Sources Sought- Recruitment Video Production Services – The Jicarilla Service Unit

Recruitment Video Production Services
NAICS 512110 Motion Picture and Video Production
PSC T010 Photographic / Video Services
Indian Health Service Albuquerque Area Office

1. PURPOSE
The Indian Health Service (IHS), Albuquerque Area Office, is conducting market research to identify qualified Indian Small Business Economic Enterprises (ISBEEs) capable of providing comprehensive recruitment video production services for the Jicarilla Service Unit (JSU).
This Sources Sought is issued solely for informational and planning purposes. It does not constitute a solicitation, commitment, or guarantee of future contract award.

2. CASCADING SET ASIDE STRUCTURE (MARKET RESEARCH)
IHS is utilizing a Cascading Set-Aside approach in accordance with IHS acquisition policies and applicable FAR guidance. Market research is being conducted in the following order of precedence:
1. Indian Small Business Economic Enterprises (ISBEEs)
2. Indian Economic Enterprises (IEEs)
3. Small Business (SB) concerns
4. Other-than-small businesses (only if fewer than two qualified small businesses are identified)

If two or more responsible ISBEE firms capable of performing the requirement respond, IHS intends to set aside the future solicitation exclusively for ISBEE participation.

3. PROJECT OVERVIEW
IHS intends to procure commercial video production services for development of:
One (1) fully produced 3 5 minute recruitment video
One (1) 30 60 second social-media optimized cut
Final master files, web optimized files, and all production working files
All services performed in accordance with commercial industry standards and the attached draft Statement of Work (SOW)

This requirement will be solicited as a Firm Fixed Price (FFP) commercial item acquisition under FAR Part 12.

Estimated Period of Performance: 10 calendar days from the date of award.

4. SCOPE OF SERVICES
Respondents must demonstrate the ability to provide all labor, materials, travel, planning, filming, editing, 508 compliant captioning, graphics, music licensing, and final delivery needed to produce professional video content that includes:
Pre production planning, scripting, storyboarding
Onsite filming at JSU and surrounding community locations
Interview recordings, b roll capture, audio production
Professional-grade video quality (minimum 1080p)
Optional FAA compliant drone operations
Full post production editing and revisions
Section 508 compliant deliverables (captioning, accessibility)

All footage and media will become Government property.

5. REQUIRED CAPABILITIES
Interested firms must demonstrate capability in the following areas:
Commercial video production experience (preferably healthcare or government)
Ability to complete full project within a 10 day performance window
Experience with 508 compliance, privacy controls, and HIPAA considerations
In house capability to produce all deliverables
Ability to film in clinical and/or Tribal community environments
Personnel/equipment to capture professional grade interviews and b roll

6. REQUESTED RESPONSE INFORMATION
Interested sources shall submit a capability statement (no more than 8 pages). At minimum, include:
1. Company Information
Name, address, UEI number
Business type (ISBEE, IEE, Small Business, HUBZone, SDVOSB, WOSB, etc.)
2. Certification as a Small Business Indian Firm. The government is ONLY interested in
Small Business Indian Firms. (See attached Representative Form).
3. Demonstrated Relevant Experience
Examples of similar video production projects
Past performance for government, healthcare, or Tribal customers
4. Technical Capability
Equipment, personnel, and processes used
Ability to meet 10 day schedule
5. 508 Compliance Experience
Captioning tools and accessibility process
6. Point of Contact
Name, title, phone number, and email
7. GSA/FSS contract holders provide GSA/FSS/VA or other GWAC contract number,
only if applicable.

7. SUBMISSION INSTRUCTIONS

Responses must be emailed to:

Raelynn Ray
Contract Specialist
Indian Health Service, Albuquerque Area Office
Email: raelynn.ray@ihs.gov
Subject Line: Sources Sought Recruitment Video Production Services (JSU)
[Company Name]
Response Due: Monday, July 13, 2026
Late responses may not be considered.

8. DISCLAIMER
This notice is not a solicitation and does not obligate the Government to award a contract. The Government is not responsible for costs incurred in responding to this notice.
The results of this market research will determine the appropriate acquisition strategy, including whether the requirement will be set aside for:
ISBEE
IEE
Small Business
Full and open competition (only if no qualified small businesses respond)

9. ATTACHMENTS
Draft Statement of Work (SOW) Recruitment Video Production Services