY

There is a Schematic* submission, a Design Development (DD**) submission, and a Construction Document (CD***) submission indicated in this guide. The VAMC may alter the submission requirements depending upon the complexity of the project by adding or deleting certain reviews. Where additional reviews might be required, the VAMC will issue, at their discretion, a detailed “Statement of Task” or supplemental instructions to the A/E, which would be provided at the time of solicitation for a fee proposal.

At each submission, the A/E shall date all material and present the designs on VA standard size drawings that are appropriately labeled, "SCHEMATIC SUBMISSION", “DESIGN DEVELOPMENT SUBMISSION”, OR “CONSTRUCTION DOCUMENT SUBMISSION”, in large block letters above or beside the VA standard drawing title block. In each submission, the A/E shall incorporate the corrections, adjustments, and changes made by VA at the previous review.

D.QUALITY ASSURANCE/QUALITY CONTROL (QA/QC)

In an effort to reduce construction change orders due to design errors and omissions, the Office of Facilities Management has initiated a Quality Assurance/Quality Control program. The A/E shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The requirements are as follows:

Fee Proposal: Provide an outline of the actions that your firm will take during the design process along with an associated fee.

Two Weeks after Receipt of the Notice of Award: Submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

E.ADDITIONAL SERVICES

If additional services (i.e. surveys, soil borings, asbestos surveys, water flow testing, or lead surveys), are necessary to be performed by consultants, submit criteria for the work to be performed to the VAMC Contracting Officer as soon as possible. Upon approval of the criteria, submit proposals and qualifications of at least three firms being considered for the work in accordance with the contract procedures (CP1) of the contract, together with a proposal from the recommended firm and a brief justification for its selection, for VA approval. A/E should submit survey information for the Schematic Review.

F.CRITICAL PATH METHOD PHASING MEETINGS

If required and prior to submission of Schematic material, the A/E shall meet with the VAMC’s Project Manager to discuss and outline phasing requirements for the project. These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what Government constraints will exist that will influence the Contractor's approach to the construction pr… Show All