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U.S. Navy Medicine Command Portsmouth: Patient Monitoring Services

ID: HT940626SSN4547 • Type: Sources Sought • Match:  95%
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Description

SOURCES SOUGHT NOTICE (SSN)

U.S. Navy Medicine Command Portsmouth

Patient Monitoring Services

General Information:

THIS IS A SOURCES SOUGHT NOTICE (SSN) ONLY. THIS IS NOT A REQUEST FOR PROPOSALS (RFP). THERE WILL BE NO SOLICITATION AVAILABLE AT THIS TIME.

This notice is a market research tool being used to determine the availability and adequacy of potential sources, particularly small businesses, prior to determining the method of acquisition and issuance of solicitation or notice of intent to sole source.

Disclaimer:

This SSN is for market research purposes only. This is not a Request for Proposal (RFP) to be submitted. It does not constitute a solicitation and shall not be construed as a commitment by the government. Responses in any form are not offers and the government is under no obligation to award a contract as a result of this announcement. No funds are available to pay for preparation of responses to this announcement. All responses to this SSN shall be at the responder's own expense. Any information submitted by respondents to this technical description is strictly voluntary. Responses will not be returned to the responder. Not responding to this notice does not preclude participation in any future Request for Quote (RFQ) or Invitation for Bid (IFB) or RFP, if issued. If a solicitation is released, it may be synopsized on the Government-wide Point of Entry (GPE). It is the responsibility of potential offerors to monitor the GPE for additional Information pertaining to this requirement.

Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Introduction:

The U.S. Navy Medicine Command Portsmouth (NMCP) has a requirement for a non personal service and maintenance contract for designated, Government-owned Philips Healthcare, IntelliVue MP5, Monitoring System, Physiologic Acute Care, Monitor, Bedside Physiologic Modular, IntelliVue Multi-Measurement Server 19 Display, IntelliVue MP30, Flexible Modular Server, IntelliVue MP70 Touchscreen, IntelliVue MP50, IntelliVue MX40 1.4 GHz Smart Hopping, Remote Antenna, Animation Synch Unit Assy, H10 PC Hardware, H20 UPS Hardware, Smart Hopping 1.4 GHz AP, Smart Hopping APC and Hemodynamic Measurement Server according to this PWS. A full equipment list may be provided to responders upon request. Maintenance and support shall be provided for a one (1) year period of performance with four (4) subsequent option years.

Scope. The Contractor shall provide parts only maintenance service for items in the Performance Work Statement (PWS), to be provided to responders upon request. The Contractor shall provide full maintenance support for the items listed in the PWS and all support items and components. The Contractor shall not compromise the manufacturer's warranty. Full Maintenance services shall include on-site corrective repairs, normal working hour coverage (8:00 A.M. to 5:00 P.M. (EST) Monday through Friday excluding Federal holidays) and 24-hour emergency service and routine preventive maintenance services to Department of Defense owned equipment (equipment list may be provided to responders. Full Service shall include all systems, subsystem components, and assemblies (i.e., Contractor is responsible for total maintenance of entire system). All maintenance requirements shall apply to hardware, firmware, and software, as appropriate, unless otherwise stated. The Contractor shall maintain the systems within the original equipment manufacturers (OEM) specifications, in accordance with all U.S., State, and Local laws and regulations, U.S. Navy / Defense Health Agency (DHA) regulations, instructions, and Joint Commission requirements. The Joint Commission's requirements are specified in its Comprehensive Accreditation Manual for Hospitals (CAMH), readily found on https://www.jointcommission.org/. U.S. Navy / DHA regulations and instructions will be made available upon request. The Contractor shall maintain any networkable systems such that they meet Navy and DHA Cybersecurity requirements.

***See the atthached "Sources Sought Notification-HT940626SSN4547" for additional details, and ensure to complete Attachment 1 to be considered as part of this market research effort.***

Background
The U.S. Navy Medicine Command Portsmouth (NMCP) is seeking to establish a non-personal service and maintenance contract for designated, Government-owned medical monitoring equipment from Philips Healthcare.
The goal of this contract is to ensure the proper functioning and maintenance of critical medical devices used in patient monitoring, thereby supporting the mission of providing high-quality healthcare services within the Department of Defense.

