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00 - RFI - PWS PA-TAC V - DRAFT.pdf

OVERVIEW

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Contract Opportunity
Date Originally Posted
Sept. 30, 2022, 11:52 a.m.
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PERFORMANCE WORK STATEMENT
ADVISORY and ASSISTANCE SERVICES CONTRACT
PUBLIC ASSISTANCE-TECHNICAL ASSISTANCE CONTRACT (PA-TAC) V

Part 1
General Information

1.1 General Information

FEMA is seeking the procurement of Advisory and Assistance Services (A&AS) Contracts for professional
and non-professional services as a follow-on to the Public Assistance – Technical Assistance Contract
(PA-TAC) IV, which is scheduled to expire on January 26, 2024. The Government will establish three
geographic zones, and seeks to award on a competitive basis one Indefinite Delivery/Indefinite Quantity
(IDIQ) contract for each respective zone. The goal of this contract is to acquire qualified contractor
personnel with the technical skills necessary to supplement FEMA’s Public Assistance (PA) activities in
major disasters and emergencies.

The geographic zones are as follows:

Zone

Zone 1

Zone 2

Zone 3

FEMA Regions 1, 3, and 4

FEMA Regions 5, 6, and 8

FEMA Regions 2, 7, 9, and 10

FEMA Regions

PERFORMANCE WORK STATEMENT
ADVISORY and ASSISTANCE SERVICES CONTRACT
PUBLIC ASSISTANCE-TECHNICAL ASSISTANCE CONTRACT (PA-TAC) V

1.2 Background Information

FEMA’s mission is helping people before, during, and after disasters. FEMA’s goal is to ensure that as a
nation we work together to build, sustain and improve our capability to prepare for, protect against,
respond to, recover from and mitigate all hazards. Within FEMA, the Office of Response and Recovery
(ORR) provides guidance, leadership and oversight to build, sustain, and improve the coordination and
delivery of support to citizens and State, local, Tribal and Territorial governments to save lives, reduce
suffering, protect property and recover from all hazards. As part of ORR, the Recovery Directorate
provides assistance to communities overwhelmed by acts of terrorism, natural disasters, or other
emergencies.

The Recovery Directorate’s Public Assistance (PA) Division has the specific mission of providing
assistance to applicants (i.e., State, Tribal and local governments) and certain types of Private Nonprofit
(PNP) organizations so that communities can quickly respond to and recover from major disasters or
emergencies declared by the President. In support of PA’s mission, the contractor shall provide qualified
personnel to support FEMA PA services.

1.3 Description

The contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials,
supervision, and other items as necessary to perform the services as defined in this Performance Work
Statement (PWS). The contractor shall perform to the standards in this contract. All deliverables must
comply with the standards listed in the documents and resources listed in Table 1 – PA Documents &
Resources.

In support of PA’s mission, the contractor shall provide qualified technical personnel to assist FEMA
with public assistance projects and other related professional services under the Public Assistance
Program.

The primary contractor support services required is anticipated to be:

• Site Inspection (SI) support*

• Field Technical support

• Program Delivery Manager (PDMG) support*

• Technical support in the development/updating of equipment rates

• Technical support for the PA Community Disaster Loan (CDL) Program

• PA Appeals, Audits and Arbitration support

• PA Program Analysis and Support

PERFORMANCE WORK STATEMENT
ADVISORY and ASSISTANCE SERVICES CONTRACT
PUBLIC ASSISTANCE-TECHNICAL ASSISTANCE CONTRACT (PA-TAC) V

• Cost Estimating Format (CEF) support

• Additional technical support service areas as identified at the Task Order level to include, but
not limited to, Program Design, Training, 404 Mitigation, and Environmental and Historic
Preservation (EHP).

The associated position assists for each area of support may be found in Attachment 1 – Position
Qualifications.

1.4 Performance Objectives

FEMA’s overarching objective is to acquire three (3) IDIQ contracts that can successfully and
expeditiously supplement PA activities following Presidentially declared disasters. The Government seeks
vendors who are adaptive, flexible, and can provide innovative solutions to ensure long-term contract
success in response to emergent conditions. The Contractor shall provide qualified personnel with the
requisite qualifications necessary to fulfil the requirements of this contract. Requisite qualifications
(Attachment 1 – Position Qualifications) include the demonstrated experience and skills necessary for the
contractor personnel to perform all PA-related tasks, including competences in ancillary writing and
technology-related skills (e.g., grammar and spelling skills, FEMA Grants Manager training, inspection
photography, etc.).The PWS requires the Contractor to perform at a level necessary to successfully
achieve the following performance objectives:

1.4.1 Start-up Tasks – The contractor shall as part of their Start-up Tasks:

a. Identify Key Personnel (Program Manager and Deputy Program Manager);

b. Roster the minimum number of qualified, skilled Labor Categories identified in the PWS;

c. Submit Personnel Security documentation for vetting of rostered personnel to establish

d. Submit other documentation as outlined in the PWS, e.g., QASP, Training Plans, and other

Entrance on Duty (EOD);

base contract reports; and

e. Execute plans, i.e., execute training plan based on proposed curriculum.

