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Repair Actuator Oil Cooler

ID: 70Z03826QW0000107 • Type: Synopsis Solicitation • Match:  100%
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Description

Background
The U.S. Coast Guard is seeking to procure repair services for the Actuator Oil Cooler used in HC-27J aircraft. The goal of this contract is to ensure that the components are inspected, repaired, and overhauled according to OEM specifications to maintain operational readiness.

Work Details
The contractor must provide inspection, repair, and overhaul services for the Actuator Oil Cooler (Part Number: 8656M2). Key tasks include:
1. Compliance with OEM specifications, including Component Maintenance Manuals (CMM), Service Bulletins, and Overhaul and Repair Instructions.
2. The contractor must be an Original Equipment Manufacturer (OEM) Authorized Repair Center or a Federal Aviation Administration (FAA) Certified 145 Repair Center.
3. Perform inspections to identify defective parts and replace them as necessary.
4. Conduct complete overhauls involving teardown, cleaning, and replacement of all consumables and degraded components.
5. Address corrosion issues according to OEM specifications during inspection and functional tests.
6. Provide a Teardown Inspection Report (TIR) detailing parts needing repair or replacement along with associated costs.
7. Ensure all components are airworthy and suitable for installation on USCG aircraft, providing necessary certifications such as FAA airworthiness release or Certificate of Conformance.
8. Maintain detailed tracking records for each component throughout the repair process.

Period of Performance
The contract will be performed over a specified timeframe following the award date, with a required turnaround time of twenty-five (25) days after receipt of materials.

Place of Performance
The work will be performed at the contractor's facility, which must comply with U.S. Coast Guard standards.

Bidder Requirements
Bidders must be an OEM Authorized Repair Center or FAA Certified 145 Repair Center. They must provide documentation confirming their status as an OEM Authorized Repair Center if applicable. Contractors are required to be ISO 9000 compliant or have an acceptable quality system approved by the U.S. Coast Guard.

Incumbent Analysis (see Incumbents section for more detail)
This opportunity appears to have a confirmed incumbent based on prior award 70Z03826PN0000031, awarded to AIR Quality Aviation for $14,400 during 01/21/26–03/28/26. That prior work involved repair of oil cooler actuators for the HC-27J, which aligns closely with the current requirement to repair the Actuator Oil Cooler (P/N 8656M2) under OEM-specification inspection, repair, and overhaul processes. The continuity in aircraft platform (HC-27J) and the same type of component suggests the current effort may be a follow-on repair action for similar equipment.

Classification Code : J016 Repair

NAICS: 488190 Repair

Title: Repair ACTUATOR, OIL COOLER for U.S. Coast Guard Aircraft HC-27J

Response Date: 9/9/2026 at 4:00 p.m. Eastern Time

This is a solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) subpart 12.201 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation number 70Z03826QW0000107 is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect as of November 28, 2025, IAW the Revolutionary FAR Overhaul (RFO).

The applicable North American Industry Classification System (NAICS) code is 488190 The small business size standard is $40 million. This is a Total Small Business Set-Aside requirement. All responsible sources may submit a quotation which shall be considered by the agency.

It is anticipated that a firm-fixed price purchase order will be awarded as a Total Small Business Set-Aside basis as a result of this solicitation for the following item:

SCHEDULE OF SUPPLIES

Line Item 1

Nomenclature: ACTUATOR, OIL COOLER

National Stock Number (NSN): 1680-01-HS3-0725

Part Number (P/N): 8656M2

Manufacturer Cage Code: 00268

Quantity: 01 each

Sources must be able to obtain the required technical expertise, engineering data, and Original Equipment Manufacturers (OEM), CEF INDUSTRIES INC (Cage Code 00268), parts required to successfully perform the required repairs/overhauls. Concerns having the expertise and required capabilities to provide these repairs/overhauls are invited to submit offers in accordance with the requirements stipulated in this solicitation.

The contractor shall furnish a Certificate of Conformance (COC) IAW FAR clause 52.246-15. The COC must be submitted in the format specified in the clause.

NOTE: NO DRAWINGS, SPECIFICATIONS, OR SCHEMATICS ARE AVAILABLE FROM THE USCG.

Please carefully review this solicitation's attachments for additional information and requirements such as applicable clauses and instructions to offerors:

  1. Terms and Conditions
  2. Statement of Work
  3. Wage Determination

Please note: Only quotations with shipping terms of F.O.B. Destination or F.O.B Origin will be accepted. Shipping terms of Ex Works (EXW) or Incoterms 2020 (to include but not limited to DAP Incoterms 2020 and FCA, Incoterms 2020) will not be accepted.
The closing date and time for receipt of offers is 09/09/2026 at 4:00 p.m. Eastern Time. Email quotations are preferred and may be sent to debra.w.heath@uscg.mil. Please indicate 70Z03826QW0000107 in the subject line.

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Overview

Agency
Aviation Logistics Center (ALC) [DHS - USCG]
Response Deadline
Due in 2 Days
Posted
Set Aside
None
NAICS
488190 - Other Support Activities for Air Transportation
PSC
J016 - Maint/Repair/Rebuild Of Equipment- Aircraft Components And Accessories
Place of Performance
Not Provided
Source
Open
Current SBA Size Standard
$40 Million
Pricing
Fixed Price
Est. Level of Competition
Low
Est. Value Range
Experimental
$15,000 - $60,000 (AI estimate)
Signs of Shaping
The solicitation is open for 7 days, below average for the Aviation Logistics Center.
On 9/2/26 Aviation Logistics Center issued Synopsis Solicitation 70Z03826QW0000107 for Repair Actuator Oil Cooler due 9/9/26. The opportunity was issued full & open with NAICS 488190 and PSC J016.
Primary Contact
Name
Debra Heath   Profile
Email
debra.w.heath@uscg.mil
Phone
None

Documents

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Additional Details

Source Agency Hierarchy
HOMELAND SECURITY, DEPARTMENT OF > US COAST GUARD > AVIATION LOGISTICS CENTER (ALC)(000
FPDS Organization Code
7008-70Z038
Source Organization Code
100168424
Last Updated
Last Updated By
logan.j.brown3@uscg.mil
Archive Date