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VA Enterprise Learning Management Solution (ELMS)

ID: 36C10B24R0004 • Type: Synopsis Solicitation

Description

Posted: Nov. 26, 2024, 2:48 p.m. EST

November 26, 2024

Amendment 0013 - Solicitation Amendment, responses to additional questions received, and proposal submission extension.

November 25, 2024

Amendment 0012 - Proposal Submission Extension

November 19, 2024

Amendment 0011 - Solicitation Amendment, responses to additional questions received, and proposal submission extension.

November 14, 2024

Amendment 0010 - Proposal Submission Extension

November 7, 2024

Amendment 0009 - Proposal Submission Extension

November 5, 2024

Amendment 0008 - Solicitation Amendment and responses to additional questions received from Vendors.

October 30, 2024

Amendment 0007 - Proposal Submission Extension.

October 23, 2024

Amendment 0006 - Proposal Submission Extension.

October 18, 2024

Amendment 0005 - See Answers to Vendor Questions, Amended Solicitation and the Proposal Submission closing Date has been extended. See Attached.

October 10, 2024

Amendment 0004 - Proposal Submission Extension.

September 26, 2024

Amendment 0003 - Proposal Submission Extension.

September 10, 2024

Amendment 0002 - Solicitation Amendment Posted.

COMBINED SYNOPSIS/SOLICITATION AMENDMENT 0002

*This solicitation amendment, 36C10B24R0004 A0002, is hereby issued to incorporate changes and updates via tracked changes at Sections B.4 Price Schedule, B.5 Performance Work Statement, E.13 Basis For Award, and E.14 Proposal Submission Instructions of the Solicitation. As a result, the previous Phase One (Evaluation of Accessibility Conformance Reports (ACRs)) has been removed in its entirety from the solicitation; therefore, all ACR/Voluntary Product Accessibility Template submissions received in response will no longer be evaluated or used as consideration for award. The amended solicitation now consists of the following two Phases: Phase One Written Technical Approach and Phase Two Task Demonstration as detailed at Section E.13 of the Solicitation.

This amended solicitation is hereby re-opened to any and all potential offerors commencing with Phase One - Written Technical Approach, Past Performance, Veterans Involvement, Price, and Reps and Certs Volume submissions. Offerors shall review and comply with all changes and updates to the amended solicitation and submit a response in accordance with the amended Solicitation. No prior submissions will be reviewed or considered for award.

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and an additional solicitation will not be issued.

(ii) Solicitation 36C10B24R0004 is issued as a Request for Proposal.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05.

(iv) Solicitation will be posted as unrestricted and use NAICS code 541519 with associated business size standard of $34M.

(v) See Solicitation Price Schedule for a list of line item number(s) and items, quantities, and units of measure (including options and optional tasks).

(vi) See Performance Work Statement of Solicitation for a description of requirements for the items to be acquired.

(vii) Dates and places of delivery and acceptance are listed in the Price Schedule of Solicitation.

(viii) The provision at 52.212-1, Instructions to Offerors Commercial Products and Commercial Services and Solicitation Provision E.14, Proposal Submission Instructions applies to this acquisition.

(ix) The provision at 52.212-2, Evaluation -- Commercial Products and Commercial Services , and Solicitation Provision E.13, Basis for Award which includes the specific evaluation criteria to be used for this acquisition.

(x) Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services .

(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services applies to this acquisition.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Products and Commercial Services applies to this acquisition. See Solicitation Section C.3 for the addenda.

(xiii) See Solicitation Section B.2 regarding requirements for Software License, Maintenance, and Technical Support.

(xiv) Proposals are due as noted in block 11 of the Standard Form 30. Offerors shall submit Proposals via email to Kawana.Tyler-Simms@va.gov and Patrick.Hamilton2@va.gov and include Solicitation Number 36C10B24R0004, VA ELMS in the subject line.

(xv) Please contact Contract Specialist Kawana Tyler-Simms, Kawana.Tyler-Simms@va.gov and Contracting Officer, Patrick Hamilton, Patrick.Hamilton2@va.gov for information regarding the solicitation. As a result of this amendment, the revised due date for questions will now be 19 September @ 1100 EDT. The due date for Phase One proposal submissions will now be 1 October @ 1100 EDT.

END OF COMBINED SYNOPSIS/SOLCITATION AMENDMENT 0002

Amendment 0001 - Questions and Answers Posted for Industry.

COMBINED SYNOPSIS/SOLICITATION

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and an additional solicitation will not be issued.