Work Details
The Contractor shall provide parts only maintenance service for items listed in the Performance Work Statement (PWS).
Full maintenance support includes on-site corrective repairs, normal working hour coverage (8:00 A.M. to 5:00 P.M. EST Monday through Friday excluding Federal holidays), 24-hour emergency service, and routine preventive maintenance services for Department of Defense owned equipment.
The Contractor is responsible for total maintenance of entire systems, including hardware, firmware, and software, ensuring compliance with OEM specifications and all relevant laws and regulations.
Maintenance services must meet Navy and DHA Cybersecurity requirements. Field Service Engineers must be OEM-certified and possess sufficient experience in maintaining the specified equipment.
Corrective maintenance includes repairs due to normal wear and tear and must be performed within the original manufacturer's specifications. Software maintenance is also included, with updates performed as required by FDA or manufacturer safety-hazard recalls.

Period of Performance
Base Year: August 2026 – August 2027; Option Year 1: August 2027 – August 2028; Option Year 2: August 2028 – August 2029; Option Year 3: August 2029 – August 2030; Option Year 4: August 2030 – August 2031.

Place of Performance
U.S. Naval Medical Command-Portsmouth, 620 John Paul Jones Circle, Portsmouth, VA 23708-2197.

Bidder Requirements
The Contractor must be an OEM-certified service provider with Field Service Engineers authorized by the OEM to perform required maintenance services.
Engineers must have current OEM-certification level training on all devices listed in the equipment list provided upon request.
Experience of at least three years working on a class of equipment or over one year on specific makes/models is required. Contractors must ensure that individuals employed are authorized to work in the United States.

Incumbent Analysis (see Incumbents section for more detail)
This opportunity appears to have a confirmed incumbent based on prior contract N6264521P2006 awarded to Philips North America for patient monitoring system maintenance for Naval Medical Center Portsmouth, VA (valued at $596,358 for 08/16/21–08/15/26). The current requirement similarly calls for non-personal maintenance services for Government-owned Philips Healthcare patient monitoring equipment at the same Portsmouth location, including corrective and preventive maintenance and related software/firmware support. The overlap in both mission (patient monitoring) and site/equipment type suggests the new effort may be a continuation or follow-on of the existing maintenance support.
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Overview

Agency
Defense Health Agency (DHA) [DoD]
Response Deadline
July 7, 2026, 6:00 p.m. EDT Due in 4 Days
Posted
July 2, 2026, 11:14 p.m. EDT
Set Aside
None
NAICS
621999 - All Other Miscellaneous Ambulatory Health Care Services
PSC
J065 - Maint/Repair/Rebuild Of Equipment- Medical, Dental, And Veterinary Equipment And Supplies
Place of Performance
Portsmouth, VA 23708 United States
Source
Open
Current SBA Size Standard
$20.5 Million
Pricing
Likely Fixed Price
Est. Level of Competition
High
Est. Value Range
Experimental
$400,000 - $1,500,000 (AI estimate)
Odds of Award
20%
Signs of Shaping
The solicitation is open for 4 days, below average for the Defense Health Agency. 99% of similar contracts within the Defense Health Agency had a set-aside.
On 7/2/26 Defense Health Agency issued Sources Sought HT940626SSN4547 for U.S. Navy Medicine Command Portsmouth: Patient Monitoring Services due 7/7/26. The opportunity was issued full & open with NAICS 621999 and PSC J065.
Primary Contact
Name
Matthew Teel   Profile
Email
matthew.d.teel.civ@health.mil
Phone
None

Documents

Posted documents for Sources Sought HT940626SSN4547

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Additional Details

Source Agency Hierarchy
DEPT OF DEFENSE > DEFENSE HEALTH AGENCY (DHA) > DEFENSE HEALTH AGENCY
FPDS Organization Code
97DH-HT9406
Source Organization Code
500173248
Last Updated
July 2, 2026
Last Updated By
matthew.d.teel.civ@health.mil
Archive Date
July 22, 2026