1.4.2 Quality Standards – The Contractor shall ensure all personnel are licensed, qualified and

trained to provide support under the PA program. The contractor shall provide the skilled
personnel, supervision, and quality control oversight necessary to ensure compliance. The
Contractor shall provide a management structure that ensures the highest quality standards are
achieved in conformance with this PWS, including the guidance identified in Table 1 – PA
Documents & Resources, to include all subsequent iterations:

PERFORMANCE WORK STATEMENT
ADVISORY and ASSISTANCE SERVICES CONTRACT
PUBLIC ASSISTANCE-TECHNICAL ASSISTANCE CONTRACT (PA-TAC) V

Table 1 – PA Documents & Resources

Public Assistance Program and Policy Guide (PAPPG), version 4

Site Inspection Job Aid, version 2.0

PA Site Inspector Position Assist, version 2.1

Site Inspector Crew Leader Position Assist

PDMG Position Assist

EHP Advisor Position Assist, version 1.0

406 Hazard Mitigation Specialist, version 1.0
PA’s Grants Portal – Grants Manager YouTube Channel (FEMA PA Grants Portal -
Grants Manager Channel - YouTube)
Other official PA-related resources and job assists as specified by the Program Office

1.4.3 Equity and the Use of Local Firms – The contractor shall, to the maximum extent possible,

create opportunities for the utilization of small, disadvantaged businesses, including the utilizing
of businesses from underserved communities.

The Contractor shall also, to the maximum extent possible, utilize local firms. The contractor
will prepare a tracker that shows the labor mix on the task order level. It will illustrate, at a
minimum, the labor category, number of personnel, monetary value, and local versus non-local
firms and any other labor and/or staffing related trend as identified by the CO. In addition, upon
request, the Contractor will provide an addendum to their personnel report that shows how it
intends to maximize to the highest extent practicable the use of local firms to supplement its
labor pool in support of this contract. The Contractor will be required to meet goals as set by
the CO regarding local versus non-local firms.

1.5 Period of Performance

The PA-TAC base contract will have a ten (10) month base period of performance, with four 1-year option
periods. However, each individual task order requirement will determine the period of performance.

The Period of Performance for the base contract reads as follows:

• Base Year:

1 Dec 2023 to 30 Sep 2024

• Option Year I: 1 Oct 2024 to 30 Sep 2025

• Option Year II: 1 Oct 2025 to 30 Sep 2026

• Option Year III: 1 Oct 2026 to 30 Sep 2027

• Option Year IV: 1 Oct 2027 to 30 Sep 2028
PERFORMANCE WORK STATEMENT
ADVISORY and ASSISTANCE SERVICES CONTRACT
PUBLIC ASSISTANCE-TECHNICAL ASSISTANCE CONTRACT (PA-TAC) V

Government may extend the terms of the contract, in accordance with FAR 52.217-8 if required. This will
be accomplished by written notice to the contractor of its intent to extend.

1.6 General Information

The Contractor shall mobilize staff to support multiple, simultaneous PA task order disasters within a
given year. Personnel are anticipated to support virtually or in person.

1.6.1 Non-Personal Services – The Government will neither continuously supervise contractor

employees nor directly control the method by which the contractor performs the required tasks.
Under no circumstances will the Government maintain continuous, direct supervision of contractor
employees. It shall be the responsibility of the contractor to manage its employees and to guard
against any actions that may cause the appearance of a personal services contract, including
performing inherently governmental functions as outlined in FAR Subpart 7.5.

Contractor personnel assigned to task order shall take direction only from designated direct lead
or supervisor, who shall be a contractor personnel. Contractor lead(s) or designated supervisor(s)
shall take instruction only from appointed Contracting Officer Representative (COR) or Technical
Monitor (TM). At no point shall the contractor take or give direction from or to another contractor
assisting in PA recovery efforts without authorization or validation from a FEMA COR or TM.

1.6.2 Deliverables Under the Base Contract

a. Management Plan – The contractor shall submit a management plan that identifies the
ma