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Controlled Substance Removal Program for Pharmacy Services VA Palo Alto Health Care System

ID: 36C26126P0695 • Type: Special Notice • Match:  90%
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Description

Special Notice Special Notice Page 3 of 3 Special Notice *= Required Field Special Notice Page 1 of 3 This is an INTENT TO SOLE SOURCE NOTICE only. This is an intent to sole source notice for commercial items prepared in accordance with FAR Subpart 5.2, Synopses of Proposed Contract Actions. This announcement constitutes the only notice of intent to sole source and synopsis of proposed action. The Department of Veteran Affairs, Network Contracting Office (NCO) 21 will be awarding controlled substance removal program for VA Palo Alto Health Care System (VAPAHCS) Pharmacy, using 41 USC 3304(a)(5), 38 U.S. Code 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) or VAAR 819.7009 (DEVIATION) up to $5,000,000. 819.7008 Sole source awards to a certified service-disabled veteran-owned small business (only one responsible source and no other supplies or services will satisfy agency requirements), to EWA Direction. This notice of intent is not a request for quotations; interested parties may express their interest by completing the attached Market Research Questionnaire and returning it to Rachael.Becker@va.gov no later than 12 PM PST on 05/21/26. When responding to this announcement, respondents should refer to number 36C26126P0695, Notice of Intent in the subject line. A determination not to complete this proposed contract upon responses to this notice is solely within the discretion of the Government. Verbal and facsimile responses are not acceptable and will not be considered. All interested parties are reminded to be registered with System for Award Management (SAM) at https://sam.gov/SAM/ in order to be eligible for award of Government contracts. No telephone calls will be accepted. If after 05/21/26 at 12 PM PST, no viable responses have been received in response to this announcement, NCO 21 shall negotiate solely with EWA Direction. The Government anticipates the award of a firm-fixed-price contract. A determination by the Government whether to compete the proposed requirement shall be based upon responses received and is solely within the discretion of the government. Information received shall be considered solely for the purpose of determining whether to conduct a competition. OTHER ATTACHMENTS See attached document: Market Research Questionnaire. See attached document: Performance Work Statement (PWS)
Background
The Department of Veteran Affairs, Network Contracting Office (NCO) 21 is issuing this Special Notice as an intent to sole source for a Controlled Substance Removal Program for the VA Palo Alto Health Care System (VAPAHCS) Pharmacy.

This contract aims to ensure compliance with VHA Directive 1108.01 and Title 21 Code of Federal Regulations (CFR) regarding the secure handling, deactivation, and disposal of controlled substances that are expired, damaged, returned, unusable, or otherwise unwanted. The contract will be awarded using non-competitive procedures authorized under specific statutes and regulations.

Work Details
The Contractor shall provide all labor, materials, equipment, supervision, and technical expertise necessary to support a Controlled Substance Waste Disposal (CsRx) Program. Services include:
- Provision, installation, and maintenance of secure disposal containers.
- Continuous supply and replenishment of containers and contingency stock.
- Training and program implementation support.
- Compliance assurance and documentation.
- Ongoing customer and technical support.

Performance Requirements include:
- Installation of tamper-resistant containers that deactivate controlled substances upon deposit and prevent diversion.
- Installation must minimize disruption to patients and comply with safety standards.
- Ensure uninterrupted supply of containers with contingency inventory maintained at VA facilities.

Training Requirements involve initial on-site training at Palo Alto VA and web-based training for satellite locations covering proper use of containers, safety procedures, DEA-compliant handling practices, and diversion prevention awareness. The Contractor must maintain a Quality Assurance/Quality Control program including routine inspections and compliance documentation.

Place of Performance
Services shall be provided at various VA facilities including: Palo Alto VA Medical Center, Menlo Park Division, Livermore, Fremont, and San Jose VA Clinic.

Overview

Response Deadline
May 21, 2026, 3:00 p.m. EDT Due in 3 Days
Posted
May 7, 2026, 5:22 p.m. EDT
Set Aside
None
Place of Performance
Palo Alto, CA USA
Source

Current SBA Size Standard
$47 Million
Pricing
Fixed Price
Est. Level of Competition
Sole Source
Est. Value Range
Experimental
$50,000 - $250,000 (AI estimate)
Signs of Shaping
67% of similar contracts within the Veterans Health Administration had a set-aside.
On 5/7/26 VISN 21: Sierra Pacific Network issued Special Notice 36C26126P0695 for Controlled Substance Removal Program for Pharmacy Services VA Palo Alto Health Care System due 5/21/26.
Primary Contact
Title
Contracting Officer
Name
Rachael Becker   Profile
Phone
(916) 923-4972

Documents

Posted documents for Special Notice 36C26126P0695

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > 261-NETWORK CONTRACT OFFICE 21 (36C261)
FPDS Organization Code
3600-00261
Source Organization Code
100163852
Last Updated
May 7, 2026
Last Updated By
Rachael.Becker@va.gov
Archive Date
June 5, 2026