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Waste, Solid, and Recycling | Southern Ohio VA Medical Centers | Chillicothe, Cincinnati, Columbus, and Dayton VA Medical Facilities   2

ID: 36C25026Q0297 • Type: Synopsis Solicitation • Match:  95%
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Description

Posted: March 17, 2026, 2:11 p.m. EDT
The purpose of this solicitation is to update the period of performance, provide a new Price-Cost Schedule excel file with clarification, and extend the current solicitation. The estimated period of performance is hereby changed to 6/1/2026 5/31/2027. Any instance of 4/1 start date shall be replaced with 6/1. Any instance of 3/31 end date shall be replaced with 5/31. Price-Cost_Schedule 26Q0297 v2 is attached to this amendment that identifies all the changed start and end dates. All offerors are to use the v2 version of this document in order to submit their price quote. To clarify the Price-Cost_Schedule. There are four (4) separate CLINS for each facility for each period of performance, they are as follows: Tonnage estimates How many tons of solid waste or recycling we anticipate using. Rental fees Monthly rental fees for equipment Haul Fees Fully burdened price per haul (Recurring Pickups) at the quantities specified in column G of the Excel file. On-call / Emergent pickup fees Fully burdened price for each haul that is outside the scope of recurring pickups (i.e., a pickup between a series of pickups). All vendors must provide all items listed in the Quote Preparation Instructions to be considered responsive. Large businesses are required to submit a formal subcontracting plan. Small businesses are not required to submit a formal subcontracting plan; however, if they intend to utilize a subcontractor, they must identify the subcontractor and describe the work the subcontractor will perform. The Solicitation deadline is hereby extended until 1:30PM EST on 4/3/2026. All responses shall be emailed to Joshua.Kovar@VA.gov prior to the deadline. ATTACHMENTS OR DOCUMENTS:
Posted: March 4, 2026, 9:00 a.m. EST
Posted: Feb. 13, 2026, 10:40 a.m. EST
Background
The solicitation is issued by the Veterans Health Administration (VHA) for the VISN 10 Southern Ohio VA Facilities, which include Chillicothe, Cincinnati, Columbus, and Dayton. The goal of this contract is to secure a solid waste and recycling provider to manage refuse removal services in compliance with local, state, and federal regulations.

Work Details
The contractor will provide all necessary personnel, equipment, tools, materials, vehicles, supervision, licenses, and permits for refuse removal from specified VA Medical Centers and associated facilities. Services must comply with all regulations. The contractor is responsible for landfill fees and permits. Key tasks include:
- Refuse removal from Chillicothe VA Medical Center, Cincinnati VA Medical Center, Ft. Thomas VA Domiciliary, Columbus VA Ambulatory Care Center, Dayton VA Medical Center, and Springfield Community-Based Outreach Center.
- Adherence to safety protocols to protect staff and property.
- Reporting any damage or operational hindrances promptly.
- Providing Government-approved containers that are rat-proof and leak-proof.
- Transporting waste to licensed disposal facilities while adhering to all applicable regulations.
- Monthly reporting of services performed including tonnage collected and compliance documentation.

Period of Performance
Base Period: 04/01/2026 – 03/31/2027; Option Year 1: 04/01/2027 – 03/31/2028; Option Year 2: 04/01/2028 – 03/31/2029; Option Year 3: 04/01/2029 – 03/31/2030; Option Year 4: 04/01/2030 – 03/31/2031.

Place of Performance
Chillicothe VA Medical Center (17273 State Route 104, Chillicothe, OH), Cincinnati VA Medical Center (3200 Vine St., Cincinnati, OH), Ft. Thomas VA Domiciliary (1000 South Fort Thomas Avenue, Ft. Thomas, KY), Columbus VA Ambulatory Care Center (420 N. James Rd., Columbus, OH), Dayton VA Medical Center (4100 West Third St., Dayton, OH), Springfield Community-Based Outreach Center (1620 N. Limestone St., Springfield, OH).

Overview

Agency
VISN 10: Healthcare System (VISN-10) [VA - VHA]
Response Deadline
April 3, 2026, 1:30 p.m. EDT (original: March 4, 2026, 1:30 p.m. EST) Past Due
Posted
Feb. 13, 2026, 10:40 a.m. EST (updated: March 17, 2026, 2:11 p.m. EDT)
Set Aside
None
NAICS
562111 - Solid Waste Collection
PSC
S205 - Housekeeping- Trash/Garbage Collection
Place of Performance
US Department of Veterans Affairs Please see PWS for location information. OH USA
Source
Open
Current SBA Size Standard
$47 Million
Pricing
Fixed Price
Est. Level of Competition
Low
Est. Value Range
Experimental
$400,000 - $900,000 (AI estimate)
Signs of Shaping
66% of similar contracts within the Veterans Health Administration had a set-aside.
On 2/13/26 VISN 10: Healthcare System issued Synopsis Solicitation 36C25026Q0297 for Waste, Solid, and Recycling | Southern Ohio VA Medical Centers | Chillicothe, Cincinnati, Columbus, and Dayton VA Medical Facilities due 4/3/26. The opportunity was issued full & open with NAICS 562111 and PSC S205.
Primary Contact
Title
Contracting Officer
Name
Josh Kovar   Profile
Email
joshua.kovar@va.gov
Phone
(937) 268-6511

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > 250-NETWORK CONTRACT OFFICE 10 (36C250)
FPDS Organization Code
3600-00250
Source Organization Code
100167099
Last Updated
June 2, 2026
Last Updated By
Joshua.Kovar@va.gov
Archive Date
June 2, 2026