This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) subpart 12.6 and part 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation number 70Z03818QE0000038 is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Number 2005-100.
The applicable North American Industry Classification System (NAICS) code is 334511. The small business size standard is 1,250 employees. This is an unrestricted requirement. All responsible sources may submit a capability statement, proposal, or quotation which shall be considered by the agency.
It is anticipated that a firm-fixed price purchase order will be awarded on a brand name basis as a result of this solicitation for the following items:
SCHEDULE OF SUPPLIES
1. Item Name: Image Intensifier Tube (White Phosphor, P-45)
Part Number: 10160UW-SA-C00-1597
Quantity: 10 each
Optional Quantity*: up to an additional 10 each
Manufacturer Cage Code: 55311
Required Delivery Date: 60 days after receipt of order (ARO )
2. Item Name: Image Intensifier Tube (White Phosphor, P-45)
Part Number: 9400M18H-2
Quantity: 2 each
Optional Quantity*: up to an additional 10 each
Manufacturer Cage Code: 13567
Required Delivery Date: 60 days after receipt of order (ARO )
At the time of award, the USCG will place an order for the purchase of the items and quantities listed in the schedule of supplies. IAW with FAR clause 52.217-6, the USCG may require additional units up to the maximum quantity listed in the schedule at the same price specified in the original purchase order. The Contracting Officer may exercise this option by written notice to the Contractor through one year after date of award. Delivery terms for additional orders shall be the same as called for in the original purchase order unless the parties otherwise agree.
Only the brand name items requested in this solicitation will be considered for award. All items must have clear traceability to their respective Original Equipment Manufacturer (OEM). These OEMs are: L3 Technologies, Inc., doing business as (dba) Insight Technology Division (Cage Code 55311) for Line Item 1 and Harris Corporation, dba Exelis (Cage Code 13567) for Line Item 2. Traceability means a clear, complete, documented, and auditable paper trail which traces each step from an OEM or distributor to its current location. In compliance with FAR 5.102(a)(6), the justification for other than full and open competition is included with this solicitation as Attachment 1 - "Brand Name Justification and Approval".
The contractor shall furnish a Certificate of Conformance (COC) IAW FAR clause 52.246-15. The COC must be submitted in the format specified in the clause. Offerors must be able to provide the necessary certification including traceability to the manufacturer, manufacturer's COC and its own certificate of conformance. Prospective vendors who are not the OEM or an authorized distributor must provide traceability for the offered product back to the manufacturer or authorized distributor.
Consistent with FAR Provision 52.212-1(h), the Government reserves the right to make more than one award (multiple awards) for different line items, if, after considering the additional administrative cost to the Government of awarding and administering separate purchase orders, it is determined that the multiple awards will result in the best value to the Government. For purposes of evaluating the cost of making multiple awards, it is assumed that the administrative cost of awarding and administering a purchase order is $500.
NOTE: NO DRAWINGS, SPECIFICATIONS OR SCHEMATICS ARE AVAILABLE FROM THE USCG.
SEE ATTACHMENT 2 - "TERMS AND CONDITIONS" FOR APPLICABLE CLAUSES, INSTRUCTIONS, AND EVALUATION CRITERIA.
The closing date and time for receipt of offers is 30 August 2018 at 4:30 p.m. Eastern Time. Anticipated award date is on or about 30 August 2018. Email quotations are preferred and may be sent to Geneva.K.James@uscg.mil. Please indicate 70Z03818QE0000038 in the subject line.
NOTICE FOR FILING AGENCY PROTESTS
United States Coast Guard Ombudsman Program
It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).
Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.
Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).
Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester's concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program.
Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency's goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand delivery to the Contracting Officer.
Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.
The Ombudsman Hotline telephone number is 202.372.3695.
