Venue for Freedom 250 Sabah Reception

Background
The Embassy of the United States of America is seeking to procure a venue for the Freedom 250 celebratory event in Kota Kinabalu, Sabah, Malaysia, scheduled for September 2, 2026. This event marks the 250th Anniversary of the signing of the Declaration of Independence and aims to promote shared values between the American and Malaysian people.

Work Details
The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and non-personal services necessary to perform venue support. Specific requirements include:

(a) a main hall ballroom and surrounding indoor area that can accommodate 400 guests;
(b) a VIP room for 20 persons;
(c) dressing rooms for up to 20 performers;
(d) catered buffet style service and bar service for approximately 40 staff and performers;
(e) audio-visual needs as detailed in paragraph 4.2;
(f) design and decorations at all event spaces according to a theme determined by the Embassy Project Manager.

The venue must also adhere to strict security requirements set by the U.S. Embassy and Malaysian security services.

Period of Performance
The period of performance is from September 1 through September 2, 2026, with the actual event occurring on September 2nd in the afternoon and evening.

Place of Performance
The work will be performed at a venue within the city of Kota Kinabalu, Sabah, Malaysia. The specific venue address will be determined upon contract award.

Bidder Requirements
Contractors must have valid and active registration at the time of proposal submission for contracts valued above USD40,000. Additionally, contractors must demonstrate capability to meet strict security requirements as determined by U.S. Embassy Regional Security Office.

Incumbent Analysis (see Incumbents section for more detail)
This opportunity appears to have a closely related prior contract for the same event, “VENUE FOR FREEDOM 250 RECEPTION,” under contract 19MY3026P0328 awarded to Asas Klasik Sdn Bhd for $62,355 (04/29/26–07/30/26). The scope described for the current requirement—securing an appropriate venue in Kota Kinabalu/Sabah with capacity for guests, VIP and performer spaces, catering/bar service, and event design/decorations—matches the type of venue support typically required for Freedom 250 reception activities, suggesting continuity from the earlier Freedom 250 reception procurement.