Radiation Oncology Shielding Design Technical Review and Training

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR Part 13.5, Simplified Acquisition Procedures for Certain Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. The combined synopsis/solicitation number is 36C25625Q1022. It is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03 dated January 17, 2025. This competitive solicitation is being issued a 100% Small Business set aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 541330 with a small business size standard of $25.5. The Contractor is required to be actively registered in the System for Award Management (SAM) and the Small Business Administration (SBA). SDVOSB concerns shall be actively registered and verified in the VetCert website. The Central Arkansas Veterans Healthcare System is seeking a contractor to furnish all labor, tools, and equipment necessary to perform Radiation Oncology Shielding Design Analysis, Shielding Survey Technical Reviews and Training in accordance with the attached Performance Work Statement. All work will be conducted by a qualified medical physicist (QMP). The QMP performs shielding design analysis report and shielding survey report reviews of radiotherapy vaults (primarily Linear Accelerator [LINAC] vaults) at the request of the contracting officer s representative (COR). The contractor reviews radiation shielding design analysis reports and shielding survey reports to ensure they meet criteria set forth in NCRP Report No. 151 and will result in radiation exposures that do not exceed the design goals in NCRP Report No. 151 and the radiation exposure limits set forth in Federal Regulations. The contractor will also provide training, if requested, to the NHPP Program Manager on technical reviews of shielding analysis and survey reports. All questions regarding this solicitation shall be submitted via email to Arlene A. Blade at arlene.blade@va.gov no later than 10:0 0am. Central Standard Time on 7/11/2025. Quotes are due no later than 7/21/2025 at 8:00am Central Standard Time and shall be submitted electronically via e-mail to arlelne.blade@va.gov.

Background
The Central Arkansas Veterans Healthcare System is seeking a contractor to provide comprehensive services related to Radiation Oncology Shielding Design Analysis, Shielding Survey Technical Reviews, and Training. This contract aims to ensure that radiation exposures from radiotherapy vaults, primarily Linear Accelerator (LINAC) vaults, do not exceed the design goals established in NCRP Report No. 151 and comply with federal regulations. The contractor must be a qualified medical physicist (QMP) with relevant certifications and experience.

Work Details
The contractor will perform the following tasks:

1. **Technical Review of Radiation Shielding Design Reports**: Conduct reviews of existing facility radiation shielding design reports and provide detailed reports that assess compliance with NCRP Report No. 151 standards. The report must include a sufficiency statement regarding the design goals.

2. **Technical Review of Radiation Shielding Survey Reports**: Review existing facility radiation shielding survey reports and provide documentation ensuring exposure levels do not exceed regulatory limits.

3. **Training for NHPP Managers**: Provide training on evaluating radiation therapy vault shielding designs and survey reports through case studies. All work must be conducted by a qualified medical physicist who has completed at least 50 radiation therapy vault designs and has two QMPs on staff capable of performing the reviews.

Place of Performance
The work will be performed virtually, utilizing electronic communication methods such as phone and email.