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01-HS1-9210 Test Set ACT Trim SOW.pdf

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Contract Opportunity
Date Originally Posted
May 4, 2022, 9:37 a.m.
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STATEMENT OF WORK (SOW)

CONTRACTOR REQUIREMENTS

Teardown, Test and Evaluation (TT&E)

1. The United States Coast Guard (USCG), Aviation Logistics Center (ALC) will furnish the items

and quantities specified in the following table for TT&E:

Quantity
1 each

National Stock
Number (NSN)
4920-01-HS1-9210

Part Number (PN)
418-65037-004

Description

Actuator and
Trim/Feel Test Set

Serial Numbers (SN)
1010

2. If, after visual and functional inspections, an item is found to meet manufacturer's minimum

performance specifications and is considered to be ready for issue (RFI) or is considered to be
beyond economical repair (BER), the Contractor will be allowed the firm fixed price for TT&E
only. The Contractor shall prepare a failure data report in accordance with (IAW) Section 16 in
these instances. This report shall be included with the returned item. The parts shall be marked
"RFI” or “BER” and returned to the ALC as is.

3. If an item can be repaired, the Contractor shall submit a quotation for the repair to the

Contracting Officer. The quotation shall be valid for thirty (30) days and shall include the
following:

 Description of each discrepancy found.
 Number of labor hours per discipline required to complete each discrepancy.
 Cost of part(s).
 Total dollar amount for each discrepancy.
 Total dollar amount for complete list of discrepancies.
 Estimated repair turnaround time (TAT).
 Purchase order and applicable line item.

4. The Contractor must receive a written modification signed by the Contracting Officer that
authorizes the repair(s) prior to the commencement of work. Once the repair quotations are
received, the Contracting Officer will respond via a written modification within thirty (30) days
as to whether the quotes are approved or declined. If approved, the Contractor will be given the
quoted TAT (calculated from the date the modification is issued) to complete the repairs and
return the items to the USCG. If a quote is declined, the Contractor will be authorized the firm-
fixed TT&E price established in the order. In addition, the Contracting Officer will provide
instructions regarding whether the item should be returned as-is or scrapped at the Contractor’s
facility.

5. The USCG shall not be liable for any amount expended by the Contractor in excess of the

applicable firm fixed price reflected in the schedule unless prior written authorization has been
given by the Contracting Officer.

STATEMENT OF WORK (SOW)

Repair

6. Non-RFI items shall be repaired and returned to RFI condition in accordance with (IAW) the
Original Equipment Manufacturer (OEM) minimum functional performance specifications.
Items shall be repaired for the specific fault noted on the DD1577-2 Form – Unserviceable
(Reparable) Tag-Materiel or CG-1577-B Form – PQDR, Product Quality Deficiency Report Tag,
which will be attached to each non-RFI item. The Contractor shall perform an inspection and
correct all deficiencies found. This shall include the replacement of missing or broken parts and
the removal of any foreign matter or corrosion.

7. During inspection and functional test, the presence of corrosion in an item shall constitute reason
for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall
be made to the extent necessary to remove corrosion or replace the affected part(s). Corroded
parts shall be replaced unless the removal of corrosion from a part will NOT impair the
efficiency or safe operation of the part. Corrosion removal and treatment of affected areas will be
accomplished IAW OEM specifications and Federal Aviation Administration (FAA) Advisory
Circular (AC) 43-4A, Corrosion Control for Aircraft, dated 7/25/1991.

8. Work under this purchase order shall be performed at the Contractor’s facility. The Contractor
shall provide all necessary parts, materials, labor, tooling, test equipment and facilities to
evaluate and repair the items listed in this purchase order at the firm-fixed prices listed in the
schedule (or modification). The Contractor shall perform all repairs IAW applicable OEM’s
Component Maintenance Manuals (CMMs), other repair specifications in lieu of an applicable
CMM, and/or applicable test/acceptance criteria. Any deviations must be approved by the
USCG.

9. The Contractor must have access to required CMMs, repair specifications, test/acceptance

criteria and/or any other required data to ensure that all items are tested and repaired IAW the
OEM’s current specifications and procedures. Original design or functional capabilities of the
end item and parts thereof shall not be changed unless authorized or directed by the requirements
of this SOW.

