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USP McCreary 3rd qtr food

ID: 15B12025Q00000009 • Type: Synopsis Solicitation
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Description

U.S. Department of Justice
Federal Bureau of Prisons
USP McCreary

March 6, 2025

(i) This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 15B12025Q00000009. This solicitation is issued as a Request for Quote (RFQ). Please read it in its entirety.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-03.

(iv) The NAICS for this requirement is 311999 with a small business size standard of 700 employees.

This is a total small business set-aside.

(v) The following items are required

  • See attached requirements worksheets

(vi) The following items are required

  • See attached requirements worksheets

(vii) TERMS OF DELIVERY ARE F.O.B. DESTINATION TO:

USP McCreary

330 Federal Way

Pine Knot, KY, 42635

The date of delivery is on or before April 18th, 2025.

(viii) FAR 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition.

(ix) FAR 52.212-2, Evaluation-Commercial Items, applies to this acquisition.
Award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below.

(1) Price - The government will evaluate the Quoter's proposed price to ensure it is fair and reasonable;

(2) Past Performance - Past performance information shall include prior experience and similar performances undertaken by the contractor

(x) FAR 52.212-3, Offeror Representations and Certifications Commercial Items, is applicable to this acquisition.

(xi) FAR 52.212-4, Contract Terms and Conditions Commercial Items, is applicable to this acquisition.

(xii) FAR 52.212-5 (JAN 2025), Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition.

(b)

X (4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712)

X (5) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

X (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).

X (12) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note)

X (18) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

X (26) (i) 52.219-28, Post Award Small Business Program Re-representation (FEB 2024) (15 U.S.C. 632(a)(2)).

X (31) 52.222-3 Convict Labor (June 2003).

X (33) 52.222-21 Prohibition of Segregated Facilities (Apr 2015).

X (34) (i) 52.222-26 Equal Opportunity (Sept 2016) (E.O.11246).

X (36) 52.222-36 Equal Opportunities for Workers with Disabilities (JUN 2020) (29 U.S.C. 793)

X (39) (i) 52.222-50 Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

X (47) (i) 52.224-3 Privacy Training (JAN 2017) (5 U.S.C. 552 a).

X (51) 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury)

X (55) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) (E.O. 13513).

X (59) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) (31 U.S.C. 3332).

X (61) 52.232-36 Payment by Third Party (May 2014) (31 U.S.C.3332).

(c)

X (9) 52.226-6 Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) (42 U.S.C. 1792).

(xiii) The selected Quoter must comply with the additional contract clauses and provisions.

  • 52.204-7 System for Award Management
  • 52.204-16 Commercial and Government Entity Code Reporting
  • 52.204-22 Alternative Line-Item Proposal
  • 2852.212-4 Contract Terms and Conditions, Commercial Items (FAR Deviation)

The full text of the referenced FAR provisions and clauses may be accessed electronically at www.acquisition.gov/FAR or by Charles Coushaine, Contracting Officer, by email to ccoushaine@bop.gov.

(xiv) Not applicable to this solicitation.

(xv) The completed solicitation package must be returned no later than 10:00 a.m. Eastern Standard Time on March 14th, 2025.

The anticipated award date is on or about March 24th, 2025.

(xvi) Vendors shall submit quotes only to:

  • John Brown, Procurement and Property Officer, j16brown@bop.gov.

No fax, hand delivered, or mail-in quotes will be accepted. Please be sure to read the solicitation, cover letter, quote sheet, clauses and provisions and delivery schedule. If the answer is addressed in those documents you will not receive a response.

Quotes MUST be good for 30 calendar days after close.

Please ensure all information requested is included. This shall include a completed:

The contractor cover sheet shall be attached with your information.

Requirements/Quote sheet of all items you are quoting on.

Any and all information will be posted to the General Services Administration, SAM.Gov website: www.sam.gov. All future information about this acquisition, including amendments, awards and cancellations will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation.

