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U.S EMB Brazil - Maintenance KITCHEN HOOD FIRE SUPPRESSION

ID: PR15563396 • Type: Solicitation • Match:  100%
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Description

The Contractor shall complete all of the following:

      1. Inspect any existing gas equipment under the hood and disable all pilots.
      1. Cover all work areas under and around the cooker hood with suitable materials to prevent contamination by grease or debris from the equipment.
      1. After the inspection visit is complete, relight the pilots.
      1. During the inspection, note any and all deficiencies. The Contractor must submit a written proposal to correct deficiencies. Repairs and/or replacements may be made only upon receipt of a separate authorization signed by the contractor. The exceptions to this are the discharge covers listed in item "j", the fuse links in item "k" below.
      1. Only after tripping/saving/locking the release assembly and actuator in accordance with the manufacturer's procedures should the Contractor disconnect all tanks from the distribution piping and remove them for inspection.
      1. The Contractor shall remove the adapter/tube assembly from the tank and verify that each tank is filled with the proper fire suppressor as required by the manufacturer's service manual.
      1. As necessary, the Contractor shall fill the suppressor to the proper level or replace it with the appropriate suppressant material.
      1. If the existing exhaust system has filters, the Contractor will verify that all filters are clean and properly installed. If they are not clean, we are obliged to notify COR immediately.
      1. At each inspection visit, the Contractor will inspect all spout flush covers to ensure they are free of cooking grease buildup. Spring clips should rotate freely on old-style metal caps. If newer style caps with "O" rings are installed, the "O" rings inside the caps should be re-lubricated and the caps reinstalled.
      1. We will replace any rubber finishes and/or caps older than one (1) year. This does not apply to the new style caps with an "O" ring inside.
      1. The Contractor will replace all fusible links on a semi-annual basis. Replacement links must be of the same type and temperature rating as those originally installed. Removed links will be destroyed and left with the COR at the job site.
      1. After removing the tank and drive cartridge in accordance with the manufacturer's procedures, the Contractor must trip the system test. The tripping test is performed by using a pair of pliers to cut a fuse link to simulate automatic triggering. The test shall be performed on each fuse wire circuit. In addition, each system must be rearmed and tested through each manual drive station to simulate manual drive.
      1. At each inspection visit, and in the presence of the Engineering representative, the Contractor shall validate that a fire alarm signal is received as a result of the Wet Chemical Cooking System tripping. The Contractor must also prove that the unit's energy has been diverted.
      1. At each inspection visit, the Contractor must weigh all cartridges that use an expelling gas to ensure that the cartridge has not lost more than 14.17g (1/2 ounce) of its stamped weight or in accordance with the manufacturer's standard. If necessary, the Contractor will fill the cartridge to the stamped weight with the chemical specified by the manufacturer for the system.Upon completion of each system inspection, the Contractor shall install an inspection label on each manual drive station that legibly indicates the following information:
Background
The U.S. Embassy in Brazil is seeking a contractor to provide maintenance services for kitchen hood fire suppression systems, specifically the ANSUL 102 and AMEREX KP systems. The goal of this contract is to ensure the proper functioning and safety of these fire suppression systems in accordance with manufacturer specifications and applicable safety standards.

Work Details
The contractor shall perform the following tasks during inspection visits:
1. Inspect existing gas equipment under the hood and disable all pilots.
2. Cover work areas under and around the cooker hood to prevent contamination by grease or debris.
3. Relight pilots after inspections are completed.
4. Note deficiencies during inspections and submit proposals for corrections; repairs require separate authorization.
5. Disconnect tanks from distribution piping only after following manufacturer procedures for tripping/saving/locking the release assembly and actuator.
6. Remove adapter/tube assembly from tanks to verify proper fire suppressor levels as per manufacturer's service manual, filling or replacing as necessary.
7. Verify that exhaust system filters are clean and properly installed, notifying COR if not.
8. Inspect spout flush covers for grease buildup; re-lubricate 'O' rings if applicable.
9. Replace rubber finishes/caps older than one year (excludes new style caps with 'O' rings).
10. Replace fusible links semi-annually with same type/temperature rating; destroyed links must be left with COR at job site.
11. Conduct tripping tests on each fuse wire circuit and ensure systems are rearmed and tested through manual drive stations.
12. Validate fire alarm signals during inspections in presence of Engineering representative.
13. Weigh cartridges using expelling gas to ensure compliance with weight standards; refill if necessary.
14. Install inspection labels on manual drive stations indicating inspection details.
15. Provide typed hard copy and electronic copy of inspection reports within five business days post-inspection, detailing tasks completed, conclusions, and recommendations.

Period of Performance
The contract is set to be performed until August 20, 2025.

Place of Performance
U.S Embassy locations in Brasilia, Brazil including SHIS QI 26 CH 30 (CMR), SHIS QI 09 CJ 07 C 17 (DCMR), and Av. Qd. 801 (Compound).

Overview

Response Deadline
Sept. 8, 2025, 3:00 p.m. EDT Past Due
Posted
Aug. 21, 2025, 10:49 a.m. EDT
Set Aside
None
Place of Performance
BRASILIA, BR-DF Brazil
Source

Est. Level of Competition
Average
On 8/21/25 U.S. Embassy In Brasilia issued Solicitation PR15563396 for U.S EMB Brazil - Maintenance KITCHEN HOOD FIRE SUPPRESSION due 9/8/25. The opportunity was issued full & open with NAICS 92216 and PSC 1230.
Primary Contact
Name
Tracy Musacchio   Profile
Phone
556133127252

Secondary Contact

Name
Paulo Figueira   Profile
Phone
556133127201

Documents

Posted documents for Solicitation PR15563396

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Additional Details

Source Agency Hierarchy
STATE, DEPARTMENT OF > STATE, DEPARTMENT OF > US EMBASSY BRASILIA
FPDS Organization Code
1900-BR250
Source Organization Code
100176725
Last Updated
Sept. 9, 2025
Last Updated By
frilouxkw@state.gov
Archive Date
Sept. 9, 2025