Background
This Sources Sought Notice is issued by the Department of Veterans Affairs (VA) to assess the market for qualified contractors capable of providing Perfusionist and Autotransfusion Services at the Audie L. Murphy VA Medical Center (ALMVAMC) in San Antonio, TX. The goal is to identify both small and large businesses, including those with specific socio-economic statuses such as SDVOSB, VOSB, WOSB, HUBZone, and 8(a) firms, that can meet the requirements outlined in this notice.
Work Details
The contractor shall deliver Perfusionist/Autotransfusion Services that are equivalent to those provided in a state-of-the-art civilian cardiovascular center and must adhere to the standards set by the American Board of Cardiovascular Perfusion. Key tasks include:
- Providing perfusionist coverage in VA or civilian heart centers.
- Maintaining credentials and ensuring emergency coverage.
- Implementing quality assurance processes.
- Meeting Joint Commission standards and national perfusion performance criteria.
Period of Performance
The anticipated period of performance includes a base year plus four one-year options, aligned with previous procurement timelines for perfusionist services.
Place of Performance
Department of Veterans Affairs South Texas Veterans Health Care System San Antonio TX 78229-4404 UNITED STATES
Bidder Requirements
Contractors must provide a tailored capability statement that demonstrates their ability to deliver the required services. This includes:
- Experience in providing perfusionist coverage.
- A technical approach for maintaining credentials and quality assurance.
- Compliance with Joint Commission standards. Additionally, bidders must provide business information including organization name, address, UEI, point of contact details, business size, socio-economic status documentation (for SDVOSB/VOSB), and proof of registration.
Incumbent Analysis (see Incumbents section for more detail)
This opportunity appears to have a confirmed incumbent based on prior VA awards to EVT under contract 36C25721D0002, including on-site perfusion, autotransfusion, and conduit harvesting services at the Audie L. Murphy VA Medical Center (STVHCS) in San Antonio. The prior work includes continued/performance extensions and task orders (e.g., option year 4 and a 90-day extension) and additional perfusionist services tasking through 36C25726D0081, which aligns closely with the current requirement for on-site perfusionist and autotransfusion coverage meeting American Board of Cardiovascular Perfusion standards. A related interim effort also references perfusion/autotransfusion services at the same facility under Delta 22 Solutions, supporting that this is an ongoing continuation of the same type of heart center staffing support.
1. Purpose This is a Sources Sought Notice issued solely for market research to determine the availability and capability of qualified contractors able to provide Perfusionist and Autotransfusion Services at the Audie L. Murphy VA Medical Center (ALMVAMC) located at 7400 Merton Minter Blvd., San Antonio, TX 78229. This notice does not constitute a solicitation, and no contract will be awarded based solely on responses. NCO 17 is seeking to identify interested small and large businesses, including SDVOSB, VOSB, WOSB, HUBZone, and 8(a) firms, capable of meeting the requirement. 2. Project Overview The contractor shall provide Perfusionist/Autotransfusion Services equivalent to those provided in a state of the art civilian cardiovascular center and meeting the standards of the American Board of Cardiovascular Perfusion. Place of Performance: On site at Audie L. Murphy VA Medical Center, San Antonio, TX. NAICS: 621399 Offices of All Other Miscellaneous Health Practitioners. Size Standard: $10M. PSC: Q502 Cardiology. Anticipated Period of Performance: Base year + four (4) one year options (aligned with previous STX perfusionist procurement timelines). 3. Requested Information from Contractors Please limit responses to 5 pages and include the following: A. Capability Statement Provide a tailored capability description demonstrating your ability to deliver Perfusionist and Autotransfusion services according to the PWS. Include: Experience providing perfusionist coverage in VA or civilian heart centers. Technical approach for maintaining credentials, emergency coverage, and quality assurance (Posterity Group s example shows a strong credential tracking system and technical processes). Ability to meet Joint Commission standards and national perfusion performance criteria. B. Business Information Organization Name Address UEI Point of Contact (name, title, email, phone) Business Size under NAICS 621399 Socio economic status (SDVOSB/VOSB must provide VetCert documentation) Proof of SAM.gov registration C. Relevant Past Performance Include past or current projects, especially: Perfusionist staffing contracts Cardiovascular surgery support VA or DoD medical staffing contracts D. Market Knowledge Questions (Highly Relevant) Please answer the following market research questions. These have been tailored using real contractor inquiries received in previous notices (e.g., Heartbeat Perfusion Solutions expressing familiarity with San Antonio perfusion staffing needs): Do you currently provide or have you previously provided perfusionist services in the San Antonio, TX region? Are you familiar with the cardiovascular/perfusionist labor market in San Antonio? What challenges do you foresee regarding staffing availability? What is your estimated timeline to recruit, credential, and onboard perfusionists for VA requirements? Do you have local perfusionists or a rapid response team available for emergent coverage? What software or patient outcome tracking tools do you use (e.g., equipment compatibility, perfusion recording systems)? How do you ensure compliance with Joint Commission, VA guidelines, and American Board of Cardiovascular Perfusion standards? What is your firm s approach to maintaining competency, training, and emergency backup staffing? Do you have experience supporting VA Heart Center Services or similar high acuity programs? E. Additional Information Contractors may include up to one page of additional helpful data such as: Proposed innovations Surge staffing capability Local partnerships (if any) 4. Submission Instructions Email responses no later than (Insert Response Date) to: Carlos Jaquez Senior Contract Specialist Email: carlos.jaquez@va.gov Subject Line: Perfusionist Services San Antonio, TX [Contractor Name] 5. Disclaimer This Sources Sought Notice is for informational and planning purposes only and does not obligate the Government to pay for information submitted or to issue a solicitation. Proprietary information should not be included. Please be advised that, in accordance with the instructions outlined in the Sources Sought Notice for Perfusionist Services at STVHCS, the contracting office will not respond to any inquiries or questions regarding this notice. This includes both telephone inquiries and written questions submitted by email, fax, or any other means. All interested parties are expected to review the notice and follow the submission requirements as stated. No further information or clarification will be provided.
