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Request for Information - IT Administration Contract for AFRL

ID: FA865225R0002 • Type: Sources Sought • Match:  90%
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Description

Posted: Aug. 26, 2025, 1:11 p.m. EDT

Description

This Sources Sought notice is issued solely for market research purposes to refine the Department of the Air Force draft Performance Work Statement (PWS) for an Air Force Research Laboratory (AFRL) enterprise-wide consolidation of IT administration services. Our goal is to gather industry feedback on the technical approach, performance standards, staffing profiles, assumptions, and risk-mitigation strategies before finalizing the PWS.

Background and Objectives

  • The Department currently manages IT administration in several stovepiped offices, leading to inconsistent processes, redundant tools, and staffing inefficiencies.
  • We intend to consolidate all network, system, endpoint, database, and application administration under a unified governance model.
  • This consolidation aims to improve service delivery, reduce total cost of ownership, and strengthen security posture.

Requested Industry Feedback

Interested parties are invited to:

  • Review the attached draft PWS and its performance objectives.
  • Comment on the scope, deliverables, performance metrics, and staffing requirements.
  • Identify any missing tasks or phases, alternative technical approaches, or innovative service-delivery models.
  • Highlight cost-drivers or assumptions that may affect schedule or resources.
  • Recommend best practices for governance, training, and transition management.

Submission Instructions

  • Responses are limited to no more than 5 pages.
  • Include a brief capability statement (1 2 pages) and relevant past performance examples.
  • Submit all materials via SAM.gov no later than 5 September 2025, 1530 Eastern.
  • This notice is for market research only. No solicitation exists at this time, and no contract will be awarded based on this notice.

Revision History:

Amendment 0001, 7 Aug 2025 - posted Q&A document

Amendment 0002, 18 Aug 2025 - posted revised Q&A document

Amendment 0003, 22 Aug 2025 - posted revised Q&A document.

Amendment 0004, 25 Aug 2025 - posted revised Q&A document.

Posted: Aug. 22, 2025, 10:44 a.m. EDT
Posted: Aug. 18, 2025, 11:57 a.m. EDT
Posted: Aug. 7, 2025, 9:40 a.m. EDT
Posted: Aug. 5, 2025, 8:51 a.m. EDT
Background
The Department of the Air Force is seeking to refine the draft Performance Work Statement (PWS) for an enterprise-wide consolidation of IT administration services within the Air Force Research Laboratory (AFRL). The current management of IT administration is fragmented across various offices, resulting in inconsistent processes and inefficiencies.

The goal of this consolidation is to unify network, system, endpoint, database, and application administration under a single governance model to enhance service delivery, reduce costs, and improve security.

Work Details
The contractor will be responsible for the following tasks:
1) Sustainment, Migration and Cloud Hosting - ensuring application availability, compliance monitoring, outage notifications, root cause analysis, and code package promotion.
2) Help Desk Services - providing timely initial responses, first-touch resolutions, SLA compliance for resolved tickets, managing open tickets and minimizing ticket reopen rates.
3) Training - developing training schedules, increasing operational efficiency through training sessions, and evaluating instructor performance.
4) Software Development and Integration - delivering software on time with minimal defects while ensuring automated test coverage and continuous integration practices.
5) Cybersecurity and Security Engineering - maintaining system patching schedules, STIG compliance checks, infrastructure scans for vulnerabilities, and adherence to DoD policies.
6) Program and Financial Management - ensuring adequate staffing levels and timely delivery of Contract Data Requirements List (CDRL) items with high quality standards.

The contractor must also comply with security requirements related to accessing classified information up to TOP SECRET/SENSITIVE COMPARTMENTED INFORMATION (TS/SCI).

Place of Performance
The work will be performed at a secure Government facility as required for tasks involving access to classified information.

Overview

Agency
Air Force Research Laboratory (AFRL) [DoD - USAF - AFMC]
Response Deadline
Sept. 5, 2025, 3:30 p.m. EDT Past Due
Posted
Aug. 5, 2025, 8:51 a.m. EDT (updated: Aug. 26, 2025, 1:11 p.m. EDT)
Set Aside
None
NAICS
None
PSC
None
Place of Performance
Wright Patterson AFB, OH United States
Source
Open
Est. Level of Competition
Average
Odds of Award
22%
Vehicle Type
Indefinite Delivery Contract
On 8/5/25 Air Force Research Laboratory issued Sources Sought FA865225R0002 for Request for Information - IT Administration Contract for AFRL due 9/5/25.
Primary Contact
Name
Joshua Sawdey   Profile
Email
joshua.sawdey.1@us.af.mil
Phone
None

Secondary Contact

Name
R. Brant Dickerson   Profile
Email
richard.dickerson.2@us.af.mil
Phone
None

Documents

Posted documents for Sources Sought FA865225R0002

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Additional Details

Source Agency Hierarchy
DEPT OF DEFENSE > DEPT OF THE AIR FORCE > AFMC > AIR FORCE RESEARCH LABORATORY > FA8652 AFRL PK
FPDS Organization Code
5700-FA8652
Source Organization Code
100160969
Last Updated
Sept. 20, 2025
Last Updated By
joshua.sawdey.1@us.af.mil
Archive Date
Sept. 20, 2025