RFQ 19TU4626Q1004 For SD Renting Vehicle

Background
The U.S. Consulate General in Istanbul is seeking to rent two sedan-type vehicles without drivers for a one-year period. The contract aims to provide reliable transportation services to support the operations of the consulate, ensuring that the vehicles meet specific requirements for quality and safety.

Work Details
The contractor is required to provide two sedan-type vehicles with the following specifications:
- Vehicles must have a minimum 1.6 cc gasoline or diesel engine, automatic transmission, four doors, and a capacity for four passengers.
- Vehicles should be the latest model or no more than one year old, in excellent condition with air conditioning.
- Proof of vehicle registration, mandatory traffic insurance, full (kasko) insurance, and license plate numbers must be provided before delivery.
- Vehicles must be changed monthly or more frequently upon request ('Cycle').
- Replacement vehicles may be requested on short notice due to accidents or breakdowns, with a requirement to change the vehicle within four hours of notice.
- Each rotated vehicle must differ in color and license plate number from previous rentals and cannot be reused within a year.
- Vehicles should be delivered with full fuel tanks and returned in the same condition.
- The contractor is responsible for all managerial costs, operational expenses, maintenance, and insurance associated with the vehicles.
- Vehicles must comply with Turkish automotive maintenance and safety regulations, including seasonal tire requirements.

Period of Performance
The contract will be performed over a one-year period from August 1, 2026, to July 31, 2027.

Place of Performance
The services will be performed at locations designated by the U.S. Consulate General in Istanbul.

Bidder Requirements
Bidders must demonstrate capability to meet all specified vehicle requirements including providing proof of insurance and registration. Additionally, contractors must have experience in providing similar vehicle rental services.

Incumbent Analysis (see Incumbents section for more detail)
This RFQ appears to have a closely related prior contract, 19TU4623C1008, awarded to Grand Car Filo Kiralama Ve Ticaret Limited Sirketi for $343,200 (08/01/23–01/26/27). The prior award is described as “VEHICLE RENT” and the current requirement similarly calls for renting two sedan-type vehicles without drivers for a defined one-year period, with comparable operational expectations such as providing replacement vehicles on short notice and meeting vehicle condition/insurance and registration requirements.