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Request for Quotations (RFQ) for Preventive Maintenance Services for the Fuel Management System

ID: 19SF2026Q0012 • Type: Solicitation • Match:  100%
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Description

The U.S. Consulate General Cape Town, South Africa, invites quotations under Solicitation No. 19SF2026Q0012 for the provision of Preventive Maintenance Services for the Fuel Management System. The Government intends to award a firm-fixed-price contract consisting of a base year plus four (4) option years to the responsible offeror submitting the lowest-priced, technically acceptable quotation.

The complete solicitation package is attached to this notice. Interested vendors are responsible for reviewing the solicitation package in its entirety and complying with all instructions, requirements, and submission procedures contained therein.

A mandatory pre-quotation conference and site visit will be held on Thursday, August 6 2026, at 10:00 (SAST) at the U.S. Consulate General Cape Town. Vendors are specifically advised to carefully review the cover letter contained in the attached solicitation package for the mandatory site visit access requirements, including the attendee and vehicle information that must be submitted by the stated deadline. Failure to comply with these requirements will result in denial of access to the pre-quotation conference and site visit.

Quotations must be submitted electronically to capetown_quotation@state.gov no later than Thursday, August 13, 2026, at 10:00 (SAST). Offerors must submit all documents required by the solicitation and be registered in the System for Award Management (SAM) at www.sam.gov at the time of quotation submission in accordance with FAR 4.1102. Quotations that do not comply with the solicitation requirements may be determined ineligible for award.

Background
The U.S. Consulate General Cape Town, South Africa, is seeking quotations for Preventive Maintenance Services for the Fuel Management System under Solicitation No. 19SF2026Q0012. The contract aims to ensure the safe and efficient operation of fuel systems at the consulate, with a firm-fixed-price contract structure that includes a base year and four option years.

Work Details
The contractor will provide comprehensive preventive maintenance services for the Fuel Management System, which includes:
1. Maintaining fuel pumps, storage tanks, panel controls, and fuel polishing systems.
2. Conducting inspections and maintenance tasks as outlined in Exhibit A of the Technical Statement of Work, including:
- Inspecting all piping runs for damage and leakage.
- Ensuring proper venting of underground storage tanks (USTs) and day tanks.
- Cleaning or replacing strainers and filters.
- Verifying operation of automatic controls including leak detection.
- Performing annual inspections on fuel pumps and management system panel controls.
3. Providing trained technicians to perform scheduled preventive maintenance and ensuring all work is completed professionally and timely.
4. Submitting post trip reports within 14 days after service visits, along with signed preventive maintenance checklists.

Period of Performance
The contract will be performed over a base year with four (4) one-year options following the date of contract award.

Place of Performance
U.S. Consulate General Cape Town, South Africa.

Bidder Requirements
Bidders must provide trained technicians with appropriate tools and testing equipment for maintenance services. They are required to submit names, biographic data, and police clearances for all personnel used on this contract within 5 days after award. No technician will be allowed on site without prior authorization. Security clearances are not required as there will be no access to classified information.
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Overview

Agency
U.S. Consulate General Cape Town [DOS]
Response Deadline
Aug. 13, 2026, 4:00 a.m. EDT Due in 21 Days
Posted
July 21, 2026, 11:38 a.m. EDT
Set Aside
None
NAICS
811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
PSC
J091 - Maint/Repair/Rebuild Of Equipment- Fuels, Lubricants, Oils, And Waxes
Place of Performance
Cape Town, ZA-WC 7495 South Africa
Source
Open
Current SBA Size Standard
$12.5 Million
Pricing
Fixed Price
Evaluation Criteria
Lowest Price Technically Acceptable (LPTA)
Est. Level of Competition
Average
Est. Value Range
Experimental
$25,000 - $125,000 (AI estimate)
On 7/21/26 U.S. Consulate General Cape Town issued Solicitation 19SF2026Q0012 for Request for Quotations (RFQ) for Preventive Maintenance Services for the Fuel Management System due 8/13/26. The opportunity was issued full & open with NAICS 811310 and PSC J091.
Primary Contact
Name
Natheer Ford   Profile
Email
fordn@state.gov
Phone
(021) 702-7300

Secondary Contact

Name
Desmond K Adams   Profile
Email
adamsdk@state.gov
Phone
(021) 702-7300

Documents

Posted documents for Solicitation 19SF2026Q0012

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Additional Details

Source Agency Hierarchy
STATE, DEPARTMENT OF > STATE, DEPARTMENT OF > AMERICAN CONSULATE CAPE TOWN
FPDS Organization Code
1900-SF200
Source Organization Code
100181415
Last Updated
July 21, 2026
Last Updated By
adamsdk@state.gov
Archive Date
Aug. 28, 2026