DOCUMENT

02 - YOSE Generator IDIQ SOW.pdf

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Date Originally Posted
Aug. 5, 2022, 5:04 p.m.
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National Park Service
U.S. Department of the Interior

High Voltage Utility Generator Services
Yosemite National Park
Scope of Work

Background

Yosemite National Park has identified a requirement for generator services including but not
limited to inspections, repair recommendations, maintenance, repairs, and emergency services.
The Yosemite Utilities Branch operates several high voltage backup generators that are essential
to the operation of park infrastructure during power outages. These generators are located
throughout the park.

Tasks

A) Inspection Services

Initial inspections services shall be required either on all listed generators. Such services may
include disassembly and reassembly of equipment and identification of existing or potential
issues requiring immediate or future repairs.

1) Following inspection services, the contractor shall be required to provide written

documentation including but not limited to the following items:

• The equipment’s existing condition, highlighting any areas of concern

• Recommended repairs

• Recommended repair schedule identifying urgency and priority or repairs

• Estimated cost of recommended repairs

2) Generator load bank testing shall be required. Some generators have built in load banks
on location and may be utilized by the contractor and these will be identified during the
pre-bid walkthrough. However, some generators do not have built in load banks on
location. In these cases, the generator shall be exercised on a portable load bank
provided by the contractor

B) Repair Services

The contractor shall be responsible to make all repairs and adjustments as necessary. Repairs
are defined as unscheduled work required to (1) prevent a breakdown or malfunction of an item
of equipment; (2) put a system or a subsystem back in service after a breakdown or
malfunction.

1) Repair services shall include but are not limited to:

a. Disassemble and reassemble equipment

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b. Furnish, deliver, and install replacement parts

c. Diagnose and repair mechanical and electrical problems

d. Disconnect and reconnect electrical generators to park facilities

2) The contractor shall include $10,000 of additional material costs within their preventative
maintenance pricing for each year to address minor repairs discovered while performing
inspections. Any additional labor required for minor repairs will be covered within the
preventive maintenance pricing. Minor repairs shall be agreed upon by the COR and
copies of all receipts for materials shall be submitted to the COR to support invoicing and
tracking of the repair cost allocation. Once the $10,000 minor repair allocation is reached,
all repair requests must be sent and approved by the Contracting Officer. The contractor is
allowed to apply the material mark-up fee to these items.

C) Maintenance Services

1) Maintenance services shall include but are not limited to services identified by

manufacturer’s recommended maintenance schedule.

2) The contractor shall be required to take oil samples for each individual generator

inspection. Oil samples shall be taken and documented before the oil has been changed.
Samples shall be taken and stored in a manner approved by the Contracting Officer’s
Representative and send to a testing facility approved by the Contracting Officer’s
Representative. One oil sample and testing will be required and included each year within
the cost of the preventive maintenance for each generator.

D) Emergency Services

E) Additional Oil Testing

1) The contractor shall be required to perform emergency services on this equipment

when required. When emergency services are required, the contractor will be notified
by the COR. No work shall begin without authorization by the Contracting Officer.

1) The contractor may be required to perform additional oil sampling and testing above

and beyond the annual required testing at the request of the Government. Oil samples
shall be taken and documented before the oil has been changed. Samples shall be
taken and stored in a manner approved by the Contracting Officer’s Representative
and send to a testing facility approved by the Contracting Officer’s Representative.

F) Emergency Backup Generators

The contractor shall be required to furnish emergency backup generators:

1) When the Government determines that it is necessary to take one or more critical

generators offline for maintenance or repairs or a generator goes out of service, the
contractor may be required to furnish, deliver, and install one or more backup generators
to temporarily replace the generator(s) that are offline. Installation will include
connection of the generator(s) to a facility’s electrical system and any services necessary
to ensure that the generator(s) will perform the necessary backup power function for was
provided.

a) Any generator(s) provided by the contractor in this way must comply with all

applicable federal, state, and local regulations related to emissions. Such generators
must be capable of meeting the full load of the Government-owned generators they
are intended to temporarily replace.

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b) Any such generators provided shall remain the contractor’s sole responsibility.

Similarly, any operation, maintenance, or repair of such generators shall be the sole
responsibility of the contractor.

c) If a power outage does occur or other circumstances necessitate the active operation
of a contractor-provided generator as described herein, the Government will provide
the contractor reasonable consideration for any fuel consumed. No additional
consideration will be provided for wear and tear as a result of normal operation.

d) The emergency backup generator provided shall meet the minimum specifications

of the generator it is replacing.

G) Material Cost Mark-up
Contractor shall submit a material cost mark-up percentage to cover the cost of purchasing,
sourcing, storing, and delivering the materials to the project site. This mark-up percentage will be
applied to the cost of material needed due to repairs that is above and beyond the $10,000 of
material already included. No other mark-ups will be allowed. Contractor will provide proof to
support the material cost.

H) Travel Cost
All travel costs associated with performance of this contract are the responsibility of the
Contractor and are to be included within the loaded rates as part of the contract. Travel costs are
defined but not limited to all vehicle costs for personnel in travel to and from job site for all duties
outlined in this specification.

I) Documentation

The Contractor shall be required to provide the following documentation or other documentation
necessary for the performance of work under this contract.

1) Work Schedule

a) The contractor shall submit a work schedule prior to the award of each task order.

b) The work schedule shall include all major milestones and shall document the

contractor’s plan to complete the required work within the period of performance.

c) The work schedule shall include all anticipated lead times for replacement parts.

d) The work schedule shall be subject to the approval of the Contracting Officer’s

Representative.

2) Documentation of work completed, itemized (as applicable) by:

a) Manufacturer’s recommended maintenance

b) Additional Government-requested maintenance

3) Oil testing lab results and analysis

4) Other documentation as described under the Inspection Services task

J) General Requirements

The contractor shall provide all labor, tools, equipment, and transportation necessary to perform
the required services. All parts and materials required to perform such services shall be provided

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by the contractor.

1) Warranty of Parts and Services:

The contractor shall guarantee all work against defects in workmanship and materials for
a period of one (1) year from the date of its completion. Warranty work will be
completed within sixty (60) days from the date of receipt of written request from the
Government. This minimum required warranty is in addition to any other warranties
provided by the contractor or by manufacturers of parts provided to the Government.
Any warranty services provided by the contractor shall be at no cost to the Government,
including travel and other incidental costs to the contractor.

2) Incidental Observation of Mechanical or Electrical Problems:

If at any time during the performance of services the contractor observes any previously
unknown mechanical or electrical problems with the Government’s equipment, the
contractor shall document and report (in writing) any such issues to the Contracting
Officer’s Representative at no additional cost to the Government. The contractor shall
not perform additional inspection services outside of the existing requirement but shall
report any incidental observation of such problems.

3) Completion of Work:

At the end of each workday, the contractor shall demonstrate to the Contracting Officer’s
Representative or designed park personnel that any generators it has serviced are restored
to working order and ready to operate automatically in case of a power outage. Any
exceptions to this requirement must be coordinated with and approved by the Contracting
Officer’s Representative. If