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U.S. Consulate General Sao Paulo - Gardening and External Grounds Maintenance Services for the Official Residence

ID: 19BR9326Q0016 • Type: Synopsis Solicitation • Match:  90%
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Description

The U.S. Consulate General S o Paulo is issuing this Request for Quotations (RFQ) for exterior cleaning and gardening services for the CGR S o Paulo in accordance with FAR Part 13, Simplified Acquisition Procedures.

SUBMISSION INSTRUCTIONS

To submit a quotation, follow the instructions in Section 3 of this solicitation, complete all required portions of the attached documents, and submit electronically to the addresses specified below.

BASIS FOR AWARD

Award will be made to the responsible offeror whose quotation is determined technically acceptable and offers the lowest price. The Government intends to award based on initial quotations without discussion. However, the Government reserves the right to conduct discussions if necessary.

PRE-QUOTATION SITE VISIT

A pre-quotation site visit will be held on May 13, 2026 at the US Official Residence, in Sao Paulo, Brazil.

Attendance is strongly encouraged but not mandatory. To arrange site visit attendance, contact Juliana Goncalves - goncalvesjp@state.gov no later than close of business, May 11, 2026.

QUOTATION DUE DATE

Quotations are due May 27, 2026, by 5:00 PM (local time). Late quotations will not be considered for award.

SUBMISSION REQUIREMENTS

Quotations must be:

  • Submitted in English
  • Complete (incomplete quotations will not be considered)
  • Submitted electronically to: saopauloprocurement@state.gov and goncalvesjp@state.gov
  • In one of the following formats: MS Word 2007/2010, MS Excel 2007/2010, or Adobe PDF
  • Limited to 30MB per email attachment (if files exceed 30MB, submit in multiple emails with separate attachments under 30MB each)
  • Include "RFQ 19BR9326Q0016" in the email subject line

REQUIRED DOCUMENTS

Your quotation must include the following completed documents:

  1. SF-1449 (Solicitation/Contract/Order for Commercial Items)
  2. Section I - Pricing Schedule (fully completed)
  3. Section 5 - Representations and Certifications
  4. All additional information required in Section 3 (Technical Quotation Requirements)
  5. Proof of SAM Registration (UEI number)

SAM REGISTRATION REQUIREMENT

Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov prior to award in accordance with FAR 4.1102. Offerors are strongly encouraged to begin SAM registration immediately, as the process can take 2-3 weeks. Award cannot be made to an offeror that is not registered in SAM.

QUESTIONS

Questions regarding this solicitation must be submitted in writing to saopauloprocurement@state.gov no later than May 22, 2026. Responses will be provided to all prospective offerors via amendment to the solicitation.

POINT OF CONTACT

Juliana Goncalves
Procurement Agent
Email: goncalvesjp@state.gov

Sincerely,

Christine Bonds
Contracting Officer
U.S. Consulate General S o Paulo
General Services Office - Procurement

Enclosure: RFQ19BR9326Q0016

Background
The U.S. Consulate General São Paulo is issuing this Request for Quotations (RFQ) for exterior cleaning and gardening services for the CGR São Paulo.
The goal of this contract is to maintain the appearance and upkeep of the grounds surrounding the Official Residence, which is a critical aspect of the representational responsibilities of the U.S. mission.

Work Details
The Contractor shall perform complete building exterior cleaning, gardening, and landscape maintenance services at the CGR São Paulo. This includes:
- Maintenance of grass, shrubbery, garden areas, trees, and related landscape elements.
- Planning, administration, and management to ensure compliance with contract standards and applicable laws.
- Designation of a representative for on-site supervision at least once a week.
- Maintenance of work schedules that consider security personnel's operational hours.
- Quality control through regular inspection visits coordinated with the Contracting Officer's Representative (COR).
- Submission of an annual Grounds Maintenance Plan within 30 days after contract award.
- Specific lawn care tasks including grass cutting to maintain a height between 4 and 6 centimeters, edging sidewalks and driveways, trimming around trees and shrubs, continuous weeding, and obtaining COR approval for weed-killing chemicals.

Place of Performance
The services will be performed at the U.S. Official Residence located in São Paulo, Brazil.
Show All

Overview

Agency
U.S. Embassy In Sao Paulo [DOS]
Response Deadline
May 27, 2026, 4:00 p.m. EDT Due in 10 Days
Posted
April 27, 2026, 2:53 p.m. EDT (updated: May 11, 2026, 3:52 p.m. EDT)
Set Aside
None
NAICS
561730 - Landscaping Services
PSC
S208 - Housekeeping- Landscaping/Groundskeeping
Place of Performance
Sao Paulo, BR-SP 04709110 Brazil
Source
Open
Current SBA Size Standard
$9.5 Million
Pricing
Likely Fixed Price
Evaluation Criteria
Lowest Price Technically Acceptable (LPTA)
Est. Level of Competition
Average
Est. Value Range
Experimental
<$250,000 (solicitation indicates Simplified Acquisition Procedures, which in most cases, applies to contracts expected to be less than $250K in value)
On 4/27/26 U.S. Embassy In Sao Paulo issued Synopsis Solicitation 19BR9326Q0016 for U.S. Consulate General Sao Paulo - Gardening and External Grounds Maintenance Services for the Official Residence due 5/27/26. The opportunity was issued full & open with NAICS 561730 and PSC S208.
Primary Contact
Name
Juliana Goncalves   Profile
Email
goncalvesjp@state.gov
Phone
551132505318

Secondary Contact

Name
Sao Paulo Procurement   Profile
Email
saopauloprocurement@state.gov
Phone
551132505294

Documents

Posted documents for Synopsis Solicitation 19BR9326Q0016

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Additional Details

Source Agency Hierarchy
STATE, DEPARTMENT OF > STATE, DEPARTMENT OF > CONSULATE GENERAL SAO PAULO
FPDS Organization Code
1900-BR930
Source Organization Code
500025238
Last Updated
May 11, 2026
Last Updated By
simpsonkellerja@state.gov
Archive Date
June 11, 2026