Potable Water Utility Service - Chillicothe

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. This is a request for quote (RFQ), and the solicitation number is 36C25026Q0102. The Government anticipates awarding a firm-fixed price five (5) year ordering agreement/ Blanket Purchase Agreement (BPA) resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circulars FAC 2025-06 (eff. 10/01/2025). The associated North American Industry Classification Code (NAICS) is 221310, Water Supply and Irrigation Systems. The Department of Veterans Affairs, Network Contracting Office (NCO) 10, is soliciting quotes from all sources to supply potable water utility services for the Chillicothe VA Medical Center, 17273 State Route 104, Chillicothe, Ohio, 45601. Average usage is estimated at one-hundred-fifteen thousand (115,000) gallons per day with a maximum of five (5) million gallons per month. The Contractor shall operate and maintain its Water System in compliance with all applicable laws, rules, permits and regulations promulgated by any and all governmental authorities having jurisdiction. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information, along with any other documents necessary to support the requirements below. Quotes are to be provided to DeJanee R. Evans, Contract Specialist, via email at: dejanee.evans@va.gov no later than November 19, 2025, by 5:00pm EST. No telephone calls will be accepted. No submission received after the above mentioned date and time will be accepted. ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 LT Facility Water for FY26 Period of Performance: JANUARY 4, 2026, to DECEMBER 31, 2026 Base ACRN: 1 Requisition Number: 538-26-2-6060-0007 Appropriation: 538-3660162-6060-851100 Plant Operations and Le-2392 Water-010050170 1001 1.00 YR Facility Water for FY27 Period of Performance: JANUARY 1, 2027, to DECEMBER 31, 2027 Price Period 1 ACRN: 1 Requisition Number: 538-26-2-6060-0007 Appropriation: 538-3660162-6060-851100 Plant Operations and Le-2392 Water-010050170 2001 1.00 YR Facility Water for FY28 Period of Performance: JANUARY 1, 2028, to DECEMBER 31, 2028 Price Period 2 ACRN: 1 Requisition Number: 538-26-2-6060-0007 Appropriation: 538-3660162-6060-851100 Plant Operations and Le-2392 Water-010050170 3001 1.00 YR Facility Water for FY29 Period of Performance: JANUARY 1, 2029, to DECEMBER 31, 2029 Price Period 3 ACRN: 1 Requisition Number: 538-26-2-6060-0007 Appropriation: 538-3660162-6060-851100 Plant Operations and Le-2392 Water-010050170 4001 1.00 YR Facility Water for FY30 -Period of Performance: JANUARY 1, 2030, to DECEMBER 31, 2030 Price Period 4 ACRN: 1 Requisition Number: 538-26-2-6060-0007 Appropriation: 538-3660162-6060-851100 Plant Operations and Le-2392 Water-010050170 The following solicitation provisions apply to this acquisition: FAR 52.212-1, INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS (JUNE 2020) FAR 52.212-3, OFFERORS REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS (FEB 2021) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS (OCT 2018) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following clauses are incorporated into 52.212-4 as an addendum to this contract: FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) FAR 52.203-16 PREVENTING PERSONAL CONFLICTS OF INTEREST (DEC 2011) FAR 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (APR 2014) FAR 52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT PAPER (MAY 2011) FAR 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (JUL 2016) FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013) VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020) 852.203-70, 852.232-72, 852,233-70, 852.233-71 852.246-71, 852.247-71, 852.270-1 VAAR 852.212-71 GRAY MARKET LANGUAGE (MAY 2016) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Jan 2021 The following subparagraphs of FAR 52.212-5 are applicable: [52.203-6, 52.204-10, 52.209-6, 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-1, 52.225-13, 52.232-18, 52.232-19, and 52.232-33.] FAR 52.232-2 SERVICE OF PROTEST (SEPT 2006) - - Hand-Carried Address: Department of Veterans Affairs, Network Contracting Office 10, 2780 Airport Drive, Suite 340, Columbus, OH 43219 All quoters shall submit the following: A completed schedule with pricing, adequate documentation detailing the capabilities of the product or service, and an estimated price of escalation for different CLINs (Contract Line Item Numbers) covering the anticipated five (5) year ordering agreement/Blanket Purchase Agreement (BPA). Offerors shall clearly identify any expected annual rate changes or adjustments applicable to each CLIN in accordance with their published utility rate schedules. All quotes shall be sent to the electronically via email to DeJanee R. Evans at dejanee.evans@va.gov. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The award will be made to the response most advantageous to the Government. Responses should contain your best terms and conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than 11/19/2025 5:00 PM Eastern Time to dejanee.evans@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact DeJanee R. Evans Contract Specialist Network Contract Office (NCO) 10 Office: 937-268-6511 x1524 Email: dejanee.evans@va.gov Acquisition of Potable Water as a Utility Performance Work Statement (PWS) The Ross County Water Company, Inc. (Contractor) shall provide potable water to the following address: U.S. Department of Veterans Affairs Medical Center 17273 State Route 104, Chillicothe, Ohio 45601 The Contractor shall use the previously installed meter located at the U.S. Department of Veterans Affairs Medical Center property along Sandusky Boulevard. The water shall be supplied from a sixteen (16 ) inch ductile iron main line at 120 PSI minimum pressure and shall be softened to a maximum 150 PPM hardness and chlorinated to 1.0 1.2 PPM. The point of delivery shall be located at: Southwest corner of the VA Medical Center property in close proximity to Building 256 (former VA water treatment plant). Average usage is estimated at one-hundred-fifteen thousand (115,000) gallons per day with a maximum of five (5) million gallons per month. The Contractor shall operate and maintain its Water System in compliance with all applicable laws, rules, permits and regulations promulgated by any and all governmental authorities having jurisdiction. Metering equipment shall be secured in the existing Master Meter Pit located at the Southwest corner of the VA Medical Center property along Sandusky Boulevard. The metering device shall be read on a monthly basis. An appropriate representative of the VA shall, at all reasonable times, have access to the metering device for the purpose of verifying the meter readings. The Contractor will calibrate such metering equipment whenever requested by the VA but not more frequently than once every twelve (12) months, unless the VA agrees to reimburse the Contractor for the cost of such tests and calibrations. A meter registering not more than two (2%) percent above or below the test result shall be deemed to be accurate. The previous readings of any meter disclosed by testing to be inaccurate shall be corrected for the three (3) months previous to such tests. If any meter fails to register for any period, the amount of water furnished during such period shall be deemed to be the amount of water delivered in the corresponding period immediately prior to the failure, unless the Contractor and VA agree upon a different amount.