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Vaccine Refrigerators

ID: 36C24125Q0416 • Type: Sources Sought

Description

SOURCES SOUGHT: The Department of Veterans Affairs, VA Medical Center (NCO 01), 421 N Main Street, Leeds, MA 01053; has a requirement for a Firm Fixed Price (FFP) Purchase Order for procurement, delivery, and unpacking of Vaccine Refrigerators.

The VA seeks to purchase eight (8) Vaccine Refrigerators name brand or equal to Model BFRV36; and three (3) Vaccine Refrigerators name brand or equal to Model Number BFRV84. No installation required, only procurement, delivery, and unpackaging of units at the VAMC Leeds, MA 01053. Refer to attached Sources Sought Notice for full details and SOW.

If your company is interested in this requirement, please submit a brief written Capability Statement 2-5 pages (for response instructions, please see attached, full version of the Sources Sought Notice - which includes the SOW).

Background
The Department of Veterans Affairs, VA Medical Center (NCO 01) located at 421 N Main Street, Leeds, MA 01053, has a requirement for the procurement, delivery, and unpacking of Vaccine Refrigerators. The goal of this contract is to ensure the availability of proper storage for vaccines in compliance with CDC guidelines.

Work Details
The VA seeks to purchase a total of eleven (11) Vaccine Refrigerators: eight (8) units that are name brand or equal to Model BFRV36 and three (3) units that are name brand or equal to Model Number BFRV84. The salient specifications include:

- **Storage Capacity**: BFRV36 units store up to 1,300+ vaccine doses; BFRV84 units store up to 3,600+ vaccine doses.
- **Extended Hold Time Without Power**: Maintains CDC-recommended temperature range (2°C to 8°C) for up to 6 days during power outages.
- **Phase-Change Material (PCM) Technology**: Regulates internal temperature and eliminates fluctuations caused by compressor cycling or door openings.
- **Compliance**: Meets CDC & VFC Program guidelines for vaccine storage with calibrated data loggers and min-max thermometers.
- **Low Maintenance**: Operates on a standard 115V outlet with low power consumption and requires no scheduled maintenance.
- **Quiet & Reliable Operation**: Designed for medical environments with solid construction to reduce cold air loss when opened.
- **Digital Monitoring Ready**: Compatible with remote monitoring systems and includes ports for data loggers.
- **Warranty & Support**: Includes a 2-year parts and service warranty and a 5-year compressor warranty.

Place of Performance
VA Medical Center (NCO 01), 421 N Main Street, Leeds, MA 01053
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Overview

Agency
VISN 1: New England Healthcare System (VISN-1) [VA - VHA]
Response Deadline
May 2, 2025, 2:30 p.m. EDT Past Due
Posted
April 23, 2025, 1:23 p.m. EDT
Set Aside
None
NAICS
622110 - General Medical and Surgical Hospitals
PSC
6515 - Medical And Surgical Instruments, Equipment, And Supplies
Place of Performance
Leeds, MA 01053 United States
Source
SAM
Current SBA Size Standard
$47 Million
Pricing
Fixed Price
Est. Level of Competition
Low
Odds of Award
41%
On 4/23/25 VISN 1: New England Healthcare System issued Sources Sought 36C24125Q0416 for Vaccine Refrigerators due 5/2/25. The opportunity was issued full & open with NAICS 622110 and PSC 6515.
Primary Contact
Name
Pearl Wray   Profile
Email
pearl.wray@va.gov
Phone
None

Documents

Posted documents for Sources Sought 36C24125Q0416

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > 241-NETWORK CONTRACT OFFICE 01 (36C241)
FPDS Organization Code
3600-00241
Source Organization Code
100176746
Last Updated
April 23, 2025
Last Updated By
pearl.wray@va.gov
Archive Date
Aug. 2, 2025