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Utility Invoice Audit Services

ID: RFI-Utility-Audit-Services-2026-04-20 • Type: Sources Sought • Match:  100%
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Description

In accordance with Federal Acquisition Regulation (FAR) Part 10, the Government must conduct market research prior to developing requirement documents for a new acquisition. The findings from this research are essential for identifying existing qualified sources and determining if alternative support strategies can satisfy the Government's needs.

A Request for Information (RFI) is one of the methods the Government uses to conduct market research.

This RFI, issued in accordance with FAR 52.215-3, Request for Information or Solicitation for Planning Purposes (Oct 1997), is exclusively for planning purposes. This is neither a Request for Quotes (RFQ), Request for Proposals (RFP), nor an Invitation for Bids (IFB), and it does not represent an obligation by the Government to acquire any services.

Responses to this RFI are not considered offers and, therefore, cannot and will not be accepted by the Government to form a binding contract. The Government retains the right to determine its course of action based on this notice and does not guarantee feedback on submissions.

All costs incurred in responding to this RFI must be borne solely by the responding party; the Government will not cover any such expenses. The information provided within this RFI is subject to change and is not binding on the Government. The General Services Administration (GSA) reserves the right to contact responders for additional information regarding their products or services.

GSA is seeking information from interested and qualified contractors for providing audit support services related to Utility invoices, specifically for electricity, natural gas, and water. For additional details on requirements and submission instructions, please consult the attached document, "RFI for Utility Invoice Audits 2026 04 20."

Interested companies should submit their supporting narratives for this RFI via email to Contracting Officer Sharon McCreary at sharon.mccreary@gsa.gov by 3:00 PM Eastern Time on Monday, May 04, 2026.

Background
The U.S. General Services Administration (GSA) manages utility services for its own federal facilities and those of other Federal Agencies, procuring substantial amounts of energy annually, including approximately 4.4 million megawatt-hours (MWh) of electricity and 20.2 million dekatherms (Dths) of natural gas across over 300 accounts for more than 26 different U.S. Federal Agencies.

This contract aims to ensure accurate billing, compliance with contractual obligations and federal regulations, and effective tracking of utility service costs.

Work Details
The vendor shall perform the following core services:

1. Audit and Correct Invoices: Review utility bills for electricity, natural gas, and water to ensure accuracy; obtain bill credits or recovered monies from the utility/energy supplier if errors are identified.

2. Maintain Comprehensive Records: Keep a readily accessible electronic record in Excel and/or PDF format for all agencies covered under the contract, including updates on billing disputes, budget figures related to agency accounts, and relevant historical usage data. The vendor may use their own system of record but must provide reports promptly upon Government request.

3. Provide Reporting: Deliver reports on the status of ongoing contract work to GSA and participating Agencies at least quarterly.

Place of Performance
Services will be provided across various locations in the United States.
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Overview

Agency
Public Buildings Service (PBS) [GSA]
Response Deadline
May 4, 2026, 3:00 p.m. EDT Past Due
Posted
April 20, 2026, 12:56 p.m. EDT
Set Aside
None
NAICS
541690 - Other Scientific and Technical Consulting Services
PSC
None
Place of Performance
Washington, DC United States
Source
Open
Current SBA Size Standard
$19 Million
Est. Level of Competition
Low
Odds of Award
10%
Signs of Shaping
62% of similar contracts within the Public Buildings Service had a set-aside.
On 4/20/26 Public Buildings Service issued Sources Sought RFI-Utility-Audit-Services-2026-04-20 for Utility Invoice Audit Services due 5/4/26. The opportunity was issued full & open with NAICS 541690.
Primary Contact
Name
Sharon McCreary   Profile
Email
sharon.mccreary@gsa.gov
Phone
None

Documents

Posted documents for Sources Sought RFI-Utility-Audit-Services-2026-04-20

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Additional Details

Source Agency Hierarchy
GENERAL SERVICES ADMINISTRATION > PUBLIC BUILDINGS SERVICE > PBS R00 RETAIL UTILITY PROCUREMENTS
FPDS Organization Code
4740-47PA08
Source Organization Code
500192761
Last Updated
May 5, 2026
Last Updated By
sharon.mccreary@gsa.gov
Archive Date
May 5, 2026