OKC Hoptel Lodging Services

Background
The VA Medical Center located at 913 NE 13TH ST, Oklahoma City, OK, has a need for off-site lodging services for authorized Veterans traveling long distances for healthcare appointments.
This contract aims to provide hotel lodging services under a 5-Year Indefinite Delivery/Indefinite Quantity Contract to support the Veterans' needs effectively.

Work Details
The contractor will act as a broker to locate hotel/lodging facilities that meet or exceed specified requirements.
Key responsibilities include:
- Finding alternative lodging if the original facility is unavailable.
- Providing monthly invoices without advanced payments, paid in arrears.
- Serving as the single point of contact for issues/complaints between the hotel and the Medical Center.
- Monitoring hotels for compliance with safety and health regulations.
- Ensuring a minimum of 10 rooms per day are reserved, including two ADA-compliant rooms, within 10 miles of the Medical Center.
- Rooms must be available Sunday through Thursday and must be non-smoking with designated smoking areas provided.
- Rooms should be fully furnished and accommodate caregivers when necessary.
- The contractor must guarantee no blackout dates or seasonal rate changes on reserved rooms and ensure compliance with all health and safety standards.

Period of Performance
The contract will span from April 1, 2026, to March 31, 2031, covering multiple ordering periods as specified in the solicitation.

Place of Performance
The services will primarily be performed near the Oklahoma City VA Medical Center located at 921 NE. 13th St., Oklahoma City, OK.