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Xerox Multifunctional Devices Lease

ID: W912ER25R0030 • Type: Synopsis Solicitation • Match:  85%
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Description

[10:45 AM] Morrissette, Iria Vinichise (Sean) CIV USARMY CETAM (USA)

THIS IS A COMBINED SYNOPSIS/SOLICITATION: The purpose of this synopsis/solicitation is for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only the solicitation; proposals are being requested and a written solicitation will not be issued.

The United States Army Corps of Engineers (USACE), Middle East Division (MED) is seeking a Request for Proposal to provide Copier/Multi-Functional Flat Rate Lease and Support services to the U.S. Army Corps of Engineers, Middle East District, 201 Prince Frederick Drive, Winchester, VA 22602.

This announcement is to Small Businesses (in accordance with the NAICS code below), HUBZone Small Business, 8(a) Small Business, and Service Disabled Veteran Owned Small Business concerns that may be interested in performing a contract for the U.S. Army Corps of Engineers, Middle East District. The work to be performed is described below. The applicable North American Industry Classification System (NAICS) Code is 532420 office machinery and equipment rental and leasing and the related small business size standard is 500 employees.

Central Contractor Registration (CCR) and Annual Representations and Certifications, as required by FAR 4.1102, apply to this procurement. Prospective contractors must be registered prior to award. Lack of registration in the CCR database will make an offeror ineligible for award. Information on CCR registration can be obtained via the Internet at http://www.ccr.gov. Information on annual Representations and Certifications can be obtained via the Internet at http://orca.bpn.gov.

Interested parties should include the following information in their response: (a) Business name, address, cage code, size classification based on NAICS size standard, socioeconomic classification (i.e. HUBZone and/or 8(a), and a point of contact; (b) Bid Schedule/Pricing Quote; (c) Evidence of your experience performing work similar in type and scope to the work in this announcement within the last five years. The evidence should include: contract numbers, project titles, dollar amounts and points of contacts with telephone numbers. Please do not include more than three past projects; and (d) Include attachments cataloging the company's equipment assets, personnel resources and financial resources that demonstrate company responsibility and capability to perform required work.
All interested parties are encouraged to respond to this notice, by e-mail to melissa.hunt@usace.army.mil no later than 11 AM local EST 13 March, 2025.

Background
The United States Army Corps of Engineers (USACE), Middle East Division (MED) is issuing a Request for Proposal for Copier/Multi-Functional Flat Rate Lease and Support services. This contract aims to support the U.S. Army Corps of Engineers, Middle East District, located at 201 Prince Frederick Drive, Winchester, VA 22602. The solicitation is targeted towards Small Businesses, including HUBZone Small Business, 8(a) Small Business, and Service Disabled Veteran Owned Small Business concerns.

Work Details
The contractor will provide a lease/rental of Multi-Function Copiers along with maintenance, repair, training, and logistical support for a period of five base years with four optional twelve-month periods. Key tasks include:
1. Leasing Multi-Function Copiers to support printing, faxing, scanning to email, and copying operations.
2. Providing maintenance and repair services with a response time within four hours during normal business hours.
3. Ensuring repairs are completed within 24 hours; if not feasible, providing a comparable copier replacement.
4. Supplying all necessary consumable supplies (excluding paper and staples) at no additional cost.
5. Delivering supplies within 48 hours after an order is placed by end-users via a toll-free number.
6. Training operators on the use of the copiers and ensuring timely service maintenance with penalties for repeated failures in service.

Place of Performance
U.S. Army Corps of Engineers, Middle East District, 201 Prince Frederick Drive, Winchester VA 22602.

Overview

Response Deadline
March 13, 2025, 11:00 a.m. EDT Past Due
Posted
Feb. 27, 2025, 1:42 p.m. EST
Set Aside
Small Business (SBA)
Place of Performance
Winchester, VA 22601 United States
Source

Current SBA Size Standard
$40 Million
Pricing
Likely Fixed Price
Est. Level of Competition
Low
Est. Value Range
Experimental
$50,000 - $200,000 (AI estimate)
Signs of Shaping
87% of obligations for similar contracts within the Department of the Army were awarded full & open.
On 2/27/25 USACE Middle East District issued Synopsis Solicitation W912ER25R0030 for Xerox Multifunctional Devices Lease due 3/13/25. The opportunity was issued with a Small Business (SBA) set aside with NAICS 532420 (SBA Size Standard $40 Million) and PSC W075.
Primary Contact
Name
Melissa Hunt   Profile
Phone
(540) 665-3626

Secondary Contact

Name
Iria Morrissette   Profile
Phone
(540) 667-2887

Documents

Posted documents for Synopsis Solicitation W912ER25R0030

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Additional Details

Source Agency Hierarchy
DEPT OF DEFENSE > DEPT OF THE ARMY > USACE > OTHER DIVISION > W31R ENDIS MIDDLE EAST
FPDS Organization Code
2100-W912ER
Source Organization Code
100221320
Last Updated
March 29, 2025
Last Updated By
benjamin.c.williams@usace.army.mil
Archive Date
March 28, 2025