The DLA Energy Facility Sustainment Directorate (FSD) is responsible for sustaining, restoring, and modernizing over seventy-five percent of the Department of Defense's (DOD) Petroleum, Oil and Lubricant (POL) infrastructure. The FSD's responsibilities support and maximize operational readiness on over 553 sites worldwide. Within the FSD, the Program Management Division (PMD) has a primary responsibility for the planning, budgeting, and funding of sustainment, repair and modernization projects that support the readiness of DOD fixed fuel infrastructure. The FSD asset portfolio includes over 10,000 POL assets valued at over forty-nine billion dollars. These assets include, but are not limited to, fuel storage tanks, pipelines, POL buildings, and piers. Annually, FSD develops and funds approximately 1,500 projects per year valued at over seven hundred and fifty million dollars and actively manages over one billion dollars' worth of on-going projects worldwide.
SRM projects are managed into four pillars: Centrally Managed Programs (CMP), Emergent, Recurring Maintenance and Minor Repair (RMMR), and Facility Assessments. SRM Project Managers interact with the organization's stakeholders on a daily basis to manage POL assets for the Army, Air Force, Navy and Marine Corps. DLA's Enterprise Business System (EBS) is currently the system of record to manage and track all real property assets and financial transactions.
DLA Energy has a requirement for consulting and providing technical support to advise and assist the Government as the Subject Matter Expert (SME) for strategic planning, risk assessment and mitigation, construction management, cost analysis, data management and analysis strategies, and senior program management. This support is required to enhance DLA's SRM program and current project management and tracking initiatives in order to meet emerging reporting and metrics requirements. In addition, SRM requires SMEs to aid the DLA Program Management Division in determining how to best leverage commercial techniques, incorporate the military construction agent's project management tools to ensure all War Fighter mission requirements are quickly identified and met. SRM requires vendor support to recommend enhancing and supporting SRM's data management, reporting and analytical capabilities for fuel assets, projects and the RMMR program. SRM's procedures and processes have evolved significantly over the last several years and maintaining SRM program process documentation and training is a continuing requirement. Work also includes assistance with the development of the SRM budget, cost analysis of future and past projects and audit sustainment strategies.
Background
The Defense Logistics Agency (DLA) Energy Facility Sustainment Directorate (FSD) is responsible for sustaining, restoring, and modernizing over seventy-five percent of the Department of Defense’s Petroleum, Oil and Lubricant (POL) infrastructure.
FSD supports operational readiness on more than 553 sites worldwide and manages a portfolio of over 10,000 POL assets valued at over forty-nine billion dollars.
Within FSD, the Program Management Division (PMD) plans, budgets, and funds approximately 1,500 sustainment, repair, and modernization projects annually valued at over $750 million and actively manages more than $1 billion in ongoing projects.
The Engineering, Environmental, and Property Division (EEPD) provides engineering, environmental compliance, security, and property accountability for all DLA-owned fuel infrastructure worldwide.
Work Details
The contractor shall provide consulting and technical support services as Subject Matter Experts (SMEs) to advise and assist DLA Energy FSD in the following areas:
(1) Program, Budget, and Process Support: create, update, and maintain process documentation and reference materials; conduct research and analysis; advise on process improvements; develop SOPs, checklists, presentations, and budget workbooks; conduct annual maintenance updates; and deliver informational briefings.
(2) Strategic Program Support: provide technical and analytical support for strategic studies and initiatives; deliver SME consultation on fuel logistics infrastructure operations, commercial best practices, data analytics, and technology solutions; plan and facilitate key events and workshops; define topics and objectives; assist with facilitation; capture action items; and conduct facility analyses on DLA Energy assets.
(3) PMD Program Database Maintenance Support: maintain two existing Microsoft Access databases (Project Tracker and Fuel Asset Management) through troubleshooting, performance monitoring, weekly backups, administrator updates, user training, report generation, and error resolution; support security testing and documentation; and perform one-time data migration to the DoD Sustainment Management System (SMS) Fuels if required.
(4) EEPD Database Research and Development: assess data management and reporting requirements for MilCon and EAOTS programs; conduct gap analyses against EBS capabilities; develop a strategy and implementation plan; design, develop, and deploy a new Access database; deliver user guides; and provide semiannual enhancements, system change records, and maintenance.
(5) Facility Sustainment Model Technical and Analytical Support: prepare monthly status reports; conduct kick-off and post-award meetings with staffing plans and transition-in/out strategies; support knowledge transfer; implement performance measurement and quality control; and deliver contract deliverables including SOPs, process maps, additional materials, meeting minutes, database reports, and transition plans according to the CDRL schedule.
Period of Performance
November 8, 2022 through November 7, 2027, comprising a 12-month base period and four 12-month option periods, with an additional six-month contract extension possible.
Place of Performance
On-site at DLA Energy Office, 8725 John J. Kingman Rd., Suite 4943, Fort Belvoir, VA 22060-5222, with authorized travel to locations outside the National Capital Region as required by the COR and CO.
Bidder Requirements
Offerors must propose key personnel including:
Senior Analyst (one FTE) with a Master’s degree in Business, Engineering, Computer Science, Finance or related field; a minimum of 8 years of public or private oil and gas industry experience; 15 years in supply chain management, program management, and logistics strategy development; 5 years of Microsoft Office, performance measurement, metric development, strategic planning, and fuel community experience; 6 years of financial reporting and supply chain practices; and 3 years of report compilation and stakeholder management. Fluency in English is required.
Associate Analysts (one or more FTEs) with requisite technical reporting, drawing, and specification skills.
All personnel must pass a DoD non-critical sensitive background investigation, complete a DD 2875 SAAR form, obtain a Common Access Card and DLA Contractor Badge for unescorted access, sign non-disclosure agreements, and comply with DLA Energy security and telework policies.
