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Records Management/Storage Services

ID: 75D30126C21013 • Type: Special Notice • Match:  95%
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Description

The Centers for Disease Control and Prevention intends to award a sole source firm fixed price
purchase order to IRON MOUNTAIN INFORMATION MANAGEMENT LLC for Records Management/Storage Services,
identified, assessed, and selected as the sole eligible vendor for meeting all criteria required
for the long-term maintenance of clinical trial files according to the regulatory requirements
defined by the FDA and the European Medicines Agency (EMA). In addition to providing secure storage
and temperature control, Iron Mountain uniquely meets the requirements for maintaining the chain of
custody of clinical trial files and provides an inventory filing system which supports the
meticulous archiving, ad-hoc retrieval, and final disposition required for these files. This
contract action is for climate-controlled storage services for which the Government intends to
solicit and negotiate with only one source under the authority of 41 U.S.C.3304(a)(1), Only one
responsible source and no other supplies or services will satisfy agency requirements.

Background
The Centers for Disease Control and Prevention (CDC) intends to award a sole source firm fixed price purchase order to Iron Mountain Information Management LLC for Records Management/Storage Services. Iron Mountain has been identified as the sole eligible vendor capable of meeting all criteria required for the long-term maintenance of clinical trial files according to regulatory requirements defined by the FDA and the European Medicines Agency (EMA).

The contract aims to provide secure storage and temperature control while maintaining the chain of custody of clinical trial files.

Work Details
The contract encompasses off-site, secure storage for hard-copy documents, specifically targeting approximately five-hundred sealed/tamper-proof boxes of paper clinical trial participant files. The services include:
1. Off-site data protection;
2. Secure protected transport;
3. Receiving, archiving, and record storage;
4. Climate-controlled vault storage in Atlanta, GA.

Iron Mountain will provide an inventory filing system that supports meticulous archiving, ad-hoc retrieval, and final disposition of these files.

Place of Performance
The services will be performed at a climate-controlled vault located in Atlanta, GA.
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Overview

Agency
Department of Health and Human Services (HHS)
Response Deadline
May 15, 2026, 11:00 a.m. EDT Past Due
Posted
May 5, 2026, 2:13 p.m. EDT
Set Aside
None
NAICS
493190 - Other Warehousing and Storage
PSC
R616 - Support – Administrative: Physical Records Management Services
Place of Performance
GA 30336 United States
Source
Open
Current SBA Size Standard
$36.5 Million
Pricing
Fixed Price
Est. Level of Competition
Sole Source
On 5/5/26 Department of Health and Human Services issued Special Notice 75D30126C21013 for Records Management/Storage Services due 5/15/26.
Primary Contact
Name
Robin Meyer   Profile
Email
rcm2@cdc.gov
Phone
(678) 475-4924

Documents

Posted documents for Special Notice 75D30126C21013

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Additional Details

Source Agency Hierarchy
HEALTH AND HUMAN SERVICES, DEPARTMENT OF
FPDS Organization Code
7500-7500
Source Organization Code
100004222
Last Updated
May 5, 2026
Last Updated By
rcm2@cdc.gov
Archive Date
May 30, 2026