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02. VTE PWS 2021 Final- V9 upd 21 Oct 21 HIGHLIGHTED CHANGES.pdf

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Nov. 5, 2021, 3:07 a.m.
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PERFORMANCE WORK STATEMENT FOR VERTICAL TRANSPORTATION EQUIPMENT MAINTENANCE, REPAIR & INSPECTION AT AVIANO AIR BASE, ITALY 21 October 2021 TABLE OF CONTENTS PARA DESCRIPTION PAGE 1. DESCRIPTION OF SERVICES 2 2. EXTRAORDINARY MAINTENANCE 3. DEFINITIONS 3 3.1. Maintenance, Repair and Replacement 3 3.2. Alteration 3 4. MAINTENANCE AND INSPECTION SERVICES 3/4 5. SERVICE CALLS 5 5.1. Routine Calls 6 5.2. Emergency Calls 6 5.3. Warranty for Repairs Executed 7 6. SERVICE SUMMARY 7 7. GOVERNMENT FURNISHED PROPERTY AND SERVICES 8 7.1. Keys 8 7.2. Utilities 8 7.3. Restroom Facilities 8 7.4. Damages to Any Government Property 8 8. GENERAL INFORMATION 8 8.1. Quality Control 8 8.2. Quality Assurance 9 8.3. Hours of Operation 9 8.4. Security Requirements 9 8.5. Continuation of Essential Department of Defense Services During Crisis 10 Declared By National Command Authority/Overseas Combatant Commander 9. SPECIFIC REQUIREMENTS 10 9.1. Certification Regulations 10 9.2. English Language Proficiency 10 9.3. Schedule Coordination 10 9.4. Waste Disposal 10 9.5. Emergency Maneuver Training 10 10. SAFETY 10 10.1. Injuries 10 10.2. Welding 10 10.3. Environmental Control 11 10.4. Asbestos 11 11. CONTRACTORS FULL-TIME EQUIVALENT REPORTING (Reserved) 11 11.1. Reserved 12. APPENDICES 11 Appendix A – VTE Equipment List/Automatic Phone Dialers Appendix B – Mission Critical Facilities Appendix C – Sample Maintenance Checklist Appendix D – Sample MCP VERTICAL TRANSPORTATION EQUIPMENT MAINTENANCE, REPAIR, & INSPECTION SERVICE 1. DESCRIPTION OF SERVICES The contractor shall provide all management, tools, supplies, equipment, parts and labor necessary to maintain, repair, and inspect the real property vertical transportation equipment (VTE) at Aviano AB, Italy in a manner that will ensure continuous and safe operation (full maintenance and repair with the exception of the exclusions listed in paragraph 2 below). The VTE and their locations will be listed in Appendix A. NOTE: The term “VTE” in this Performance Work Statement (PWS) includes all equipment listed in Appendix A: VTE Equipment List/Automatic Phone Dialer List. 1.1. This full maintenance contract signifies a VTE service provider (contractor) takes total service responsibility for the equipment identified in the contract. Except those services covered in paragraph 2 below, the monthly fixed price includes all inspections, regular and scheduled maintenance, repairs, replacements, routine and emergency service calls, and VTE log book management. The contractor shall assume full responsibility in determining the amount of service visits and types of service required to keep the VTE operating safely and within the performance objectives of paragraph 6, Service Summary. Refer to UNI-EN 13015 2008, Maintenance for lifts and escalators, Appendices A.1 & A.2 for a typical maintenance checklist. The government has provided sample checklists in Appendix C. The contractor can use this checklist or a locally developed checklist to meet the requirements. Contractor must provide checklist 15 calendar days after award of the contract. The checklist must be approved for use by the government. 1.2. Work conducted on VTE will be in accordance with (IAW) Article 15 of DPR № 162/30 April, 1999 and subsequent modifications, UNI-EN 13015 2008, National Fire Protection Association Standards (NFPA) to include: NFPA’s 1, 13, 70, 72, 80, & 101, ASME 17.3-2015, Safety Code for Existing Elevators and Escalators (applicable to equipment), CSA B44 Handbook Safety Code For Elevators, Fire Protection Engineering for Facilities, Occupational Safety and Health Administration (OSHA) Standards and the recommendations of the original equipment manufacturer (OEM). Personnel assigned to work on VTE’s shall be qualified for the entire duration of the contract, and shall be licensed in accordance with art. 15 of the DPR No. 162/30, April 1999 and all subsequent modifications. 2. EXTRAORDINARY MAINTENANCE Extraordinary maintenance may be requested for existing VTE’s but is not included under the full maintenance service agreement. This service may result in a contract modification if the requested repairs cannot be covered using the current Contract Line Item structure. Any/all work performed as extraordinary maintenance shall be in compliance will all current regulations to include safety requirements. The following are not covered in the full semi-annual and monthly maintenance service arrangement and are considered extraordinary maintenance: 2.1. Alterations (a.k.a., modernizations) (See Paragraph 3.2) 2.2. Acts by parties other than the contractor of vandalism, abuse, negligence, damage resulting from rescue and recovery operations, acts of God (including damage resulting from emergency power generator power spikes and low quality). 