This combined synopsis/solicitation for services is prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation (FAR), supplemented with additional information included in this notice. This synopsis/solicitation is advertised as a Small Business Set-Aside only. This announcement constitutes the only solicitation; no separate written solicitation will be issued.
Solicitation Number: 13912PR260000020
Applicable NAICS Codes:
336611 Ship Building and Repairing, Size standard in number of Employees (1000)
This requirement is for a fixed-price contract. The contract will be awarded using simplified acquisition procedures in accordance with FAR parts 13 and 15. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, based on Best Value.
Proposal Submission Requirements: When submitting your proposals, please provide a price breakdown of the following:
- Cost of materials and equipment
- Cost of labor
- Pricing
The contract will be awarded to the vendor who can provide the Best Value, which includes all labor, material, cost, and equipment required within the Statement of Work (SOW). Cost and Past Performance factors will also be considered when selecting the award.
To ensure all vendor proposals are received, tracked, and answered in a timely manner, please use the exact subject line format below when submitting inquiries regarding this solicitation.
[PROPOSAL SUBMISSION] [13912PR260000020] - [USCGC Issac Mayo Awning Replacement] ([Company Name])
(Please replace [Company Name] with your organization's legal name inside the parentheses).
Questions submitted without this correct formatting may experience processing and response delays.
Submission Deadline:
Quotes are to be received no later than close of business (3:00 pm) on Monday, July 06, 2026, and are to be sent via e-mail to Ulric.Waldron@uscg.mil. Quotations sent via the US Postal Service or hand-delivered should be sent to:
Commanding Officer
USCG Base Miami Beach (P&C)
Attn: Ulric Waldron
16001 SW 117th Avenue
Miami, FL 33177
Telephone requests for quotes will not be accepted. A formal notice of changes (if applicable) will be issued on SAM.Gov.
Wage Determinations: 2015-4543 Rev 21 dated 06/07/2022
Scope of Work: A. The work of the project is defined by the contract documents and consists of the following:
- In general, the project consists of all work, including labor, equipment, and materials, necessary to remediate corrosion on several pieces of aluminum hardware on the CGC Issac Mayo. This includes replacing both front and back Canvas Awnings with the following:
a. Front Awning Aluminum Frame
b. Rear Awning Aluminum Frame
c. Front Replacing Old Canvas Awning with New
d. Rear Replacing Old Canvas Awning with New
Work Sequence: The work shall be conducted by the contractor to provide the least possible interference to the activities of government personnel. Please provide notification to the Coast Guard at least one full week prior to starting work.
Work by Government: General: Cooperate fully with the Government so work may be carried out smoothly, without interfering with or delaying with work under this contract or work by the Government. Coordinate the work of this contract with work performed by the Government. The contractor shall cooperate fully with other contractors that may also be working in the area or onboard the CGC Issac Mayo.
Access to Site: General: During the project period, the contractor shall have limited use of the project site for construction operations as indicated in drawings, as indicated by requirements of this Section, and as specified by the Contracting Officer.
Cleanup:
- Upon completion of each day, all debris shall be removed and disposed of immediately of government property at the contractor's expense.
- The contractor shall maintain the area clean using tarps spread out and magnets to pick up any stray nails or other metal debris.
- The contractor shall not use Coast Guard dumpsters or any waste receptacles for disposal of debris.
Final Inspection and Acceptance:
- When the contractor has completed all the work, they shall notify the Coast Guard (COR) for a final inspection.
- Deliver all applicable warranties and paperwork.
- If the work is accepted, the contractor shall submit it to the Coast Guard (COR):
- Contractor's notice of completion
- Contractor's construction daily reports signed and dated
Location of Work: USCGC Issac Mayo
100 Trumbo PT RD
Key West, FL 33040
Performance Period:
Performance of work is expected to commence no later than 45 days after the award is made. Any extension period must be approved by the Contracting Officer for any unforeseen delays.
- For scheduling and technical questions, please contact BMC Matthew Woodring via email at Matthew.B.Woodring@uscg.mil or via phone at 571-610-0066
Questions and Answers Deadline:
All questions and answers will not be accepted after July 02, 2026, at 1:00 PM EST.
To ensure all vendor questions are received, tracked, and answered in a timely manner, please use the exact subject line format below when submitting inquiries regarding this solicitation.
- [QUESTION SUBMISSION] [13912PR260000020] - [USCGC Issac Mayo Awning Replacement] ([Company Name])
- Please replace [Company Name] with your organization's legal name inside the parentheses).
- Questions submitted without this correct formatting may experience processing and response delays.
Applicable FAR Clauses:
- 52.212-1 -- Instructions to Offerors -- Commercial Items (DEVIATION 2018-O0018) (June 2020)
- 52.212-3 Offeror Representations and Certifications -- Commercial Items (June 2020)
- 52.212-4 Contract Terms and Conditions Commercial Items (Oct 2018)
- 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (June 2020)
- 52.222-41 Service Contract Labor Standards (Aug 2018)
- 52.222-90, IAW Executive Order (E.O.) 14398
Work Hours:
Monday through Friday, 0730 1800 (7:30 am 6 pm). No weekends or holidays authorized.
See attached applicable FAR Clauses by reference. Offerors may obtain the full text version of these clauses electronically at www.arnet.gov/far.
Homeland Security Acquisition Regulations (HSAR):
- HSAR 3052.209-70 Prohibition on Contracts with Corporate Expatriates (Jun 2006)
- Contracting Officers Technical Representative (Dec 2003) (COTR) HSAR 3052.237-72
Copies of HSAR clauses may be obtained electronically at http://www.dhs.gov.
Vendor Requirements:
- Request Company's tax ID information and DUNS number.
- Vendors providing an offer must be registered in SAM (System for Award Management) prior to the closing of this solicitation. https://www.sam.gov/portal/public/SAM/. The vendor's SAM registration must be in an ACTIVE status prior to award.
- Vendors must ensure that the above-listed NAICS codes are listed on their SAM registration to perform this type of service.
Background
The USCGC Issac Mayo Awning Replacement contract is issued by the U.S. Coast Guard, which is responsible for maritime safety, security, and environmental stewardship. The goal of this contract is to replace the awnings on the USCGC Issac Mayo, ensuring the vessel's operational readiness and maintenance of its structural integrity.
Work Details
The project involves all work necessary to remediate corrosion on several pieces of aluminum hardware on the CGC Issac Mayo, specifically replacing both front and back canvas awnings. The tasks include:
1. Remediation of corrosion on aluminum hardware;
2. Replacement of front and rear awning aluminum frames;
3. Removal of old canvas awnings and installation of new ones;
4. Conducting visual inspections of awning support structures and mounting hardware;
5. Cleaning and applying protectant to the aluminum frame;
6. Ensuring minimal interference with government personnel during work;
7. Maintaining cleanliness of the work area by removing debris daily;
8. Notifying the Coast Guard at least one week prior to starting work;
9. Completing a final inspection with the Coast Guard upon project completion.
Period of Performance
Performance is expected to commence no later than 45 days after award, with installation anticipated during the vessel’s inport availability from June 27 to July 18.
Place of Performance
USCGC Issac Mayo, 100 Trumbo PT RD, Key West, FL 33040.
Bidder Requirements
This opportunity is a Small Business Set Aside - Total (SBA). Bidders must provide a price breakdown for materials, labor, and pricing. Vendors must be registered in an active status prior to closing of this solicitation.