The Government reserves the right upon inspection to reject items if they are damaged or not to the specifications as listed in the solicitation.
All vendors must be completely registered in the System for Award Management, http://www.sam.gov prior to award, during performance, and through final payment of any contract resulting from this solicitation.
The following is the schedule for this award:

Solicitation Posted: March 6, 2025

Quotes Due By: March 14th, 2025

Anticipated Award Date on or about: March 24th, 2025

Delivery on or before: April 18th, 2025

***Question Submission: Questions must be submitted by email only, no phone calls please.

The email addresses to send questions to are:

  • John Brown, Procurement and Property Officer, j16brown@bop.gov.
Background
The U.S. Department of Justice, specifically the Federal Bureau of Prisons, is seeking quotes for food items to be supplied to USP McCreary. This solicitation aims to fulfill the dietary needs of inmates while adhering to specific dietary restrictions, including kosher and halal requirements. The contract is part of the agency's mission to provide adequate nutrition in correctional facilities.

Work Details
The following items are required under this solicitation (RFQ# 15B12025Q00000009):
1. Kosher Dressing, Assorted, Individual Packets - 3500 packets
- Specifications: 9 Gram - 28.35 Gram Packet, Certified Kosher Parve.
2. Kosher Beverage, Individual Serving Packets - 1000 ct/cs - 25 cases
- Specifications: Fruit Flavored Drink Powder, makes 1 - 8 Ounce Serving.
3. Kosher Coffee, Instant, Individual Packets - 1000 ct - 100 packets
- Specifications: Each packet makes 1 - 8 Ounce Serving.
4. Kosher Dry Cereal, Assorted, Individual Packets - 20000 packets
- Specifications: .81 oz to 2 oz individual package.
5. Kosher Farina, Instant, Plain, Individual Packets - 200 Count Case - 30 cases
- Specifications: Each packet is 1 ounce.
6. Kosher Mustard, Prepared, Yellow (Salad Style), Individual Packets - 200 Count Case - 100 cases
- Specifications: Packet size between 4.5 Gram and 9 Gram.
7. Kosher Oatmeal, Instant, Plain, Individual Packets - 200 Count Case - 30 cases
- Specifications: Each packet is 1 ounce.
8. Halal Beans & Franks Meal (18 Ounce) consisting of beef franks and vegetarian beans with tomato sauce.
9. Halal Bologna Luncheon Meat (4 Ounce) wrapped in sealed plastic.
10. Halal Cheese Omelet Meal (7 Ounce) consisting of plain egg omelet and potatoes.

Period of Performance
Delivery is required on or before April 18th, 2025.

Place of Performance
USP McCreary, located at 330 Federal Way, Pine Knot, KY, 42635.

Overview

Response Deadline
March 14, 2025, 10:00 a.m. EDT Past Due
Posted
March 6, 2025, 9:16 a.m. EST
Set Aside
Small Business (SBA)
Place of Performance
Not Provided
Source
SAM

Current SBA Size Standard
700 Employees
Pricing
Likely Fixed Price
Evaluation Criteria
Best Value
Est. Level of Competition
High
Signs of Shaping
The solicitation is open for 7 days, below average for the USP McCreary.
On 3/6/25 USP McCreary issued Synopsis Solicitation 15B12025Q00000009 for USP McCreary 3rd qtr food due 3/14/25. The opportunity was issued with a Small Business (SBA) set aside with NAICS 311999 (SBA Size Standard 700 Employees) and PSC 8945.
Primary Contact
Name
John Brown   Profile
Phone
None

Additional Contacts in Documents

Title Name Email Phone
Contracting Officer Charles Coushaine Profile ccoushaine@bop.gov None

Documents

Posted documents for Synopsis Solicitation 15B12025Q00000009

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Additional Details

Source Agency Hierarchy
JUSTICE, DEPARTMENT OF > FEDERAL PRISON SYSTEM / BUREAU OF PRISONS > USP MCCREARY
FPDS Organization Code
1540-12004
Source Organization Code
500025614
Last Updated
March 29, 2025
Last Updated By
j16brown@bop.gov
Archive Date
March 29, 2025