AVIA Wheelchair transportation 36C24520D0001 3 Month Extension

Attachment 1: Request for Sole Source Justification Format >SAT VHAPG Part 806.3 OFOC Revision: 03 Effective Date: 04/15/24 36C245-24-AP-3019 Acquisition ID#: Page 1 of 3 DEPARTMENT OF VETERANS AFFAIRS Justification and Approval (J&A) For Other Than Full and Open Competition (>SAT) Acquisition Plan Action ID: 36C245-24-AP-3019 Contracting Activity: Department of Veterans Affairs, VISN 05, VA Maryland Healthcare Medical Center Nature and/or Description of the Action Being Processed: Transportation to provide ground wheelchair transport services to and from VA Baltimore Maryland Health Care System locations and Community Care appointments within the VA Baltimore Maryland Health Care System catchment area. Description of Supplies/Services Required to Meet the Agency s Needs: The medical center currently has contracts 36C24520D0001, 36C24520D0002, 36C24520D0003, 36C24520D0006, which will expire on 09/30/2024. Soliciting a new long- term contract is in process, however is in high risk of not being in place by 10/01/2024. In order to avoid a lapse in this service to care for our patients, a two month extension to the current contracts must be completed. Failure to extend will affect patient care. Statutory Authority Permitting Other than Full and Open Competition: FAR 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements. ( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC 3304(a)(1) as implemented by FAR 6.302-1; ( ) (2) Unusual and Compelling Urgency per 41 USC 3304(a)(2) as implemented by FAR 6.302-2; ( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC 3304(a)(3) as implemented by FAR 6.302-3; ( ) (4) International Agreement per 41 USC 3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC 3304(a)(5) as implemented by FAR 6.302-5; ( ) (6) National Security per 41 USC 3304(a)(6) as implemented by FAR 6.302-6; ( ) (7) Public Interest per 41 USC 3304(a)(7) as implemented by FAR 6.302-7; Demonstration that the Contractor s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Due to the extreme need for ground wheelchair transport, a two-month extension to the current contracts are required to avoid a lapse in services. Failure to provide these services will affect patient care. An extension will avoid an unacceptable delay in fulfilling the agency s requirement. The sources of the IDIQ s in place are the only agencies to provide these services at this time. The medical center will continue to solicit a new long-term contract for services to continue after the extension period. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: A sources sought notice has been posted to SAM.gov for a new contract. A VetCert search yielded no SDVOSB providing this service within the area. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The CO anticipates an extension of the current contract pricing to be fair and reasonable when compared to the IGCE. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: A sources sought notice was posted and an RFQ is being processed for a long-term contract. It is the Contracting Officer s determination that an extension to the current contracts be most advantageous whilst procuring a long-term contract. Any Other Facts Supporting the Use of Other than Full and Open Competition: N/A Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Avia Solutions 9055 Maier Rd. Laurel, Md 20723 240-288-5550 Best Care 29468 Laurwayn Dr, Unit 11 Trappe, Md 21673 410-602-4007 Med Care Transportation 510 Piccadilly Rd Towson, MD 21204 410-375-6915 Taylor Made Transportation 2901 Druid Park Dr #206 Baltimore, MD 21215 410-383-1701 A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: An RFQ will be posted for competition on a long-term contract. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. CRAIG ARMAGOST Digitally signed by CRAIG ARMAGOST Date: 2024.09.27 _9-27-24 Craig Armagost15:09:38 -04'00' CO Date a. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition. EVELYN MOUNT Digitally signed by EVELYN MOUNT Date: 2024.09.27 15:17:54 -04'00' Evelyn Mount Date NCO 05 RPO-East Branch Chief VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval (if over $75 million) or approve ($750K to $75 million) for other than full and open competition. Name Date VHA Head of Contracting Activity (HCA) VA Senior Procurement Executive Approval (over $75 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for other than full and open competition. Name Date Executive Director Office of Acquisition and Logistics Senior Procurement Executive (SPE) Department of Veterans Affairs