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RFI for Blood Bank Validation Services

ID: VA-25-00023242 • Type: Sources Sought • Match:  100%
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Description

Posted: Dec. 9, 2025, 2:02 p.m. EST

RFI Amendment 1 is issued to extend the deadline for responses from 12/11/2025 to 12/18/2025. No other revisions are being made. Please have questions and responses submitted IAW the below by 5pm ET on Thursday, December 18, 2025.

This is a Request for Information (RFI) issued for the sole purpose of conducting market research; do not submit a proposal/quote.

VA Medical Centers operate a blood bank and/or perform transfusion services and will be using the Oracle Health Pathnet Blood Bank system after go-live. Validation Services are required by regulatory and accreditation organizations to ensure patient and blood products safety. Compliance with the Food and Drug Administration (FDA) Regulations requires that these environments are validated prior to go-live. EHRM-IO seeks a contractor to provide blood bank validation services at each site with Full Blood Bank/Transfusion Medicine Services and those with transfusion only services to validate the build and configuration of the system, both for the local site build and enterprise review of all orderables, interpretation patterns, blood products, instrumentation connectivity and patient product compatibility.

Please see the attached Draft PWS and RFI body for full information and response instructions.

ATTACHMENTS:

1) RFI - Blood Bank Validation Services;

2) Draft PWS - Blood Bank Validation Services

*PLEASE NOTE REGARDING THE PERFORMANCE LOCATION: NJ is the location of the contracting agency and was only input as the field is required.

RESPONSES (to include questions) ARE DUE BY COB (5pm ET) on December 11, 2025. Multiple attachments are acceptable, however please submit only one email response (i.e. one email response including a word document of questions, a PDF of your capability statement, and email body indicating your response). Please include any questions/comments you may have on the PWS, or effort in general in your one response.

The VA Technology Acquisition Center POCs for this RFI are Contract Specialist Steven Baum and Contracting Officer Wendella Baptiste. Submit questions directly to steven.baum@va.gov, with a CC to wendella.baptiste@va.gov.

Posted: Dec. 3, 2025, 5:48 p.m. EST
Background
The Department of Veterans Affairs (VA) Electronic Health Record Modernization Integration Office (EHRM-IO) aims to transform healthcare delivery by implementing an enterprise-wide electronic health record (EHR) system. This initiative seeks to standardize care across facilities, enhance interoperability, and improve experiences for both providers and Veterans.

EHRM-IO is migrating 170 Medical Centers (VAMCs) from the Veterans Information Systems and Technology Architecture (VistA) to the Oracle Health Millennium EHR. Many VAMCs operate blood banks or transfusion services and will utilize the Oracle Health Pathnet Blood Bank system post-go-live. Validation Services are mandated by regulatory bodies such as the FDA and The Joint Commission to ensure patient safety and compliance with regulations prior to system go-live.

Work Details
The contractor will provide comprehensive blood bank validation services at each site that offers Full Blood Bank/Transfusion Medicine Services or transfusion-only services. Key tasks include:
- Validating the build and configuration of the Oracle Health Pathnet Blood Bank system
- Ensuring compliance with regulatory standards
- Reviewing all orderables, interpretation patterns, blood products, instrumentation connectivity, and patient product compatibility.

The contractor must also develop a Contractor Project Management Plan (CPMP), deliver weekly and monthly progress reports, and ensure that validation services are completed no later than one month before each go-live event. Validation is expected to last up to 12 weeks per site, with simultaneous validations across multiple sites during scheduled go-live events.

Period of Performance
Validation services are anticipated to commence no later than August 1, 2026, with a duration of up to 12 weeks per site. The VA plans for 28 go-live events between January 2027 and November 2031.

Place of Performance
The contract work will be performed at contractor facilities or via telework with prior approval.

Overview

Agency
TAC New Jersey [VA - HQ - TAC]
Response Deadline
Dec. 18, 2025, 5:00 p.m. EST (original: Dec. 11, 2025, 5:00 p.m. EST) Past Due
Posted
Dec. 3, 2025, 5:48 p.m. EST (updated: Dec. 9, 2025, 2:02 p.m. EST)
Set Aside
None
NAICS
621991 - Blood and Organ Banks
PSC
DA01 - IT And Telecom - Business Application/Application Development Support Services (Labor)
Place of Performance
Eatontown, NJ 07724 United States
Source
Open
Current SBA Size Standard
$40 Million
Est. Level of Competition
Low
Est. Value Range
Experimental
$500,000 - $2,000,000 (AI estimate)
Odds of Award
18%
Signs of Shaping
50% of similar contracts within the VA Headquarters had a set-aside.
On 12/3/25 TAC New Jersey issued Sources Sought VA-25-00023242 for RFI for Blood Bank Validation Services due 12/18/25. The opportunity was issued full & open with NAICS 621991 and PSC DA01.
Primary Contact
Name
Steven Baum   Profile
Email
steven.baum@va.gov
Phone
None

Secondary Contact

Name
Wendella Baptiste   Profile
Email
wendella.baptiste@va.gov
Phone
(848) 377-5155

Documents

Posted documents for Sources Sought VA-25-00023242

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > TECHNOLOGY ACQUISITION CENTER NJ (36C10B)
FPDS Organization Code
3600-0010B
Source Organization Code
100180016
Last Updated
Jan. 2, 2026
Last Updated By
steven.baum@va.gov
Archive Date
Jan. 2, 2026