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Q999 - Controlled Substance Destruction.

ID: 36C261-27-AP-0144 • Type: Sources Sought • Match:  85%
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Description

Title: Controlled Substance Destruction

VISN 21, Station 593, Las Vegas

1. INTRODUCTION
The Department of Veterans Affairs (VA), Network Contracting Office 21 (NCO 21), is issuing this Sources Sought notice as a means of conducting market research to identify parties having an interest in, and the resources to support, a requirement for Controlled Substance Destruction.

The results of this market research will contribute to determining the method of procurement and identifying potential Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs). The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 541380 (Controlled Substance Destruction.) The Product Service Code (PSC) is Q399 (Medical Other).

2. DISCLAIMER
THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL (RFP) OR QUOTE (RFQ). It does not constitute a solicitation and shall not be construed as a commitment by the Government. Responses in any form are not offers and the Government is under no obligation to award a contract as a result of this announcement. No funds are available to pay for preparation of responses to this announcement.

3. SCOPE OF REQUIREMENT / CAPABILITY REQUIREMENTS
The contractor shall provide all personnel, equipment, supplies, tools, materials, supervision, and other items necessary to perform Incubation/Speciation of Viable Samples for Media Fill, Gloved Fingertip and Thumb Sampling, Viable Surface. Performance will occur for Station 593 at the North Las Vegas VA Medical Center, 6900 North Pecos Road, North Las Vegas, NV 89086, and its associated regional clinics under the VA Southern Nevada Healthcare System.

Key technical capability requirements include:

  • Provide routine software updates, firmware upgrades, and hardware upkeep for passive RTLS sensors, tags, and tracking systems.
  • Ensure personnel hold valid manufacturer certifications required to work on specialized medical and enterprise logistics tracking components.
  • Adhere strictly to VA information security, network connectivity, and patient safety privacy mandates Area Las Vegas - U.S. Department of Veterans Affairs.

4. CAPABILITY STATEMENT SUBMISSION REQUIREMENTS
Interested firms are requested to submit a capability statement that directly addresses their ability to fulfill this requirement. Submissions must not exceed 5 pages and must include:

  1. Company Information: Company Name, Address, Unique Entity ID (UEI) from SAM.gov, point of contact name, phone number, and email address.
  2. Socio-Economic Status: Explicitly state if your firm is a certified SDVOSB, VOSB, Small Business, or other classification. Vendors must be verified and visible in the Small Business Administration (SBA) Veteran Small Business Certification (VetCert) portal to qualify for VA veteran set-asides.
  3. Technical Capabilities: A summary of technical capabilities and experiences demonstrating the ability to perform the scope outlined above.
  4. Past Performance: Provide a brief summary of at least two (2) similar logistics or tracking system maintenance contracts completed within the past three (3) years, including contract numbers, dollar values, and points of contact.

5. RESPONSE INSTRUCTIONS
All responses to this Sources Sought notice must be submitted electronically via email to the primary point of contact listed below.

  • Submission Deadline: No later than July 16, 2026 at [3:00 PM EST].
  • Subject Line Format: "Sources Sought Response Controlled Substance Destruction.

6. GOVERNMENT CONTACT
Contracting Officer / Specialist: Robert Clark
Email Address: Robert.clark4@va.gov

Background
The Department of Veterans Affairs (VA), Network Contracting Office 21 (NCO 21), is seeking to identify parties capable of supporting a requirement for Controlled Substance Destruction. This initiative aims to ensure compliance with VHA Directive 1108.01 and Title 21 Code of Federal Regulations, focusing on the proper disposal of controlled substances that are damaged, expired, or otherwise unwanted. The procurement is aimed at identifying potential Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).

Work Details
The contractor will provide all necessary personnel, equipment, supplies, tools, materials, supervision, and other items to perform the destruction of controlled substances at the North Las Vegas VA Medical Center and its associated clinics. Key tasks include:
- Providing routine software updates and hardware upkeep for tracking systems.
- Ensuring personnel hold valid manufacturer certifications for specialized medical logistics components.
- Adhering to VA information security and patient safety mandates.
- Performing on-site pickups of expired or unusable controlled medications at least quarterly, with a maximum of six pickups per period based on pharmacy needs.
- Ensuring all controlled substances are placed in tamper-evident bags during transfer to a DEA-licensed destruction company.
- Verifying counts with pharmacy staff and maintaining records for three years.
- Accommodating various forms of medications including tablets, liquids, and syringes for destruction.

Period of Performance
From October 1, 2026, through the end of the fiscal year with options for additional years.

Place of Performance
North Las Vegas VA Medical Center, 6900 North Pecos Road, North Las Vegas, NV 89086.

Bidder Requirements
Bidders must be registered as a reverse distributor compliant with federal, state, and local laws governing reverse distribution. They must also be certified as a Service Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) in the SBA VetCert portal to qualify for veteran set-asides. Additionally, bidders should have proven experience in pharmaceutical reverse distribution services.
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Overview

Agency
VISN 21: Sierra Pacific Network (VISN-21) [VA - VHA]
Response Deadline
July 16, 2026, 3:00 p.m. EDT Due in 6 Days
Posted
July 9, 2026, 12:56 p.m. EDT
Set Aside
Service Disabled Veteran Owned Small Business (SDVOSBC)
NAICS
541380 - Testing Laboratories and Services
PSC
Q999 - Medical- Other
Place of Performance
Las Vegas, NV 89101 United States
Source
Open
Current SBA Size Standard
$19 Million
Pricing
Likely Fixed Price
Est. Level of Competition
Low
Est. Value Range
Experimental
$50,000 - $250,000 (AI estimate)
Odds of Award
44%
Signs of Shaping
The solicitation is open for 7 days, below average for the VISN 21: Sierra Pacific Network.
On 7/9/26 VISN 21: Sierra Pacific Network issued Sources Sought 36C261-27-AP-0144 for Q999 - Controlled Substance Destruction. due 7/16/26. The opportunity was issued with a Service Disabled Veteran Owned Small Business (SDVOSBC) set aside with NAICS 541380 (SBA Size Standard $19 Million) and PSC Q999.
Primary Contact
Name
Robert Clark
Email
robert.clark4@va.gov
Phone
None

Documents

Posted documents for Sources Sought 36C261-27-AP-0144

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > 261-NETWORK CONTRACT OFFICE 21 (36C261)
FPDS Organization Code
3600-00261
Source Organization Code
100163852
Last Updated
July 9, 2026
Last Updated By
robert.clark4@va.gov
Archive Date
July 16, 2026