White City, Oregon, Boiler Inspection Services Solicitation Base Year + Four Option Years

Background
The VA Southern Oregon Rehabilitation Center and Clinics (VA SORCC) is seeking to contract Boiler Plant Inspection Services. The goal of this contract is to ensure compliance with state inspection requirements for the facility's heating systems, which include three heating boilers and associated tanks. This solicitation includes a base year and four option years for continued service.

Work Details
The contractor will be responsible for providing labor, personnel, materials, and equipment necessary for inspections on the following:
1. Three heating boilers, each rated at 250HP (operating pressure <15 psi), gas and oil fired.
2. One deaerator/feed water tank (inspections required in Option Year 1 and 3).
- A certified inspector must be present during the non-destructive test (NDT) in Option Year 3 for validity.
3. One heat recovery tank (inspections required in Option Year 1 and 3).
4. One condensate tank (inspections required in Option Year 1 and 3).
5. One bottom blow tank (inspections required in Option Year 1 and 3).

Inspections must include a TYPE 'A' Internal and External inspection as well as a TYPE 'C' External inspection under steam pressure for each boiler. The contractor shall witness and sign a checklist of boiler safety devices per VA-SORCC testing procedures during the external operational inspection, providing a written report upon completion of each inspection to Facilities Management Service. Inspections can be scheduled at the discretion of the Boiler Plant Lead.

Period of Performance
Base Year: November 1, 2026 to October 31, 2027; Option Year 1: November 1, 2027 to October 31, 2028; Option Year 2: November 1, 2028 to October 31, 2029; Option Year 3: November 1, 2029 to October 31, 2030; Option Year 4: November 1, 2030 to October 31, 2031.

Place of Performance
VA SORCC, 8495 Crater Lake Hwy, White City, OR 97503.

Bidder Requirements
This opportunity is set aside for Service Disabled Veteran Owned Small Businesses (SDVOSB). Contractors must submit SDVOSB certification with their quote to be considered for award. Bidders are required to demonstrate that their employees possess all necessary professional certifications and licenses relevant to the tasks outlined in the solicitation.

Incumbent Analysis (see Incumbents section for more detail)
This opportunity appears to have a confirmed incumbent based on prior VA contract award 36C26022P0012 to Caldaia Controls (award value $141,446; 10/01/21–09/30/26) for “BOILER INSPECTIONS.” The current solicitation’s required annual Type A internal/external inspections and Type C external under steam pressure for three gas/oil-fired boilers, along with written reports and safety device checklist witnessing, aligns closely with the prior boiler inspection scope and suggests continuity of the same inspection program. Additionally, Caldaia Controls also held a closely related award 36C26021P1120 ($71,017; 09/17/21–08/31/26) for “BOILER SAFETY DEVICE TESTING,” which is consistent with the current requirement to witness/sign safety device testing during operational inspections.