Sources Sought--Aerospace Medical Accession Standards

This is a Request for Information (RFI) or an informal notice for Sources Sought1 surveying and seeking the market for potential contractors to perform the work outlined herein and capable of providing a conceivable firm-fixed price. This RFI does not constitute an Invitation for Bid, Request for Quote, or a Request for Proposal, nor should it be considered as a commitment on the part of the Government. The information received will not obligate the Government in any manner nor will the Government reimburse companies for any costs associated with submittal of this RFI.

Further, the information collected because of this RFI directly supports this agency's market research and will be exclusively used to help guide the acquisition strategy of this requirement; therefore, contractors are encouraged to participate in the attached survey (found on page 3) and provide the data corresponding with this Sources Sought. Once more, this notice is seeking information on contractors capable of providing services herein.

1 Sources Sought means herein, this agency is conducting market research to determine if there are capable section 8(a) businesses that can perform the requirements below.

Overview of the Requirement.

The requirement is subject to change. This overview is intended to provide information as we survey the market; therefore, upon reviewing the requirement, if your business is capable, please complete the Contractor Capability Survey (page 3):

Overview. The requirement is a non-personal services effort providing professional medical services as Subject Matter Experts (SMEs) to the Aerospace medical standards program at Joint Base San Antonio (JBSA), Randolph Air Force Base, TX.

The services include medical related expertise specific to the perspective programs supporting the Government agency since it functions as the Department of the Air Force (DAF) medical certification and waiver authority conducting occupational suitability risk assessments and analysis for all individuals applying for enlistment, commissioning, flight training, and other AF special operational duty accession programs; including the United States Air Force Academy (USAFA), Air Force Reserve Officer Training Center (ROTC), United States Medical Enlisted Processing Centers (MEPS), Air Force Reserves, Air National Guard, and DoD Medical Evaluation Review Board (DoD MERB).

Requirements. The services include an estimate of three (3) SMEs: Aerospace Medical Technicians (Flight & Operational Medical Technicians); (1) SME: Aerospace Medicine Specialist Physician (Flight Surgeon); and (1) SME: Clinical Psychologist (Mental Health Provider). The SMEs will support the Government agency by performing services that include medical standards consultation, specifically in the areas of military service, data inputs and updates to an exclusive government provided database on medical certification, waivers, and cases of attrition from training, secondary to medical issues and standards. The contractor shall provide the personnel, management, transportation, and quality control. Again, each SME has a different level of experience that will be outlined in the final PWS; however, for the sake of this survey, it will give potentially interested contractors an idea of the requirement.

Performance Information:

INSPECTION: Government

ACCEPTANCE: Government

PERFORMANCE PERIOD: One Base Year and 3 Option Years

PLACE OF PERFORMANCE: JBSA-Randolph AFB, Texas

The North American Industrial Classification Systems (NAICS) is 621498 All other Outpatient Care Centers and the Product Service Code (PSC) is Q403 Medical Evaluation/Screening.

Interested businesses are encouraged to participate in this survey by completing the attached survey and/or by providing your business capability statement or profile to the contact representative by email. Capability statements should include the small business size, capabilities, and location. Responses must be complete and sufficiently detailed with their qualifications to perform the work.

All notification and information regarding this Sources Sought will be issued electronically only through this Government Point of Entry. Interested business entities should be registered on the System for Award Management (SAM). To sell goods and services to the government, businesses must be registered in SAM and must maintain a Unique Entity Identifier (UEI). If you are not registered, you may enroll through the SAM website at http://www.sam.gov or call (866) 606-8220.

Keep in mind, this Sources Sought is to help identify if there are any potential offerors and to research the federal market to support the acquisition strategy. This RFI does not commit the Government to enter into any contractual agreement, nor will the Government pay for any information requested hereunder. Participating businesses are solely responsible for all expenses associated to responding to this survey. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information regarding this research.

The Government shall incur no obligations or liabilities to anyone for any costs or expenses incurred by responding to this RFI; to include the obligation to acknowledge receipt or provide feedback to the respondents. Not responding to this request does not preclude participation in any future RFQ. The information provided in this RFI is subject to change and is not binding. Do not submit any pricing. The Government requests that no proprietary, classified, confidential, or sensitive information be included in the response. NO phone calls and/or request for a solicitation will be accepted or acknowledged and questions will not be accepted. Company brochures are NOT desired.

Survey responses must be received by: 4:00 p.m. (Central Standard Time) Monday, 28 April 2025

Please email surveys back to us in readable format such as PDF. Do not insert any formulas or links to help ensure electronic data can be received through the firewall. ** Please keep file names to 30 or less characters (without special characters). Due to firewalls and the security of email correspondences, it is best to keep your file names to a minimum so we can get them on this end; otherwise, they are subject to being undeliverable.