(ii) Solicitation 36C10B24R0004 is issued as a Request for Proposal.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-06

(iv)Solicitation will not posted as unrestricted and use NAICS code 541519 with associated business size standard of $34M.

(v) See attached Solicitation Price Schedule for a list of line item number(s) and items, quantities, and units of measure (including options and optional tasks).

(vi) See Performance Work Statement of Solicitation for a description of requirements for the items to be acquired.

(vii) Dates and places of delivery and acceptance are listed in the Price Schedule of Solicitation.

(viii) The provision at 52.212-1, Instructions to Offerors Commercial Products and Commercial Services and Solicitation Provision E.14, Proposal Submission Instructions applies to this acquisition.

(ix) The provision at 52.212-2, Evaluation -- Commercial Products and Commercial Services , and Solicitation Provision E.13, Basis for Award which includes the specific evaluation criteria to be used for this acquisition.

(x) Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services .

(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services applies to this acquisition.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Products and Commercial Services applies to this acquisition. See Solicitation Section C.3 below for the addenda.

(xiii) See Solicitation Section B.2 below regarding requirements for Software License, Maintenance, and Technical Support.

(xiv) Proposals are due as noted in block eight (8) of the Standard Form 1449. Offerors shall submit Proposals via email to Kawana.Tyler-Simms@va.gov and Patrick.Hamilton2@va.gov and include Solicitation Number 36C10B24R0004, VA ELMS in the subject line.

(xv) Please contact Contract Specialist Kawana Tyler-Simms, Kawana.Tyler-Simms@va.gov , or Contracting Officer, Patrick Hamilton, Patrick.Hamilton2@va.gov for information regarding the solicitation.

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Posted: June 27, 2024, 9:49 a.m. EDT
Posted: June 24, 2024, 5:57 p.m. EDT
Background
The Department of Veterans Affairs (VA) is seeking a commercial off-the-shelf (COTS) solution as Software as a Service (SaaS) and a cloud hosting environment for the VA Enterprise Learning Management Solution (VA ELMS). The mission of the VA Human Capital Services Center (HCSC) is to provide high-quality, effective, and efficient Information Technology (IT) services to those responsible for providing care to Veterans. The VA depends on Information Management/Information Technology systems to meet mission goals.

Work Details
The Contractor shall deliver the COTS solution as SaaS and a cloud hosting environment, which includes project management, enterprise architecture support, system design and implementation, operation and maintenance support, section 508 accessibility compliance, documentation, system licensing, software maintenance, production support, system integration, application monitoring/program evaluation, transition planning, and data governance support. The PoP shall be a twelve-month Base Period with four twelve-month Option Periods and five optional tasks for licenses. Work shall primarily be performed at Contractor facilities with anticipated travel to government facilities for user and stakeholder engagement and training.

Period of Performance
The period of performance shall be a twelve-month Base Period with four twelve-month Option Periods and five optional tasks for licenses. In no instance shall the cumulative PoP exceed sixty months.

Place of Performance
Work required under this contract shall be performed primarily at Contractor facilities. Anticipated travel locations include Washington D.C., Seattle, WA, Orlando, FL, and Chicago, IL.

Overview

Response Deadline
Dec. 3, 2024, 11:00 a.m. EST (original: July 1, 2024, 11:00 a.m. EDT) Past Due
Posted
June 24, 2024, 5:57 p.m. EDT (updated: Nov. 26, 2024, 2:48 p.m. EST)
Set Aside
None
Place of Performance
United States
Source
SAM

Current SBA Size Standard
$34 Million
Pricing
Likely Fixed Price
Est. Level of Competition
Low
Est. Value Range
$34,000,000 (value based on agency estimated range)
Vehicle Type
Blanket Purchase Agreement
Signs of Shaping
70% of similar contracts within the VA Headquarters had a set-aside.
On 6/24/24 TAC New Jersey issued Synopsis Solicitation 36C10B24R0004 for VA Enterprise Learning Management Solution (ELMS) due 12/3/24. The opportunity was issued full & open with NAICS 541519 and PSC U012.
Primary Contact
Name
Kawana Tyler-Simms   Profile
Phone
(848) 377-5135

Secondary Contact

Name
Patrick Hamilton   Profile
Phone
(848) 377-5056

Documents

Posted documents for Synopsis Solicitation 36C10B24R0004

Question & Answer

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > TECHNOLOGY ACQUISITION CENTER NJ (36C10B)
FPDS Organization Code
3600-0010B
Source Organization Code
100180016
Last Updated
Dec. 19, 2024
Last Updated By
patrick.hamilton2@va.gov
Archive Date
Dec. 18, 2024