Water softeners maintenance & salt delivery   2

Background
The U.S. Embassy in Brussels is seeking to award a firm fixed price Indefinite Delivery Indefinite Quantity (IDIQ) contract for water softeners maintenance and salt delivery services. This contract aims to ensure the proper functioning of water softeners at U.S. Government-owned or managed properties, including offices and residences in the Brussels Metropolitan area.

Work Details
The contractor will provide comprehensive annual maintenance for approximately 149 water softeners, which may vary during the contract period. Maintenance tasks include:

- Analysis of water quality before and after treatment;
- Inspection and cleaning of valves;
- Inspection of timers and hydraulic control systems;
- Cleaning of salt containers;
- Addition of required salt; and
- Final inspection of functionality.

The contractor may replace minor defective parts up to €125 without prior approval. Additional services may include standalone salt delivery or maintenance without salt delivery. A detailed annual maintenance schedule must be provided within 45-60 days post-award, and service reports must be submitted after each visit detailing technician arrival/departure times, service descriptions, water quality analysis results, parts used, and amount of salt added.

Period of Performance
The contract will be for a one-year period from the date of award with two additional one-year options available.

Place of Performance
Services will be performed at various locations owned or managed by the U.S. Government in the Brussels Metropolitan area.

Bidder Requirements
Offerors must be registered in the database prior to submitting their proposal. The submission must include all required documents as outlined in Section 3 of the solicitation.

Incumbent Analysis (see Incumbents section for more detail)
The prior award 19BE2023D0003 (idv) shows an ongoing contract for maintenance of water softeners awarded to Miscellaneous Foreign Awardees with a value of $22,411 and a period of performance from 03/01/23 to 07/31/26. The current RFQ’s scope—annual maintenance of approximately 149 water softeners, including inspection/cleaning of valves and timers/hydraulic controls, salt container cleaning, and adding required salt—appears to be a continuation or expansion of the same water softener maintenance function at U.S. Government locations in the Brussels area.