UPS Preventative Maintenance Services

Background
The James A. Haley Veterans Hospital (JAHVH) has a requirement to ensure and maintain an Uninterrupted Power Supply (UPS) to its mission-critical facilities.

This contract aims to provide preventative maintenance services for 10 identified UPS systems located at various locations within the hospital, ensuring operational reliability and compliance with safety standards.

Work Details
The Contractor shall furnish all labor, parts, travel, and equipment necessary for preventative maintenance services on the following UPS systems:
1) Active Power - Clean Source,
2) Exide/Powerware,
3) Staco,
4) Libert,
5) Powerware + Plus,
6) Argus,
7) APC,
8) Active Power (FLYWHEELE),
9) Crucial Power Products, and
10) Eaton.

The contractor is responsible for:
- Coordinating semi-annual inspections with the Contracting Officer's Representative (COR).
- Performing comprehensive scheduled PM inspections twice a year.
- Cleaning equipment and reviewing operating system diagnostics.
- Calibrating and lubricating equipment as necessary.
- Testing and replacing faulty batteries and parts likely to fail.
- Providing documentation of service performed including service reports detailing work done, parts used, and any deficiencies noted.

Period of Performance
The contract will be effective from the date of award through twelve (12) months with four (4) option years available at the discretion of the government.

Place of Performance
James A. Haley Veterans Hospital, Tampa, Florida.

Bidder Requirements
This opportunity is set aside for Service Disabled Veteran Owned Small Business (SDVOSB). Bidders must be verified SDVOSB on the U.S. Small Business Administration's VetCert page at the time offers are due. Contractors must provide licensed and trained personnel with a minimum of five years of experience in maintenance and testing of UPS systems in relevant sectors. Additionally, contractors must possess all necessary licenses and permits required to perform work in Florida.

Incumbent Analysis (see Incumbents section for more detail)
This opportunity appears to have a confirmed incumbent and/or closely related prior contract based on the prior UPS maintenance award 36C24822P1595, awarded to Venergy Group for $1,780,136 (07/01/22–06/30/27). The prior work is described as “Uninterruptible Power Supply Maintenance,” and the current requirement similarly calls for preventative maintenance of multiple UPS systems at James A. Haley Veterans Hospital, including scheduled inspections, cleaning/diagnostics review, battery and parts replacement, and service documentation—suggesting continuity of the same type of UPS support services.