2.3. Cosmetic, construction, ancillary components of the VTE system including the finishing, repairing or replacement of the cab enclosure, ceiling frames, hoist way door panels, door frames, sills, car flooring, floor covering, main line power switches, main power breaker(s), hydraulic elevator jack outer housing, buried piping, smoke and fire sensors, fire service reports, main communication feeders to controller, security systems, batteries for emergency lighting and lowering that are not solely dedicated to the VTE, air conditioners, and heaters. 2.4. Refinishing of the interior of cars and the exterior of the hoist way doors and frames is not included in the basic full maintenance service. 2.5. Repairs that identifies the replacement of parts not listed in Appendix E “Spare Parts List." 2.6. In the event that the contractor encounters an item of work included in paragraph 2.1 through 2.5, the contractor will report the situation to the Mission Owner (MO). The report will include the work location, a detailed scope of the required work, justification for contractor determination that the work was not included in the contract, and an itemized cost estimate (including time to repair, all required parts and a breakdown of labor hours). NOTE: Any part, component or assembly unavailable from the manufacturer due to obsolescence, remains the contractor’s responsibility to obtain an engineered equivalent product from a commercial source. 3. DEFINITIONS 3.1. Maintenance, Repair and Replacement. Maintenance, repair and replacement are for existing VTE’s and included in the contract scope of services. All maintenance, repair and replacement of damaged, broken, or worn parts shall be done in a manner that ensures that the equipment may be operated safely. Maintenance, repair and replacement are actions to restore equipment to a state in which it may safely perform its required operations as installed IAW the manufacturer’s recommendations. 3.2 Alteration. The typical alteration ensures the safe operation of the equipment. In the case of VTE’S, when an alteration is made, all affected safety requirements must be complied with. All work as part of an alteration shall comply with all requirements IAW the references listed in paragraph 1.2. 4. MAINTENANCE AND INSPECTION SERVICES 4.1. The contractor and the MO shall perform an assessment to determine the functional condition of all VTE listed in Appendix A within thirty (30) calendar days of contract award. During the functional assessment, it is possible that one or both parties may discover systems that are not functioning properly or in a serviceable condition. The government will evaluate the functional issue for validity and authorize the contractor to accomplish the repair. The MO will give instructions for situations where a unit requires a level of repair constituting alteration as described by paragraph 3. The contractor and the MO shall certify their agreement as to the functionality of the equipment, and review all existing Vertical Transport Equipment documentation for accuracy. All repair work shall be IAW standard commercial practices using only new parts of equal quality specified by the VTE manufacturer in effecting repairs (substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency). 4.2 The contractor shall develop and submit to the Government an annual written Maintenance Control Program (MCP) for each VTE within thirty (30) calendar days after contract award to cover the contract base year and any option periods. MCP will also be updated when dictated by regulations. The MCP shall, at a minimum, include required inspections, (including safety inspections) timelines for inspections, and maintenance to be performed. The contractor shall perform inspections and maintenance of all VTE in accordance with the MCP. The MCP shall ensure compliance with all minimum Norm/regulation requirements. The government has provided a sample MCP in Appendix D. 4.3. The contractor shall perform maintenance IAW this PWS and MCP to ensure reliable and continuous VTE safe operation. The maintenance work shall be in accordance with commercial practices and manufacturer’s specifications, and are intended to maintain the VTE in safe and reliable operating condition. The contractor shall maintain a logbook for each VTE in the respective machine room or within close proximity of equipment if there is no machine room. The contractor shall log in a chronological order all preventive maintenance, inspections, and services, all required tests, and repairs performed on the respective system. Each logbook entry shall be dated and signed by the mechanic who performed the work. All hydraulic systems shall have a chart showing the amount of oil loss and the amount of oil added eac… Show All