10. The Contractor must have access to all applicable documents and obtain current editions of all
applicable documents. The USCG does not own nor can it provide the technical documents
specified herein. The closing date for receipt of offers, order award, and/or delivery date will not
be delayed pending receipt of these documents for any Contractor.

11. Parts of an item found to be in a serviceable condition as a result of functional testing shall be
reused. Missing parts and parts found to be defective or that require replacement by OEM
instructions shall be replaced with parts meeting the OEM’s specifications and drawings or as
otherwise authorized in writing by the Contracting Officer. Replacement parts shall be new and
accompanied by traceability to the OEM. The cost for parts that are replaced systematically
during repair shall be included in the price listed in the schedule for these operations.

STATEMENT OF WORK (SOW)

12. Prices do not include items that have been cannibalized or severely damaged due to mishandling.
Additionally, USCG aircraft are used primarily around salt water at low altitude for search and
rescue missions. Therefore, corrosion is to be anticipated and is considered "normal" for the
aircraft. Corrosion does not constitute unusual damage.

13. Items received which indicate obvious misuse, cannibalization or severe damage due to

mishandling or crash damage may dictate an exclusion from the prices specified in the order
schedule. Such items shall be inspected, repair costs determined, and an over and above
quotation shall be submitted to the Contracting Officer for approval prior to commencement of
work. Once notified of a possible exclusion, The Contracting Officer will respond via a written
modification within thirty (30) days as to the validity of the exclusion. The Contracting Officer
may approve the quote, decline the quote and have the item returned as-is, or consider the item to
be BER.

14. The USCG typically considers an item BER when the cost to repair exceeds 60 percent of the
price of a new unit; however, the USCG is not bound by that number and will make all final
BER determinations. The USCG will provide disposition instructions (either to scrap the item at
the Contractor’s facility or to return the item to ALC) for all items that are considered BER. The
Contractor shall not dispose of an item until they have been notified by a written modification to
the order. When returning the item to ALC, the items shall be clearly marked as “BER” with the
supporting evidence.

15. The USCG shall not be liable for any amount expended by the Contractor in excess of the

applicable firm fixed price reflected in the schedule unless prior written authorization has been
given by the Contracting Officer.

16. The Contractor shall submit a failure report for each repaired item. This report shall include

NSN, Part Number, Serial Number, nomenclature, date of repair, purchase order number, line
item number, description of repaired failure, the USCG’s reported failure, a listing of parts
repaired, and a listing of parts replaced. The Contractor’s in-house work order may be used to
satisfy this requirement if it includes the information requested above. This report shall be
attached to the packing slip when returning the RFI item.

17. The Contractor is required to be certified and maintain a quality system that complies with the
requirements of ISO 9001-2000 Quality Management Systems – Requirements, AS9100, or
equivalent. The Contractor is responsible for performing or assuring all inspections, tests and
calibrations necessary to substantiate that the goods or services furnished conform to the
USCG’s requirements. The Contractor shall take prompt action to correct conditions that have or
could result in goods or services that do not conform to contractual requirements. Records of
conformance shall be maintained on file at the Contractor’s facility and made available or
provided for review by the USCG upon request. The USCG reserves the right to conduct
surveillance at Contractor’s facility to verify the existence, adequacy and effectiveness of the
quality system. Upon request of the USCG, the Contractor(s) shall forward a copy of their
current certification and Quality Assurance Manual for review.

STATEMENT OF WORK (SOW)

18. ALC considers items RFI upon acceptance. Items determined to be non-RFI upon installation or
operation may be returned to the Contractor for correction at Contractor’s expense. Deficiencies
will be described in a Product Quality Deficiency Report (PQDR) and sent to the Contractor
prior to the return of any item.

19. All parts must be thoroughly cleaned IAW applicable CMMs or FAA AC 43-205, Guidance for
Selecting Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and
Aviation Products (dated 9/25/98), to ensure all parts are as free as practicable of all hazardous
dust to include hexavalent chromium, cadmium, lead, et cetera prior to being returned to ALC.
ALC may take random samples of parts to ensure they are free as pra