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U.S. Embassy Reception - Production and Design

ID: 19MY3026Q0008 • Type: Synopsis Solicitation • Match:  95%
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Description

The Embassy of the United States of America invites you to submit a quotation for the procurement of Freedom 250 Reception Production and Design in Kuala Lumpur, Malaysia.
The Embassy intends to award a single purchase order / contract for the required services.
Kindly refer to the attached scope of work (SOW) for further details. Your quotation must be submitted electronically to KualaLumpurDTO@state.gov marked Quotation Enclosed Freedom 250 Reception - Production and Design to the Contracting Officer, General Services Office, Kuala Lumpur on or before 12:00 noon on April 12, 2026.
No quotations will be accepted after that time. For any quotations above $40,000 USD, the Contractor must have valid and active registration in SAM.gov at the time of proposal submission.
Direct any questions regarding this solicitation to the Procurement Supervisor, Punitha by email at ratnasingamp@state.gov during regular business hours.

Background
The U.S. Embassy in Kuala Lumpur, Malaysia, is hosting a celebratory event on July 2, 2026, to commemorate the 250th Anniversary of the signing of the Declaration of Independence. This annual event emphasizes the strong bond between the American and Malaysian peoples and aims to promote shared values.

Work Details
The contractor shall provide all personnel, equipment, supplies, tools, materials, supervision, and non-personal services necessary for the Freedom 250 Reception. Specific tasks include:

(a) creating a design plan and decorating the venue to accommodate 1,400 guests in a main hall ballroom and surrounding areas;

(b) providing audio-visual services and content for the event. The contractor must ensure compliance with U.S. Embassy security requirements and facilitate setup beginning as early as July 1, 2026.

Period of Performance
From acceptance of the contract through July 2, 2026.

Place of Performance
A major hotel or event space in Kuala Lumpur, Malaysia.
Show All

Overview

Agency
U.S. Embassy In Kuala Lumpur [DOS]
Response Deadline
April 12, 2026, 12:00 a.m. EDT Due in 32 Days
Posted
March 4, 2026, 2:42 a.m. EST
Set Aside
None
NAICS
561920 - Convention and Trade Show Organizers
PSC
R408 - Support- Professional: Program Management/Support
Place of Performance
Kuala Lumpur, MY-14 Malaysia
Source
Open
Current SBA Size Standard
$20 Million
Est. Level of Competition
Low
Est. Value Range
Experimental
$40,000 - $120,000 (AI estimate)
On 3/4/26 U.S. Embassy In Kuala Lumpur issued Synopsis Solicitation 19MY3026Q0008 for U.S. Embassy Reception - Production and Design due 4/12/26. The opportunity was issued full & open with NAICS 561920 and PSC R408.
Primary Contact
Name
Sara Epstein, Contracting Officer   Profile
Email
epsteinsi@state.gov
Phone
None

Secondary Contact

Name
Punitha Ratnasingam, Procurement Supervisor   Profile
Email
ratnasingamp@state.gov
Phone
60321684989

Documents

Posted documents for Synopsis Solicitation 19MY3026Q0008

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Additional Details

Source Agency Hierarchy
STATE, DEPARTMENT OF > STATE, DEPARTMENT OF > US EMBASSY KUALA LUMPUR
FPDS Organization Code
1900-MY300
Source Organization Code
100187871
Last Updated
March 4, 2026
Last Updated By
epsteinsi@state.gov
Archive Date
April 27, 2026