Transcription Services (Nov 2026) for RACA

Background
The Tribal Interior Budget Council (TIBC) holds regular meetings with Tribal and Federal leadership to discuss budget priorities, policy matters, and program issues.

To support documentation, transparency, and recordkeeping, Indian Affairs (IA) requires professional transcription services for the TIBC meeting scheduled for November 19–20, 2026, at Okana Resort in Oklahoma City, OK. The meeting will include presentations, facilitated discussions, and open Tribal participation. Although sessions will be livestreamed, IA prefers onsite transcription to ensure accuracy and minimize technical disruptions.

Work Details
The Contractor shall provide comprehensive transcription services for both meeting days, including onsite attendance, capture of all spoken content, and production of a final 508-compliant transcript.

Services include setup, monitoring audio quality, and accurate documentation of Tribal and Federal comments. The Contractor must attend all scheduled sessions in person unless otherwise approved by the IA Point of Contact (POC). They are required to transcribe all meeting discussions accurately, capturing speaker identification and noting instances where participants speak in Native languages. The Contractor must monitor audio quality and notify IA staff of any issues affecting transcription accuracy. Onsite personnel must arrive at least 30 minutes prior to start time for equipment setup. Transcripts must be formatted clearly and meet Section 508 accessibility standards with an accuracy threshold of 95-98%. Final transcripts are to be delivered electronically in PDF format within 15-20 business days after the event.

Period of Performance
November 19, 2026 – December 21, 2026

Place of Performance
Okana Resort, 639 First Americans Blvd., Oklahoma City, OK 73129

Bidder Requirements
This requirement is set-aside 100% for Indian Small Business Economic Enterprises (ISBEEs). Contractors must demonstrate experience transcribing government or Tribal meetings and have the capability to produce Section 508-compliant documents.