VISN 21 MACC Remove and replace E Wing Flooring   2

Type: Solicitation • ID: 36C26123R0010


SCOPE OF WORK (SOW): The Contractor shall provide complete construction services for Project No: 459-23-003, at the East Wing Rooms 3A-100 & 3A-101 at the VA Pacific Islands Health Care System (VAPIHCS), East Wing, 459 Patterson Road, Honolulu, HI 96819. In accordance with the Construction Statement of Work. Construction Statement of Work Work to be performed at the E-Wing, Rooms 3A-100 & 3A-101, 459 Patterson Road, Honolulu, HI 96819. The Contractor shall provide all labor, materials, equipment, and supervision necessary for the following: All materials, labor, equipment, and travel requirements listed shall be provided by the Contractor. Work includes but is not limited to flooring removal, floor leveling, base material, and flooring installation. All work must be performed by an individual properly trained to install material as required per the product material manufacturer s recommendations. In addition to manufacturer warranties, the Contractor shall provide a 1-year warranty from date of final acceptance for installation and all work. Contractor shall deliver flooring and adhesives in original wrappings and packages clearly labeled with the manufacturer s name or brand, type and color, production run number and date of manufacture. Materials from containers which have been distorted, damaged, opened or are beyond manufacturer s shelf life prior to installation will be rejected. Storage of materials in areas designated by the contracting officer representative (COR) may be permitted at the contractor s risk. The storage and the security of materials must be provided by the contractor. Material and adhesives shall be stored at room temperature for a minimum of 48 hours before starting the installation. The Contractor shall use adhesives, and underlayment recommended by the floor material manufacturer. Adhesives shall comply with applicable regulations regarding toxic and hazardous materials Green Seal (GS-36) for commercial adhesive. Low-VOC adhesives and materials shall be used during the installation process. Adhesives shall be applied uniformly with no bare spots. The Contractor shall adhere to the approved Infection Control Construction permit requirements. This will be a Type C , Group 1: Low Risk, Class II project. Edge strips shall be located under center line of doors. The Contractor shall remove any existing carpet, tile, vinyl flooring and base trim prior to installation of floor covering. Provide a dumpster or means of existing material disposal. The dumpster location shall be coordinated by the Contractor and COR or engineering technician on a case by case basis. Floor Preparation The Contractor shall remove and dispose of 1,700 square feet of existing carpet down to the sub-flooring. The Contractor is responsible to move any furniture and equipment necessary to complete the project. The Contractor shall inspect the sub-flooring before installation of any floor covering takes place. Correct any deficiencies in the floor that will prevent proper lying of floor covering. Any detected deficiencies shall be reported to the COR immediately prior to any work being accomplished. The Contractor shall correct any conditions which will impair proper installation. The contractor shall fill cracks, joints, and other irregularities in concrete sub-floor with leveling compound: Contractor shall not use adhesive for filling or leveling purposes Contractor shall not use leveling compound to correct imperfections which can be corrected by spot grinding Contractor shall trowel to smooth surface free of trowel marks, pits, dents, protrusions, cracks or joints. All proposed flooring areas shall be prepared for flooring installation as required by each product s specified installation requirements. The floor shall be clean of oil, paint, dust, and deleterious substances. Leave the floor dry and cured free of residue from existing curing or cleaning agents. Concrete subfloor shall be primed should the concrete slab condition inhibit bonding, or if priming is recommended by the tile or adhesive manufacturers. Contractor shall comply with flooring manufacturer s written instructions for substrate temperature, ambient temperature, moisture, ventilation, and other conditions affecting flooring application. Contractor shall ensure all walls are free of any residual glue or adhesive and prepared for primer and paint. Existing adhesive residue shall be removed so that 100% of the overall area of the original substrate is exposed. Flooring shall not inhibit the access to floor drains, cleanouts, or any other access points in the floor. Floor Installation Contractor shall install 1,700 square feet of luxury vinyl tile (LVT) in addition to the associated thresholds, transitions, and baseboards necessary for a finished flooring product. Furnish and install LVT, Metroflor Deja New San Marcos Oak 9 x60 GLUEDN or equivalent as approved by the Contracting Officer (CO). Furnish and install Flexco 6 cove base rubber wallflowers or equivalent as approved by the Contracting Officer (CO). Installation shall be in accordance with manufacturer s instructions for application and installation unless specified otherwise. Exposed adhesive is not acceptable. Project phasing shall be