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Urgent Temporary HVAC Rentals for MWD Kennels   3

ID: FA301625R0041SOL • Type: Solicitation • Match:  85%
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Description

Posted: May 2, 2025, 10:47 a.m. EDT

AMMENDMENT 0001: The purpose of this amendment is to realign 52.212-1 to match 52.212-2. See Attachment 4. No other changes were made.

_____________________________________________________________________

SHORT TURN AROUND DUE TO URGENCY OF REQUIREMENT. PROPOSAL DUE NO LATER THAN 1:30 PM, CDT, FRIDAY MAY 2 2025.

PLEASE REVIEW ALL ATTACHMENTS AND RESPOND ACCORDINGLY.

KEY POINTS:

MOBILIZATION IS 1-2 DAYS AFTER NOTICE OF AWARD AND COMPLETION IS 3-5 DAYS AFTER NOTICE OF AWARD

MUST BE ABLE TO PROVIDE 24/7 MAINTENANCE WITH RESPONSE TIME OF 1 HOUR AND ONSITE TO FIX BEYOND PHONE TROUBLESHOOT WITHIN 2 HOURS.

ADD ALL POC LISTED TO ALL CORRESPONDENCES.

THE POP IS FOR 5 MONTHS, WITH AN OPTION TO EXTEND EITHER HVAC OR GENERATOR, OR BOTH SERVICES FOR AN ADDITIONAL 5 MONTHS SHOULD THE GOVERNMENT HAVE A CONTINUED NEED.

CLIN 0001 & 0003 WILL BE BILLED AFTER SERVICES HAVE BEEN RENDERED. CLIN 0002 WILL BE BILLED EACH MONTH AFTER SERVICES HAVE BEEN RENDERED.

Posted: May 1, 2025, 4:33 p.m. EDT
Background
The contract is issued by the U.S. government to provide urgent temporary HVAC rentals for Military Working Dog (MWD) kennels at Joint Base San Antonio-Lackland. The goal of the contract is to ensure a comfortable environment for MWDs by maintaining appropriate climate control through the installation and maintenance of HVAC equipment.

Work Details
The contractor shall provide all necessary equipment and tools for installing and maintaining temporary heating, ventilation, and air conditioning (HVAC) systems. Key tasks include:
1. Delivery and installation of HVAC and generator equipment.
2. Monthly rental and maintenance of HVAC and generator units for a period of 5 months, with an option to extend for an additional 5 months if needed.
3. Removal of all equipment at the end of the contract period.
4. Perform initial and post-work scope surveys to ensure compliance with HVAC industry standards, state and federal codes, and environmental regulations.
5. Provide maintenance services including emergency response within 1 hour for calls and onsite fixes within 2 hours.
6. Maintain fuel levels for generators to ensure continuous operation of HVAC units, including refueling as necessary.

Period of Performance
The period of performance is set for 5 months starting from May 2, 2025, with an option to extend either HVAC or generator services for an additional 5 months based on government needs.

Place of Performance
The contract will be performed at Joint Base San Antonio-Lackland, specifically in buildings 7634, 7638, 7640, 7642, 7599, and 7600.

Overview

Agency
Air Education and Training Command (AETC) [DoD - USAF]
Response Deadline
May 2, 2025, 2:30 p.m. EDT Past Due
Posted
May 1, 2025, 4:33 p.m. EDT (updated: May 2, 2025, 10:47 a.m. EDT)
Set Aside
Small Business (SBA)
NAICS
532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing
PSC
W041 - Lease Or Rental Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
Place of Performance
TX United States
Source
Open
Current SBA Size Standard
$40 Million
Pricing
Fixed Price
Est. Level of Competition
Average
Est. Value Range
Experimental
$100,000 - $500,000 (AI estimate)
Signs of Shaping
70% of obligations for similar contracts within the Department of the Air Force were awarded full & open.
On 5/1/25 Air Education and Training Command issued Solicitation FA301625R0041SOL for Urgent Temporary HVAC Rentals for MWD Kennels due 5/2/25. The opportunity was issued with a Small Business (SBA) set aside with NAICS 532490 (SBA Size Standard $40 Million) and PSC W041.
Primary Contact
Name
N. Marie Phillips   Profile
Email
norena.phillips@us.af.mil
Phone
(210) 671-7022

Secondary Contact

Name
Theresa Viveros   Profile
Email
theresa.viveros@us.af.mil
Phone
(210) 671-1895

Additional Contacts in Documents

Title Name Email Phone
None Lauren Macias Profile lauren.macias.1@us.af.mil None

Documents

Posted documents for Solicitation FA301625R0041SOL

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Additional Details

Source Agency Hierarchy
DEPT OF DEFENSE > DEPT OF THE AIR FORCE > AETC > JOINT BASE SAN ANTONIO > FA3016 502 CONS CL
FPDS Organization Code
5700-FA3016
Source Organization Code
500034248
Last Updated
May 6, 2025
Last Updated By
theresa.viveros@us.af.mil
Archive Date
May 5, 2025