Request for Information - Construction and Facilities Engineering Records Management Program— Administrative and CAD Support Services

Background
Argonne National Laboratory (ANL) operates an Infrastructure Document Control Center (IDCC) responsible for managing construction and facilities engineering records across the full project lifecycle.

The IDCC supports a variety of infrastructure, capital, maintenance, renovation, and facilities engineering projects on the ANL campus. Currently, ANL lacks a dedicated CAD designer or engineer within the IDCC to assist with drawing updates and as-built production. Due to increasing project closeouts and drawing update requests, ANL is considering outsourcing both the administrative records management function and AutoCAD drawing update services to qualified external providers. This Request for Information (RFI) aims to gather industry insights to evaluate potential service providers and inform future solicitations.

Work Details
The core functions required under this contract include:

1) Project Identification and Intake Administration: Processing requests for Project Identification Numbers, maintaining a master log, capturing project metadata, and applying standardized classification.

2) Project Closeout Coordination: Tracking projects through closeout processes, managing documentation compliance, and supporting acceptance reviews.

3) Records Repository Management: Publishing finalized records to a shared repository with consistent structure and accessibility.

4) AutoCAD Drawing Management: Maintaining official engineering drawings in AutoCAD format, incorporating redlines into updated drawings, producing as-built drawings, validating compliance with ANL standards, and maintaining revision history.

5) Records Governance: Applying standardized classification and retention practices while ensuring audit readiness.

6) Reporting: Providing operational reports on project statuses and metrics related to closeout cycles and drawing updates.

7) Standard Operating Procedures: Developing procedures for program functions and ensuring continuity through cross-training.

8) Internal Records Storage: Supporting internal organization of records with secure access for authorized users.

Period of Performance
The geographic location(s) the contract will be performed (if provided)

Place of Performance
The contract will be performed at Argonne National Laboratory's campus.

Bidder Requirements
Bidders must demonstrate experience in providing administrative records management services and AutoCAD drawing update services. They should have capabilities in managing construction documentation in regulated environments such as government or national laboratories. Additionally, bidders should provide evidence of quality assurance processes for both administrative functions and CAD deliverables.