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Sliding Gate Safety Deficiencies Remediation   2

ID: 19JA5126Q0367 • Type: Solicitation • Match:  100%
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Description

Enclosed is a Request for Quotations (RFQ) for Sliding Gate Safety Deficiencies Remediation at the U.S. Consulate General Naha, Japan. If you would like to submit quotation, follow the instructions in Section J of the RFQ, complete the required portions of the attached document, and submit it to the email address shown in paragraph 3. Quotations of the Cover Letter.

The U.S. Government intends to award a Purchase Order to the responsible company submitting a technically acceptable quote at the lowest price. The U.S. Embassy Tokyo intends to award the Purchase Order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quoters shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to contract award. Therefore, quoters are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Your quotation must be submitted electronically to Miyuki Mita via email to MitaMX@state.gov. The e-mail size must not exceed 15MB. If the e-mail size should exceed the 15MB, the submission must be made in separate e-mails less than 15MB each. After submission of quotation, quoters shall contact Miyuki Mita by phone (Office: 03-3224-5755 or Mobile: 090-1110-9320) or email to confirm the receipt of quotation.

Background
The U.S. Consulate General in Naha, Japan, is issuing a Request for Quotations (RFQ) for the remediation of safety deficiencies related to the TT300 sliding vehicle gates. The goal of this contract is to ensure compliance with safety standards and enhance the operational safety of these gates, which are critical for the security of the consulate's operations.

Work Details
The contractor will be responsible for remediating life-safety deficiencies identified on the TT300 sliding vehicle gates at the U.S. Consulate Naha. The scope of work includes:
1. Civil and Structural Work: Excavation, removal of existing asphalt pavement, and construction of new concrete foundations and retaining wall extensions to a height of 1.2 meters along the gate run-out length.

2. Installation of Physical Stops: Fabrication and installation of new physical stops at both fully open and closed positions to prevent run-out.

3. Installation of IR Sensors and Safety Edge Switches: Installation of infrared (IR) beam sensors and safety edge switches integrated into the gate control system.

4. Electrical and Control System Integration: Installation of necessary electrical wiring, conduit, junction boxes, and control components to integrate safety devices into the gate operator system.

5. Finishing, Testing, and Verification: Application of new wall paint, restoration of surfaces, and full operational testing to ensure compliance with UL 325, ASTM F2200 standards.

Period of Performance
All work shall be completed within 90 calendar days from the Notice to Proceed.

Place of Performance
U.S. Consulate General Naha, 2-1-1 Toyama, Urasoe, Okinawa 901-2104, Japan.

Bidder Requirements
Quoters must be technically qualified and financially responsible to perform the work described in this RFQ. Requirements include:
1. Ability to understand written and spoken English and Japanese.
2. Established business with a permanent address in Japan.
3. Prior construction experience with suitable references.
4. Necessary personnel, equipment, and financial resources available.
5. All licenses and permits required by local law.
6. Compliance with local insurance requirements.
7. Ability to obtain performance security if required.
8. No adverse criminal record or political/business affiliations contrary to U.S. interests.
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Overview

Agency
U.S. Embassy In Tokyo [DOS]
Response Deadline
Aug. 26, 2026, 10:00 p.m. EDT Due in 41 Days
Posted
July 16, 2026, 2:49 a.m. EDT
Set Aside
None
NAICS
238990 - All Other Specialty Trade Contractors
PSC
5660 - Fencing, Fences, Gates And Components
Place of Performance
Naha, JP-47 901-2104 Japan
Source
Open
Current SBA Size Standard
$19 Million
Pricing
Likely Fixed Price
Est. Level of Competition
Average
Est. Value Range
Experimental
$50,000 - $200,000 (AI estimate)
On 7/16/26 U.S. Embassy In Tokyo issued Solicitation 19JA5126Q0367 for Sliding Gate Safety Deficiencies Remediation due 8/26/26. The opportunity was issued full & open with NAICS 238990 and PSC 5660.
Primary Contact
Name
Christopher G. Staff   Profile
Email
staffcg@state.gov
Phone
81332245616
Fax
81332245179

Secondary Contact

Name
Miyuki Mita   Profile
Email
mitamx@state.gov
Phone
81332245755
Fax
81332245179

Documents

Posted documents for Solicitation 19JA5126Q0367

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Additional Details

Source Agency Hierarchy
STATE, DEPARTMENT OF > STATE, DEPARTMENT OF > US EMBASSY TOKYO
FPDS Organization Code
1900-JA800
Source Organization Code
100167081
Last Updated
July 16, 2026
Last Updated By
staffcg@state.gov
Archive Date
Sept. 11, 2026