determined by mutual agreement between the COR and Contractor. Prior to acceptance, the Contractor shall replace any damaged luxury vinyl tiles. Contractor will maintain walkways where required and remove debris each night, keeping dust to a minimum. Contractor shall be experienced in applying specified floor coverings that are similar in material, design, and extent to those indicated for this project. The contractor is responsible for ensuring the quality of all work performed, subject to terms of warranty of construction FAR clause 52.246-21. Contractor shall put back any furniture & equipment that was moved to complete the flooring installation. Material for Stock Contractor shall return to the government any material stock left over after job completion to the government for storage as owners stock/government property. This includes flooring, base, and adhesives. All excess material shall be clearly labeled. All excess products shall be delivered to a designated VA storage location. The delivery location shall be coordinated directly between COR/engineering technician once contract has been awarded. General Requirements Provide a Site-Specific Safety Plan (SSSP) that includes Activity Hazard Analyses (AHAs) for the work performed, Safety Data Sheets (SDS) for materials used, as well as worker and competent person OSHA 10, 30 hour, and first aid certificates. Maintain a work area free and clear of debris. Contractor shall acquire a dumpster to dispose of debris if applicable. Contractor shall not dispose of any debris on government owned property. Perform work from 7:30 AM to 4:00 PM Monday through Friday. Work is not permitted on weekends or holidays. A minimum of three days will be required for coordination. Priority Order of Room Completion: 3-A101 HR, then 3A-100 PIV Office. Any work started before the week of 11/14/22, the room must be 100% completed prior to 11/14. Otherwise do not start the room if you will be unable to complete it by 11/14/22. Work can re-commence on 11/18/22. Room 3A-100 PIV Office can be closed down for either three consecutive half days or two full days to allow Contractor to work without interruption. All other rooms can be worked on during normal business hours. Contractor shall take all necessary precautions to minimize disruption to building employees and veterans. Contractor shall conduct TB risk assessment and provide documentation that employee(s) have been cleared to work at VAPIHCS facility. This will be of no cost to the Federal Government. Documentation should be sent directly to VAPIHCS Construction Safety Officer. The Contractor shall coordinate with Contracting Officer Representative (COR). Work may commence during normal business hours. Normal business hours are 7:00 am to 4 pm weekdays Monday to Friday. Period of performance is 120 calendar days. NARA Records Management Language for Contracts (May 2017): RECORDS MANAGEMENT OBLIGATIONS A.  Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.  B.  Definitions Federal Record as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.  The term Federal record: 1. includes [Agency] records. 2. does not include personal materials. 3. applies to records created, received, or maintained by Contractors pursuant to their [Agency] contract. 4. may include deliverables and documentation associated with deliverables. C.  Requirements The following standard Items relate to records generated in executing this contract and should be included in a typical contract where records could possibly be created, maintained or dispositioned: 1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion. 2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation. 3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data. 4. [FACILITY] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [FACILITY] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of  any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [FACILITY]. The agency must report promptly to NARA in accordance with 36 CFR 1230. 5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [FACILITY] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4). 6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [FACILITY] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information. 7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [FACILITY] policy. 8. The Contractor shall not create or maintain any records containing any non-public [FACILITY] information that are not specifically tied to or authorized by the contract. 9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act. 10. The [FACILITY] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [FACILITY] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20. 11. Training.  All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. [Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] D.  Flowdown of requirements to Subcontractors 1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same. 2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.


Response Deadline
Jan. 4, 2023, 10:00 p.m. EST Due in 28 Days
Nov. 23, 2022, 3:22 p.m. EST
Set Aside
Place of Performance
Not Provided
Contract Specialist
Ricky A Grant   Profile










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Last Updated
Nov. 23, 2022
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April 13, 2023