Urgent - Machine Translation

This is a combined synopsis/solicitation for commercial items in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued separately.
This solicitation document and its incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03 dated January 17, 2025.

The solicitation number is FY25r1061063, and this solicitation is issued as a request for quote (RFQ).
This is a 100% Small business Set Aside. The associated North American Industry Classification System (NAICS) code is 541930 Translation and Interpretation Services,

with a Product Service Code R608 with a corresponding small business standard of $22.5 Million. Only offers from small businesses will be considered for this solicitation.

All vendors must have an active registration in Sam.gov at the time of submission in order to be considered. any vendor that does not have an active Ssam.gov registration will be rejected as non-responsive.

Offer due date/local time: 3:00 PM MST on August 25, 2025. Please reference the solicitation number FY2r1061063 in the subject line with project title.

Offers shall be emailed to angelica.baca@ibwc.gov. FAXED QUOTES WILL NOT BE ACCEPTED.

Active Unique Entity ID (UEI) shall be included with your offer.

CLIN Structure shall be filled out and returned with your quote.

Only questions submitted by email to angelica.baca@ibwc.gov will be considered. Questions received from Offerors after 3:00 pm Mountain on August 22, 2025, may not be responded to.

COR for this award: Sally Spener sally.spener@ibwc.gov

Please acknowledge the acceptance and understanding of services in accordance with the Schedule in the SOW.

Provide the name and contact information of the subcontractor, if used.

Description: The International Boundary and Water Commission El Paso HQ office is seeking an Urgent price quote for Machine Translation as per SOW attached.

Project Location

The project is located at the IBWC El Paso HQ, 4191 N. Mesa, El Paso, TX 79902.

Period of Performance:

Base Year 8/27/25 8/26/26

Option Year One 8/27/26 8/26/27

Option Year Two 8/27/27 8/26/28

Option Year Three 8/27/28 8/26/29

Option Year Four 8/27/29 8/26/30

The government will award the lowest prize, technically acceptable, responsible offeror.

Technical Approach - Quote must demonstrate the technical approach by providing a narrative addressing all the items in the scope. The narrative shall at a minimum include your plan of action, equipment, key team members, and schedule.

Past Performance Quotes shall demonstrate successful past performance of at least 3 three (3) references for similar projects. The information shall include name of person, company, phone number, email address, and brief description of the project.

Offerors shall meet or exceed and specifications and scope of work of items being quoted.

Failure to submit required technical approach and past performance will deem a proposal non-responsive and no consideration for award will be given.

Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer. NOTE: The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through http://www.acuisition.gov.

INVOICE PROCESSING PLATFORM

The U.S. Section International Boundary and Water Commission (USIBWC) has transitioned to an electronic invoicing system. The Invoice Processing Platform (IPP) is a secure, web-based system provided by the U.S. Department of the Treasury's Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis. IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Information concerning accessing the IPP system will be provided at time of award.

END of combined synopsis/solicitation.

Attachments:

CLIN Structure

Terms and Conditions

Scope of Work

8/18/25 M001 is issued to add an attachment with Q&As

8/20/25 M002 is issue to add an attachment with Q&As