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KC Wheelchair/COT Special Mode Transportation (SMT)Mission Critical (VA-25-00102304)

ID: 36C25526Q0547 • Type: Synopsis Solicitation • Match:  90%
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Description

Background
The Department of Veterans Affairs is issuing this solicitation for Special Needs Transportation Services, specifically for KC Wheelchair/COT Special Mode Transportation (SMT) Mission Critical.
This contract aims to provide essential transportation services to veterans, ensuring their mobility and access to necessary medical care.
The acquisition is a 100% Service Disabled Veteran Owned Small Business Set-Aside (SDVOSBC), emphasizing the agency's commitment to supporting veteran-owned businesses.

Work Details
The contractor will be responsible for providing special mode transportation services for wheelchair-bound veterans and other individuals with special needs. This includes:
- Ensuring safe and timely transportation to and from medical appointments at the Kansas City VA Medical Center.
- Utilizing appropriate vehicles equipped for wheelchair accessibility.
- Maintaining compliance with all applicable regulations and standards related to patient transport.
- Providing trained personnel who are capable of assisting passengers with special needs during transit.

Period of Performance
The contract will be performed over a specified period, starting from the award date and continuing until the completion of services as outlined in the Statement of Work.

Place of Performance
Kansas City Kansas City VA Medical Center Kansas City MO 64128-2226

Bidder Requirements
Bidders must meet the following requirements:
- Must be a Service Disabled Veteran Owned Small Business (SDVOSBC).
- Must have qualified personnel with appropriate certifications for transporting individuals with special needs.
- Must possess necessary licenses and insurance required for transportation services.

Incumbent Analysis (see Incumbents section for more detail)
This opportunity appears to have a confirmed incumbent based on multiple prior VA KC VAMC special mode transportation awards for wheelchair/COT and assisted transportation services. Integrated Maintenance And Bus Services was awarded contract(s) 36C25525D0066 (and related IDV 36C25525D0066-36C25525N0304) for $1,018,269 covering special mode transportation services for KC VAMC during May 2025–March 2026, which aligns with the current requirement to provide wheelchair/COT special mode transportation to and from medical appointments. Other confirmed awards in the same function and location include Journey Via Gurney’s $799,400 contract (36C25525D0031) for assisted wheelchair and COT transportation at the Kansas City VA Medical Center, indicating continuity of the same service type.
Posted:
Amendment Snapshot: Amendment 0002 materially revises the solicitation, including pricing and evaluation instructions, mileage and waiting-time calculations, COT/litter/stretcher vehicle and staffing requirements, insurance, documentation timing, ordering provisions, fuel-price adjustment applicability, and exclusion of separately compensable bariatric transportation.
  • Quotation deadline extended from August 18, 2026, to September 4, 2026, at 3:00 p.m. Central Time.
  • Offerors must acknowledge Amendment 0002; failure may make quotations ineligible.
  • Amendment 0002 controls over inconsistent solicitation terms.
Government Description:

The Department of Veterans Affairs, Network Contracting Office 15, has issued Amendment 0002 to Solicitation 36C25526Q0547, Special Mode Transportation Services for the Kansas City VA Medical Center.

This amendment provides consolidated Government responses to questions received and revises portions of the solicitation to clarify the requirements, pricing, evaluation, documentation, insurance, mileage, waiting-time, COT/litter/stretcher transportation, and ordering provisions.

The amendment includes, among other revisions:

  • Clarification of the firm-fixed-price requirements-contract structure and ordering provisions.
  • Revised mileage methodology using Bing Maps Quickest Route and clarification of the 40-mile base-rate threshold and mileage payment calculation.
  • Clarification of waiting-time pricing, approval, grace-period, and invoice requirements.
  • Clarification of COT/litter/stretcher transportation requirements, including required vehicle/equipment, training, securement, and staffing requirements.
  • Clarification of the 30-day post-award mobilization period and the timing of quotation, pre-award, and pre-performance documentation.
  • Reconciliation of insurance requirements.
  • Revision of evaluation procedures and quotation-submission instructions.
  • Clarification of the applicability of the fuel economic price adjustment.
  • Clarification that bariatric transportation is not separately required or compensable under this solicitation.

Offerors are responsible for reviewing the complete amendment and all attached documents. In the event of any inconsistency between the original solicitation and Amendment 0002, Amendment 0002 controls.

The quotation due date is extended to 9/4/2026 at 1500 Central Time.

All quotations must acknowledge receipt of Amendment 0002. Failure to acknowledge the amendment may render a quotation ineligible for award.

Questions concerning this amendment shall be submitted via email to Michael P. Murphy, Contracting Officer, at michael.murphy7@va.gov Include 36C25526Q0547 Transportation in the subject line of all correspondence.

Posted:
Amendment Snapshot: The response deadline has been extended from August 12, 2026, at 8:00 PM UTC to August 18, 2026, at 8:00 PM UTC. See the 36C25526Q0547 Questions and Responses extension8-18-2026.pdf.
Posted:
Amendment Snapshot: A new Checklist for Offerors: Required Documents was added. It states that missing required documents may result in disqualification and specifies submissions such as vehicle make/model/year/ID, dispatch location and phone number, mileage-metering method, current certifications and inspections, personnel/training records, legal compliance, and security/access documentation.
Posted:
Amendment Snapshot:
  • The full RFQ and notice documents are now available. Bidders should review the 36C25526Q0547.pdf and 36C25526Q0547 Notice.pdf for material requirements, including a five-year IDIQ structure, wheelchair/cot transportation scope, pricing requirements, and a 30-day post-award mobilization period.
  • The documents specify questions are due August 4, 2026, at 3:00 p.m. Central Time, and quotations are due August 12, 2026, at 3:00 p.m. Central Time.
Posted:

Overview

Agency
VISN 15: Heartland Network (VISN-15) [VA - VHA]
Response Deadline
(original: ) Past Due
Posted
(updated: )
Set Aside
Service Disabled Veteran Owned Small Business (SDVOSBC)
NAICS
485991 - Special Needs Transportation
PSC
Q999 - Medical- Other
Place of Performance
Kansas City Kansas City VA Medical Center Kansas City, MO 64128-2226 USA
Source
Open
Current SBA Size Standard
$19 Million
Pricing
Fixed Price With Economic Price Adjustment; Fixed Price;
Est. Level of Competition
Average
Est. Value Range
Experimental
$250,000 - $900,000 (AI estimate)
Vehicle Type
Indefinite Delivery Contract
On 7/29/26 VISN 15: Heartland Network issued Synopsis Solicitation 36C25526Q0547 for KC Wheelchair/COT Special Mode Transportation (SMT)Mission Critical (VA-25-00102304) due 9/4/26. The opportunity was issued with a Service Disabled Veteran Owned Small Business (SDVOSBC) set aside with NAICS 485991 (SBA Size Standard $19 Million) and PSC Q999.
Primary Contact
Title
Contracting Officer
Name
Michael P. Murphy   Profile
Email
michael.murphy7@va.gov
Phone
(913) 946-1963

Documents

Posted documents for Synopsis Solicitation 36C25526Q0547

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > 255-NETWORK CONTRACT OFFICE 15 (36C255)
FPDS Organization Code
3600-00255
Source Organization Code
100186523
Last Updated
Last Updated By
michael.murphy7@va.gov
Archive Date